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Committee of the Whole Minutes
City of Peterborough
February 16, 2016
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Minutes of the Committee of the Whole Meeting held on February
16, 2016, in the Doris Room and Council Chambers, City Hall.
The
special meeting of Committee of the Whole was called to order at 4:46 p.m. in the
Doris Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section
239(2)(d) Labour relations or employee negotiations, one item under Section
239(2)(b) Personal matters about an identifiable individual, including
municipal or local board employees, one item under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board and one item under Section 239(2)(a) The security of the property
of the municipality or local board.
“CARRIED”
Committee
moved out of Closed Session at 6:34 p.m.
Committee
reconvened in Open Session at 6:41 p.m. in the Council Chambers.
Confirmation of Minutes – January 25, 2016
Moved
by Councillor Clarke
That
the minutes of the meeting
of Committee of the Whole held on January 25, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Pappas declared an interest with Report OCS16-001 - A new by-law to replace
existing Smoking By-law’s and appoint by-law enforcement officers at the
Peterborough Regional Health Centre, as he owns a business with a license to
sell tobacco products.
Report of Closed Session
Chief Administrative Officer
Report CAO16-003
Non-Union 2016-2019 Compensation
Moved
by Councillor Baldwin
That Council approve the
recommendations outlined in Report CAO16-003 dated February 16, 2016, of the
Chief Administrative Officer as follows:
a)
That
the salary grid for the Non-Union employees be increased by 1.5% for each of
2016 and 2017, 1.75% for 2018 and 1.95% for 2019.
b)
That
the Non-Union health and dental benefit package be amended as follows:
i)
That
effective March 1, 2016, Vision Care coverage be increased by $100 from $425 to
$525, and thereafter, effective January of 2017 and 2018, to be increased by an
additional $25.
ii)
That
effective March 1, 2016, each of Orthodontic and Major Restorative Services be
increased by $500 from $2,500 for a life-time maximum per insured to $3,000.
iii)
That
effective March 1, 2016, Hearing Aids be covered to a lifetime maximum of
$1,000, for employees only (new benefit).
c)
That
the Compassionate Leave benefit be extended to cover the death of a stepfather,
stepmother and stepchildren.
d)
That
the boot allowance be increased by $50 from $350 to $400 every 2 years.
e)
That
the family sick leave that is currently 5 days for each occurrence for
dependent children living in an employee’s home be amended to be up to a
maximum of 10 days per year for any member of the immediate family.
“CARRIED”
Report of Closed Session
City Clerk
Report
CPCLK16-003
Citizen
Appointment to the Cenotaph Advisory Committee
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CPCLK16-003, dated
February 16, 2016, of the City Clerk, as follows:
That
Larry Hobart be appointed to the Cenotaph Advisory Committee as the 428
(Peterborough) Wing representative.
“CARRIED”
The
Chair indicated that the Canoe Museum had requested their presentation be postponed
to another meeting.
Director of Community Services
Report CSD16-006
Canoe Museum Update Presentation
Moved
by Mayor Bennett
That
Report CSD16-006, Canoe Museum Presentation, be deferred.
“CARRIED”
Consent Agenda
Moved
by Councillor Pappas
That
items 11, 12 and 14 be approved as part of the consent agenda.
“CARRIED”
Director
of Corporate Services
Report CPFS16-003
Contract Extension of P-46-10 for Banking Services
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CPFS16-003, dated
February 16, 2016 of the Director of Corporate Services as follows:
That
the contract for Proposal P-46-10 for Banking Services be extended for an
additional five (5) year period from March 1, 2016 to February 28, 2021 to
Canadian Imperial Bank of Commerce, 399 George Street North, Peterborough,
Ontario, K9J 6Z6 under comparable terms and conditions as the current
agreement.
“CARRIED”
Director
of Corporate Services
Report CPFS16-006
Canada 150 Community Infrastructure Program Update and
Library Upgrade Funding Pre-commitment
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CPFS16-006 dated February 16, 2016, of the
Director of Corporate Services, as follows:
a)
That,
in recognition that the City was unsuccessful in receiving the Canada 150 Community
Infrastructure Program grant, the following projects be amended in 2016
Capital Budget as follows:
|
Project
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2016
Budget Reference
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Original
2016 Budget
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Canada
150 Grant Not Rec’d
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Revised
2016 Budget
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|
|
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7-1.04
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$800,000
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$500,000
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$300,000
|
|
2
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Corporate
Services Property - City Hall Elevator Installation
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3-1.01
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$2,018,000
|
$333,000
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$1,685,000
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b)
That
the $4,350,000 budget amount proposed for the 2017 Capital Budget for the
Library Renovations and Expansion project be pre-committed.
