City Council Meeting Agenda

Monday, August 28, 2023

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

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1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Approval of Minutes

6.a

June 5, 2023

6.b

June 26, 2023

7.

Disclosure of Pecuniary Interest

8.

Registered Delegations 

To speak as a registered delegation, individuals must register no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

9.

Consent Items: Reports to be approved under one motion 

9.a.1, 9.a.2, 9.a.3, 9.a.4, 9.a.5, 9.a.6, 9.a.7, 9.a.8, 9.a.9, 9.a.10, 
9.b.1, 9.b.2, 9.b.3
9.c.1, 9.c.2, 9.c.3, 9.c.4
9.d.1, 9.d.2

9.a

Recommendations from General Committee Meeting of  August 8, 2023

9.a.1

Council Appointments to the City-County Waste Management Committee, Report COU23-007

• That Council approve the recommendation outlined in Report COU23-007, dated August 8, 2023, of the Mayor, as follows:

  That the following appointment of Members of Council to the City-County Waste Management Committee be approved for a term ending November 14, 2026;

  Mayor Leal

  Councillor Baldwin

  Councillor Haacke

9.a.2

Report Template Changes, Report CLSCLK23-016

• That Council approve the recommendation outlined in Report CLSCLK23-016, dated August 8, 2023, of the City Clerk as follows:
  
  That Report CLSCLK23-016, be received for information.

9.a.3

Change to the Schedule of Meetings for the Arts and Culture Advisory Committee, Report CLSCLK23-018

• That Council approve the recommendation outlined in Report CLSLCK23-018, dated August 8, 2023, of the City Clerk, on behalf of the Arts and Culture Advisory Committee as follows:

  That schedule A-3 of By-law 22-088 be amended to hold meetings of the Arts and Culture Advisory Committee on the fourth Tuesday of the month at 5:30 p.m.

9.a.4

Zoning for Additional Residential Units, Report IPSPL23-022

• That Council approve the recommendations outlined in Report IPSPL23-022, dated August 8, 2023 of the Commissioner of Infrastructure and Planning Services (Acting) as follows:
  
  a) That Section 1 – Definitions, of Zoning By-law 97-123 be amended in accordance with Exhibit A of Report IPLPL23-022;
  
  b) That Section 4.2.A(i) – referring to Ontario Regulation 384/94 (Apartments in Houses), be deleted in its entirety in accordance with Exhibit A of Report IPLPL23-022; and
  
  c) That Section 6.33-Additional Dwelling Unit and Secondary Suite, be repealed in its entirety and replaced with updated provisions of the Planning Act, R.S.O. 1990,c.P.13 for additional residential units in accordance with Exhibit A of ReportIPLPL23-022.

9.a.5

Zoning By-law Amendment for 540 and 550 Brealey Drive, Report IPSPL23-023

• That Council approve the recommendations outlined in Report IPSPL23-023 dated August 8, 2023, of the Commissioner of Infrastructure and Planning Services (Acting), as follows:
  
  a) That Section 3.9, Exceptions of Zoning By-law 1997-123 be amended by deleting the text of Exception Number 336 and replacing it in its entirety with the prescribed site-specific regulations for the properties known as 540 and 550 Brealey Drive in accordance with the Draft Amendment attached as Exhibit D of Report IPSPL23-023;
  
  b) That paragraph 3 of By-law 20-093 be deleted in its entirety; and,

  c) That the ‘H’ Holding Symbol be removed from the lands zoned SP.317-336-H at such time as:

  i. The property identified as 540 Brealey Drive has been consolidated with the property at 550 Brealey Drive; and,

  ii. Site Plan Approval is granted for the property, which will include the following requirements:

  a. The Owner has paid cash-in-lieu of parkland dedication to the City in accordance with the provisions of the Planning Act, R.S.O 1990 c.P.13 and the City’s Parkland Dedication By-law for 38 additional dwelling units;
  
  b. That a provision is included in the Agreement which requires the Owner to insert the required condition provided by CP Rail into any property and tenancy agreements and offers of purchase and sale for all dwelling units; and
  
  c. The Owner obtains a clearance letter from NAV Canada for the proposed building.

9.a.6

Temporary Use Zoning By-law Amendment for 2159 Old Norwood Road, Report IPSPL23-024

• That Council approve the recommendations outlined in Report IPSPL23-024 dated August 8, 2023, of the Commissioner of Infrastructure and Planning Services (Acting), as follows:

  That a Temporary Use Zoning By-law Amendment be approved pursuant to Section 39 of the Planning Act to permit a portion of the property municipally known as 2159 Old Norwood Road to be developed with a new-home sales office and up to three model homes without municipal services for a period of up to three (3) years in accordance with Exhibit A of Report IPSPL23-024.

9.a.7

Zoning By-law Amendment for 418 Raymond Street, Report IPSPL23-025

• That Council approve the recommendation outlined in Report IPSPL23-025, dated August 8, 2023, of the Commissioner of Infrastructure and Planning Services (Acting) as follows:
  
  That the subject property be rezoned from D.1 – Development District to R.1 – Residential District, in accordance with the draft amendment attached as Exhibit ‘C’ to Report IPSPL23-025.

9.a.8

PKED 2023 Q2 Strategic Plan Activities Report, Report PKED23-004

• That Council approve the recommendation outlined in Report PKED23-004, dated August 8, 2023 of the Board Chair and President & CEO of Peterborough & the Kawarthas Economic Development, as follows:

  That Report PKED23-004 and accompanying presentation, providing the Peterborough & the Kawarthas Economic Development 2023 Q2 Strategic Plan Activities Report be received for information.

9.a.9

Agreement Between City and County of Peterborough for Consolidated Municipal Services, Report CAO23-003

• That Council approve the recommendations outlined in Report CAO23-003 dated August 8, 2023, of the Chief Administrative Officer, as follows:

  a) That the amendments to the agreement between the City and County of Peterborough for Consolidated Municipal Services, attached as Appendix A to Report CAO23-003 be approved and,

  b) That the Mayor and Clerk be authorized to sign the amending agreement to give effect to Recommendation a) and,

  c) That the Terms of Reference, attached as Appendix B to Report CAO23-003, to re-establish a joint County-City Waste Management Committee, be approved.

9.a.10

Homemakers Program Expansion, Report CSD23-011

• That Council approve the recommendations outlined in Report CSD23-011, dated August 8, 2023, of the Commissioner of Community Services as follows:

  a) That staff be authorized to submit a request to the Ministry of Health to increase the City budget target for the Homemakers Program by $200,402 starting in 2024;

  b) That staff be directed to use other non municipal funding sources from the Social Services Division budget for the required 20% cost match to ensure no net impact to the municipal budget; and

  c) That if the request to the Ministry of Health is successful, up to two new full-time permanent positions are approved in the Social Services Division to start as early as July 2024 on a full-time permanent basis.

9.b

Recommendations from Finance Committee Meetings of August 14, 2023

9.b.1

Verbal Audit Findings Report for the Year Ended December 31, 2022, Report CLSFS23-037

• That Council approve the recommendation outlined in Report CLSFS23-037, dated August 14, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That Verbal Audit Findings Report presented by Baker Tilly KDN LLP for the year ended December 31, 2022 be received as information.

9.b.2

Treasurer's Report, 2022 Consolidated Financial Report, 2022 Trust Funds Financial Statement and Five-Year Review, Report CLSFS23-035

• That Council approve the recommendations outlined in Report CLSFS23-035 dated August 14, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  a) That Report CLSFS23-035, Treasurer’s Report, 2022 Consolidated Financial Report, the 2022 Trust Funds Financial Statement and Five-Year Review be received as information; and
  
  b) That the underlying accounting policies as detailed in the Notes to the Financial Statements included in Appendix C, be approved; and
  
  c) That the Treasurer’s Report, 2022 Consolidated Financial Report and 2022 Trust Funds Financial Statement as received, be submitted to the Province of Ontario.

9.b.3

Audit of the 2022 Consolidated Financial Statements of the City of Peterborough - Acknowledgement Letter, Report CLSFS23-036

• That Council approve the recommendation outlined in Report CLSFS23-036, dated August 14, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That the Acknowledgement Letter for the Audit of the 2022 Consolidated Financial Statements of the City of Peterborough be received.

9.c

Recommendations from General Committee Meeting of August 14, 2023

9.c.1

Peterborough Architectural Conservation Advisory Committee Appointment, Report CLSCLK23-017

• That Council approve the recommendation outlined in Report CLSCLK23-017 dated August 14, 2023, of the City Clerk, as follows:

  That Susan Matthews be appointed as the Peterborough Historical Society representative on the Peterborough Architectural Conservation Advisory Committee, for a term concluding on November 30, 2026.

9.c.2

City of Peterborough Holdings Inc. - 2022 Annual Report, Report CLSFS23-039

• That Council approve the recommendation outlined in Report CLSFS23-039 dated August 14, 2023, of the Commissioner of Corporate and Legislative Services on behalf of the President and CEO of the City of Peterborough Holdings Inc., as follows:

  That the presentation from Mr. John Stephenson, on behalf of COPHI and the 2022 Annual Report for the fiscal year ended December 31, 2022 from the City of Peterborough Holdings Inc. and attached as Appendix A to Report CLSFS23-039, be provided to Council pursuant to paragraph 4.13(a) of the City’s Shareholder Declaration.

9.c.3

Debt Management and Capital Financing Plan, Report CLSFS23-033

• That Council approve the recommendation outlined in Report CLSFS23-033, dated August 14, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That the Debt Management Policy, as set out in Appendix A to Report CLSFS23-033 dated August 14, 2023, be amended to increase the City’s maximum Annual Debt Repayment Limit from 16.5% to 20% of the City’s consolidated own-purpose Net Revenues.

9.c.4

Budget Amendment and Award of ITT-39-23 - King Street Parkade Elevator Replacement, Report CLSFM23-030

• That Council approve the recommendations outlined in Report CLSFM23-030, dated August 14, 2023, of the Commissioner of Corporate and Legislative Services, as follows:
  
  a) That the King Street Parkade Elevator Replacement Capital Budget be increased by $250,000 from $545,000 to $795,000 by transferring an additional $200,000 from the Simcoe Street Parking Garage Rehabilitation (2022 Capital Budget Project 5-17.01) and $50,000 from the Transit Garage HVAC Replacement project ((2022 Capital Budget Project 3-1.03).
  
  b) That By-law 19-019 being a by-law to debenture $410,000 for the Simcoe Street Parking Garage Rehabilitation project be repealed and replaced with an authorizing debenture by-law to issue $210,000 tax-supported debentures for the Simcoe Street Parking Garage Rehabilitation and $200,000 of tax supported debentures for works at the King St. Parkade Elevator Replacement.

  c) That the King Street Parkade Elevator Replacement be awarded to B.E. Construction Ltd., 17 Canso Road, Unit 5, Etobicoke, Ontario, M9W 4M1 at a cost of $685,750 plus HST of $89,148 for a total cost of $774,898.

   

9.d

Recommendations from Finance Committee Meeting of August 16-17, 2023

9.d.1

Staff Presentations - 2024 Budget Guideline, Report CLSFS23-040

• That Council approve the recommendation outlined in Report CLSFS23-040 dated August 16, 2023, of the Commissioner of Corporate and Legislative Services, as follows:
  
  That Report CLSFS23-040 advising Council that presentations from the Chief Administrative Officer and Department Commissioners respecting the 2024 Budget Guideline, will be made on August 16, 2023, at 6:00 pm, be received.

9.d.2

2024 Budget Guideline

• a) That the Draft 2024 Operating Budget reflect an estimated All-Inclusive (Municipal, Education, Sanitary Sewer Surcharge) increase in the range of 4.5% to 5.5% for general Operating Budget impacts and in support of the capital program inclusive of an enhancement of 1%, including a provision for Stormwater Protection; and,

  b)That the increase in the Police Services and Public Health portions of the draft 2024 Operating Budget respectively, reflect no more than the Operating portion of Net Tax Levy increase (estimated to be 4.08%), and any increase in those respective budgets beyond the estimated Operating Portion of the Net Tax Levy increase be addressed by Council as part of the detailed 2024 Budget deliberations to occur in November of 2023.

10.

Notice of Motion

11.

Approval of By-laws

11.a

23-079 - Being a By-law Respecting the Appointment of a Deputy Clerk

11.b

23-080 - Being a By-law to appoint a Tax Collector and to repeal By-law 23-058

11.c

23-081 - Being a By-law to repeal By-law 19-019, Being a By-law to debenture the 2019 portion of the Simcoe Street Parking Garage Reconstruction Project

11.d

23-082 - Being a By-law to replace By-law 19-019 and authorize the 2019 portion of the Simcoe Street Parking Garage Reconstruction project at an estimated cost of $210,000 and issuing of tax-supported debentures to a max of $210,000 to finance  the work

11.e

23-083 - Being a By-law to authorize the 2023 portion of the Infrastructure and Planning Services Property Upgrades at an estimated cost of $675,000 and the issuing of tax-supported debentures to a maximum of $200,000 to finance the work 

11.f

23-084 - Being a By-law to amend the Zoning By-law for the lands known as 418 Raymond Street

11.g

23-085 - Being a By-law to amend the Zoning By-law for the lands known as 540 and 550 Brealey Drive

11.h

23-086 - Being a By-law to Amend the Zoning By-law for a Portion of the Property at 2159 Old Norwood Road

11.i

23-087 - Being a By-law to Amend the Zoning By-law to Regulate and Permit Additional Residential Units

11.j

23-088 - Being a By-law to Amend By-law 18-115 being a By-law to Appoint By-law Enforcement Officers to enforce the City of Peterborough's Smoking By-law

12.

Other Business

13.

Confirmation By-law

13.a

23-089 - Being a By-law to confirm the proceedings of the meeting of August 28, 2023

14.

Adjournment