City Council Meeting Agenda

Monday, December 09, 2024

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

Accommodations: The City of Peterborough is committed to making meetings accessible for people of all abilities. Accessible formats and communication supports are available upon request. Contact the Clerk's Office at 705-742-7777 if you require assistance to access a meeting, the agenda or relevant documents.

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1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Approval of Minutes

6.a

October 15, 2024

7.

Disclosure of Pecuniary Interest

8.

Registered Delegations 

To speak as a registered delegation, individuals must register no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

9.

Consent Items: Reports to be approved under one motion 

10.a
11.a, 11.b, 11.c, 11.d, 11.e, 11.f, 11.g, 11.h, 11.i, 11.j, 11.k, 11.l, 11.m, 11.n, 11.o, 11.p

10.

Recommendations from General Committee Meeting of November 18-19, 2024

10.a

2025 Draft Budget

That in anticipation of further deliberations on December 9, 2024 related to the 2025 Staff Recommended Budget, staff be directed to provide further options for reductions to City services, or additional sources of revenues, whereby an All-Inclusive Rate increase of 7.0% could be achieved, inclusive of the increases being requested by the Peterborough Police Services Board, Peterborough County City Paramedics and Peterborough Public Health.

11.

Recommendations from General Committee Meeting of December 2, 2024

11.a

Appeal, Report IPGPL24-032

That Council approve the recommendation outlined in Report IPGPL24-032, dated December 2, 2024, of the Commissioner, Infrastructure, Planning and Growth Management and the City Solicitor as follows:

That, respecting an appeal to the Ontario Land Tribunal filed by EcoVue Consulting Services Inc. on behalf of Peterborough Action for Tiny Homes (PATH) regarding 385 Lansdowne Street East (File Number: Z2408), staff be authorized to proceed as outlined in Report IPGPL24-032.

11.b

Hawley Street, Report LSRS24-018

That Council approve the recommendations outlined in Report LSRS24-018, dated December 2, 2024, of the Commissioner of Legislative Services as follows:

That, respecting 708 Hawley Street, staff be authorized to proceed as outlined in Closed Session Report LSRS24-018 dated December 2, 2024, of the Commissioner, Legislative Services.

11.c

Potential Property Acquisition, Report CSSS24-028

That Council approve the recommendation outlined in Report CSSS24-028 dated December 2, 2024 of the Commissioner, Community Services as follows:

That, staff be authorized to proceed as outlined in Closed Session Report CSSS24-028 dated December 2, 2024 of the Commissioner, Community Services.

11.d

Presentation on Intimate Partner Violence, Report LSCLK24-019

• That Council approve the recommendation outlined in Report LSCLK24-019, dated December 2, 2024, of the City Clerk as follows:

  That the presentation from the YWCA on Intimate Partner Violence be received for information.

11.e

Update Presentation: Strategic Growth Areas Secondary Plan and Community Planning Permit By-law Project, Report IPGPL24-031

• That General Committee approve the recommendations outlined in Report IPGPL24-031, dated December 2, 2024, of the Commissioner of Infrastructure, Planning and Growth Management as follows:

  a) That the report be received for information;

  b) The presentation from Dillon Consulting be received for information: and

  c) That Staff be requested to report further to General Committee as the Secondary Plan and Community Planning Permit By-law project advances through the next Phase of the project, including summaries of Round 2 engagement activities.

11.f

Peterborough Housing Corporation Annual General Meeting, Report CSSS24-025

• That Council approve the recommendations outlined in Report CSSS24-025, dated December 2, 2024 of the Commissioner of Community Services as follows:

  a) That the presentation be received for information;

  b) That the Shareholder Report SH2024-002 and the Peterborough Housing Corporation 2023 Annual Report, attached as Appendix A, be approved;

  c) That the Shareholder Report SH2024-001 and the Peterborough Housing Corporation Audited Financial Statements for 2023 attached as Appendix B, be approved;

  d) That Shareholder Report SH2024-003 – Appointment of Auditors attached as appendix C, be approved; and

  e) That the Shareholder Direction be amended to incorporate the board member changes recommended in Report COU24-002, as approved by Council on November 4, 2024.

  f) That the Mayor and Clerk be authorized to execute documents to effect the amendments to the Shareholder Declaration on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

11.g

Corporate Sector Greenhouse Gas Emission Inventory and Update, Report IPGACP24-028

• That Council approve the recommendation outlined in Report IPGACP24-028, dated December 2, 2024, of the Commissioner, Infrastructure, Planning and Growth Management as follows:

  That the presentation be received for information.

11.h

Community Sector Greenhouse Gas Emission Inventory and Update, Report IPGACP24-029

• That Council approve the recommendation outlined in Report IPGACP24-029, dated December 2, 2024, of the Commissioner, Infrastructure, Planning and Growth Management as follows:

  That the presentation be received for information.

11.i

Mayor's Task Force for Housing Creation, Report COU24-003

Amended Recommendation

• That Council approve the recommendations outlined in Report COU24-003, dated December 2, 2024, of Mayor Jeff Leal, as follows:

  a) That the report from the Mayor’s Task Force for Housing Creation, attached as Appendix A, be received for information;

  b) That the seven recommendations provided in Section One be approved and in force effective December 9, 2024;

  c) That, with respect to the eight recommendations provided in Section Two, staff be directed to report back with options for implementation for Council’s consideration in one report in April 2025; and,

  d) That staff report back on the status of all approved recommendations from the Mayor’s Task Force for Housing Creation Report in the fourth quarter of 2025.

  At the meeting on December 2, 2024, Committee added e) as follows:

  e) That an Affordable Housing Task Force be created to guide Recommendation 12.

11.j

Amendments to Committee Terms of Reference, Report LSCLK24-017

• That Council approve the recommendation outlined in Report LSCLK24-017, dated December 2, 2024 of the Commissioner of Legislative Services as follows:

  That Council pass a by-law in the form attached as Appendix A to Report LSCLK24-017 to amend various committee Terms of Reference.

11.k

COPHI Appointments, Report LSCLK24-018

• That Council approve the recommendation outlined in Report LSCLK24-018, dated December 2, 2024, of the City Clerk, on behalf of City of Peterborough Holdings Inc as follows:

  That Ruth Uy and Tareq Zabet be appointed to the COPHI Board for a three-year term commencing January 1, 2025, and expiring December 31, 2027.

11.l

September 30, 2024 Financial Report (Unaudited), Report FCSFS24-038

• That Council approve the recommendations outlined in Report FCSFS24-038, dated December 2, 2024 of the Commissioner of Finance and Corporate Support Services as follows:

  a) That the September 30, 2024 Quarterly Financial Update Report (Unaudited) attached as Appendix A to Report FCSFS24-038, dated December 2, 2024, be received;

  b) That the Miskin Law Community Complex capital budget (Q#15692) be increased by $587,000 to reflect the receipt of the EVCharge ON grant of $352,200 and a transfer from the Climate Change Reserve of $234,800 to support the installation of eleven electric vehicle charging stations; and

  c) That the Del Crary Park Switchgear Repair capital project be established and funded through a $100,000 transfer from the Art Gallery Roof Replacement project (Q#24-012).

   

11.m

Revisions to the Pre-Application Consultation Process, Report IPGPL24-034

• That Council approve the recommendations outlined in Report IPGPL24-034, dated December 2, 2024, of the Commissioner of Infrastructure and Planning Services as follows: 

  a) That Report IPGPL24-034 be received for information; and 

  b) That the Pre-Application Consultation and Technical Review By-law 23-032 be repealed and replaced with a new Pre-Application Consultation By-law attached as Appendix A to Report IPGPL24-034 be approved; and

  c) That the Development Planning Fee structure within the proposed 2025 budget be amended to reflect the fee structure proposed in Appendix B of Report IPGPL24-034.

11.n

Notice of Objection - 1400 Monaghan Road, Report IPGPL24-033

Amended Recommendation

• That Council approve the recommendation as follows:

  a) That Report IPGPL24-033 be received for information and,

  b) That pursuant to section 29(6) of the Ontario Heritage Act, Council consider an objection to its Notice of Intention to Designate 1400 Monaghan Road and that the City of Peterborough withdraws the notice to designate.

11.o

2025 Draft Budget

Amended Recommendation

• Whereas, Council at its meeting of November 18 and 19, 2024, referred the draft 2025 budget back to staff to provide further options for reductions to City services, or additional sources of revenues, whereby an All-Inclusive Rate increase of 7.0% could be achieved.

  Be it resolved, that a meeting be convened during the day on Monday January 20, 2025 to review draft 2025 budget options to reduce the all-inclusive rate increase and;

  That recommendations for the 2025 budget be considered by Council for final approval at its meeting of February 3, 2025 and;

  That, to facilitate the timely commencement of specific Asset Management and Capital Planning, Engineering & Capital Works, Facilities and Property Management, Information Technology Projects and Planning, Development and Urban Design projects in 2025, Council at its meeting of December 9, 2024, approve the following 2025 projects:

  Asset Management and Capital Planning
  Project Name	Reference Number	Project Cost
  Curtis Creek Watershed Improvements	16-083	$940,000
  Byersville Watershed Improvements	16-088	$500,000
  Brookdale Watershed Improvements	16-084	$795,000
  Sanitary Sewer (Relining, Renew & Repair)	7384	$1,425,000
  CCTV Inspection of Sewers	6402	$1,350,000
  City Wide Stormwater Quality Master Plan Implementation	17-034	$975,000
  Stormwater Utility Program Development	25-029	$350,000
  Asset Management Project	14250	$350,000
  Trails and Cycling Network Upgrades Program	25-026	$200,000
  Transportation Facility Planning	25-014	$20,000
  On-Street Parking Permit Program	25-023	$600,000
  Transportation Planning Projects	19-011	$60,300
  Engineering & Capital Works
  Project Name	Reference Number	Project Cost
  Brealey Drive - Lansdowne Street to Sherbrooke Street	15189	$10,580,000.00
  Lansdowne Street Rehabilitation - Park Street to Otonabee River	17-009	$2,000,000.00
  Road Surface Repair Program	25-051	$2,300,000.00
  Pavement Preservation Program	22-020	$5,500,000.00
  Sanitary Sewer Rehabilitation	19-038	$1,100,000.00
  Storm Sewer Rehabilitation Program	19-073	$1,100,000.00
  Television Road over South Meade Creek	21-096	$3,000,000.00
  Rotary Trail Crossing - Hunter Street East	23-046	$125,000.00
  Citywide Trail Rehabilitation	19-039	$250,000.00
  Municipal Snow Storage Facility ECA and Compliance	20-047	$1,000,000.00
  New Traffic Control and Street Name Signs	20-086	$40,000.00

   Tree Removal By-law Planting Program      22-018              $500,000

  Facilities and Property Management
  Project Name	Reference Number	Project Cost
  Fire Station #3 Replace Interior Windows and HVAC	24-042	$225,000
  Fire Station #3 Replace Exterior Windows and Alarm	24-025	$375,000
  Fire Station #1 Replace Asphalt and Sidewalks	16-051	$690,000
  Information Technology
  Project Name	Reference Number	Project Cost
  Next Generation 9-1-1	19-104	$750,000
  CRM Phase 2 (City Departmental Projects 1034)	22-028	$300,000
  City Technology Projects and Capital Improvements	22-030	$676,400

   

  Planning, Development and Urban Design
  Project name	Reference Number	Project Costs
  Downtown Built Environment Outdoor Patio Program	24-129	$95,000

  
  That, to ensure the continuity of funding for housing and homelessness programs, the following operating budget items in Community Services be approved at the December 9, 2024 Council meeting:

  Operating Budget, the Housing and Homelessness budgets included on Pages 234-235 of the 2025 Budget Highlights Book as well as the motions related to Agenda Item 9.f Homelessness Budget Recommendations, Report CSSS24-026 dated November 18, 2024.

  That, User Fees and Charges as set out in Part 5 of the 2025 Budget Highlights Book be approved. 

  At the meeting of December 2, 2024, Committee approved the following:

  That the motion be amended by adding the tree Removal By-law Planting Program, reference 22-018, $500,000

12.

Recommendations from Special General Committee meeting of December 9, 2024

12.a

Motion from December 9, 2024 Closed Session (subject to approval by General Committee on December 9, 2024) - Negotiations

13.

Items not Recommended from General Committee Meeting of December 2, 2024

13.a

Direction on Peterborough Memorial Centre Naming Rights, Report FCSCS24-002

• That Council approve the recommendation as outlined in Report FCSCS24-002 dated December 2, 2024 of the Commissioner, Finance & Corporate Support Services as follows:

  That staff be directed to proceed with consultation as outlined in the Sponsorship Policy #0036 that would be required before Council consideration on making available for sale the Naming Rights for the Peterborough Memorial Centre.

14.

Notice of Motion

15.

Approval of By-laws

15.a

24-083 

Being a By-law to provide tax relief to certain City of Peterborough property owners who are low income elderly persons, low income persons between the ages of 55 and 64, and certain low income persons with disabilities in receipt of Ontario Disability Support Program assistance

15.b

24-084 Being a By-law to establish User Fees as approved as part of the 2025 Budget process

15.c

24-085 Being a By-law to authorize the 2025 Next Generation 911 project at an estimated cost of $750,000 and the issuing of tax-supported debentures to a maximum of $750,000 to finance the work

15.d

24-086 Being a By-law to authorize the 2025 portion of the Brealey - Lansdowne to Sherbrooke Street Reconstruction project at an estimated cost of $10,580,000 and the issuing of tax-supported debentures to a maximum of $2,980,000 to finance the work

15.e

24-087 Being a By-law to authorize the 2025 portion of the Citywide Trail Rehabilitation project proceed at an estimated cost of $250,000 and the issuing of tax-supported debentures to a maximum of $250,000 to finance the work

15.f

24-088 Being a By-law to authorize the 2025 Community Services Property Upgrades at an estimated cost of $4,345,000 and the issuing of tax-supported debentures to a maximum of $4,146,000 to finance the work

15.g

24-089 Being a By-law to authorize the 2025 portion of the Curtis Creek Watershed Improvements project at an estimated cost of $940,000 and the issuing of tax-supported debentures to a maximum of $573,500 to finance the work

15.h

24-090 Being a By-law to authorize the 2025 portion of the Lansdowne St Rehabilitation-Park St to Otonabee River project proceed at an estimated cost of $2,000,000 and the issuing of tax-supported debentures to a maximum of $2,000,000 to finance the work

15.i

24-091 Being a By-law to authorize the 2025 portion of the Pavement Preservation project at an estimated cost of $5,500,000 and the issuing of tax-supported debentures to a maximum of $1,000,000 to finance the work

15.j

24-092 Being a By-law to authorize the 2025 portion of the Road Surface Repair Program at an estimated cost of $2,300,000 and the issuing of tax-supported debentures to a maximum of $500,000 to finance the work

15.k

24-093 Being a By-law to authorize the 2025 portion of the Television Road Bridge over South Meade Creek project at an estimated cost of $3,000,000 and the issuing of tax-supported debentures to a maximum of $3,000,000 to finance the work

15.l

24-094 Being a By-law to authorize the 2025 portion of the Trails and Cycling Network Upgrades Program at an estimated cost of $200,000 and the issuing of tax-supported debentures to a maximum of $200,000 to finance the work

15.m

24-095 Being a By-law to establish a pre-consultation protocol that applicants may follow prior to the submission of certain planning applications and to repeal By-law Number 23-032

15.n

24-096 Being a By-law to amend the Terms of Reference for Committees

15.o

24-097 Being a By-law to Designate Certain Properties in the City of Peterborough Under the Ontario Heritage Act, R.S.O. 1990, c. O.18 (469 Weller Street)

16.

Other Business

17.

Confirmation By-law

17.a

24-098 Being a By-law to confirm the proceedings of the Council at its meeting held on December 9, 2024

18.

Adjournment