“CARRIED”
Director
of Utility Services
Report USWM16-001
Contract Extension of P-01-13 for the Supply of Equipment
and Labour at Waste Management Facilities
Moved
by Councillor Pappas
That Council approve the recommendations
outlined in Report USWM16-001 dated February 16, 2016 of the Director of
Utility Services as follows:
That the contracts under P-01-13 for
the Supply of Equipment and Labour at Waste Management Facilities be extended
for one year, from June 1, 2016 to May 31, 2017 under the same terms and
conditions for:
a)
Glenn
Windrem Trucking, 1035477 Ontario Limited, 2411 Whittington Drive,
Peterborough, Ontario, K9J 6X4, for large trucks required at Waste Management
Facilities, at a cost of:
i.
Large
rock truck at $120.00 per hour; and
ii.
Tractor
trailer trucks at $116.00 per hour
b)
Paul
Pritchard Excavating, 1195 Yankee Line, Ennismore, Ontario, K0L 1T0, for small
trucks and heavy equipment at Waste Management Facilities, at a cost of:
i.
Small
trucks at $70.00 per hour;
ii.
450D
dozers at $60.00 per hour;
iii.
590
K rubber tired backhoe at $60.00 per hour; and
iv.
Excavator
at $85.00 per hour.
“CARRIED”
City Clerk
Report CPCLK16-002
Peterborough Regional Health Centre Strategic Plan
Progress Presentation
Dr.
Peter McLaughlin, Interim President and CEO, and Board Chair, Mary
Ferguson-Pare of the Peterborough Regional Health Centre made a presentation.
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report CPCLK16-002 dated
February 16, 2016, of the City Clerk, as follows:
That
the presentation from the Peterborough Regional Health Centre
regarding the Strategic Plan be received for information.
“CARRIED”
Director
of Community Services
Report CSD16-005
Update on Municipal and Community Support of Refugees
Hajni
Hos, Executive Director, Michael VanDerherberg and Tamara Hoogerdyk, Refugee Coordinators and Nic
Cunningham, Economic Development Lead of the New Canadians Centre made a
presentation.
Moved
by Councillor Riel
That
Council approve the recommendation outlined in Report CSD16-005 dated February
16, 2016 of the Director of Community Services, as follows:
That Council receive the presentation
from the New Canadians Centre.
“CARRIED”
Chief
Administrative Officer
Report CAO16-002
2015 Year-In-Review Presentation and Corporate Work Plan
Update
Moved
by Councillor Baldwin
That Council approve the recommendation
outlined in Report CAO16-002, dated February 16, 2016, of the Chief
Administrative Officer as follows:
That
Report CAO16-002 and the presentation by Chief Administrative Officer, Allan
Seabrooke, regarding the 2015 year-in-review and corporate work plan update be
received for information.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCS16-001
A new by-law to replace existing Smoking By-law’s and
appoint by-law enforcement officers at the Peterborough Regional Health Centre
Councillor
Pappas, due to his previously declared interest, did not discuss or vote on the
matter.
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report OCS16-001 dated February
16, 2016, of the City Solicitor and Director of Legal Services, as follows:
a)
That
a new consolidated smoking by-law be passed by City Council.
b)
That
Smoking By-Law’s 11-074 and 13-002 be repealed.
c)
That
a new by-law be passed by City Council to appoint by-law enforcement officers
at the Peterborough Regional Health Centre.
“CARRIED”
Director
of Utility Services
Report USDIR16-001
Award of RFP P-16-15 for Webber and Rye Urbanization and
Harper Creek North Reach Class Environmental Assessment
Moved
by Councillor McWilliams
That Council approve the
recommendation outlined in Report USDIR16-001 dated February 16, 2016, of the
Director of Utility Services, as follows:
That
RFP document P-16-15 for the Webber Avenue and Rye Street Urbanization and
Harper Creek North Reach Class Environmental Assessment be awarded to D.M.
Wills Associates Limited, 150 Jameson Drive, Peterborough, Ontario, K9J 0B9 at
a total cost of $270,631.00 plus HST of $35,182.03 for a total of $305,813.03.
“CARRIED”
Other Business
Rail Service between Peterborough and Toronto
Moved
by Councillor Vassiliadis
a)
That
the City of Peterborough support the efforts to refurbish the rail line between
Peterborough and Toronto to support passenger rail and improved freight
service, as this infrastructure project will assist with efforts to address
climate change as well as benefit the regional economy through improved
transportation links; and,
b)
That
City staff forward this motion to Peterborough-Kawartha MP Maryam Monsef,
Peterborough MPP Jeff Leal, Minister of Transport Canada, MP Marc Garneau and
Ontario Minister of Transportation, MPP Steven Del Duca.
“CARRIED”
Canadian Flags on George Street
Moved
by Councillor Riel
That
staff provide a report on the cost to install Canadian flags on George Street,
from Sherbrooke Street to McDonnel Street.
“CARRIED”
The
Director of Corporate Services provided Council with information for the
February 17, 2016 Participatory Budget meeting.
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair