<A> Committee of the Whole Agenda May 11, 2015 6:30 p.m. Council Chambers Thirty Seconds of Silent Reflection National Anthem 1. Confirmation of Minutes a) April 20, 2015 b) April 27, 2015 c) May 2, 2015 Disclosure of Pecuniary Interest Report of Closed Session Determination of items requiring separate consideration For your convenience, circle the items you wish to consider separately: Item Number 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2. Acting Director of Utility Services Report USTR15-009 Cycling Lane Upgrades and Extensions on George Street, Water Street and McDonnel Street A report to recommend the upgrading of cycling lanes on George Street and Water Street and the addition of 2.3 km of new cycling lanes on George Street, Water Street and McDonnel Street. 3. Director of Community Services Report CSD15-010 2014 Annual Sustainable Peterborough Report Card A report to update Council on the Sustainable Peterborough accomplishments through the presentation of the 2014 Annual Sustainable Peterborough Report Card. 4. Director of Community Services Report CSD15-011 Greater Peterborough Area Climate Change Action Plan Progress Report A report to update Council on the Greater Peterborough Area Climate Change Action Plan. 5. Director of Corporate Services Director of Community Services Report CPFS15-014 Trent Sport Field Development A report to seek Council approval on the design, revised budget and partnership for a new sport field development at Trent University. 6. Acting Director of Utility Services Report USTR15-010 Parking Operations Review A report to review current parking enforcement levels, parking fees and fine structure and recommend changes to improve the services provided. 7. Board Chair, Peterborough Economic Development Report PED15-002 PED 2015 First Quarter Report A report to inform Council representatives of Peterborough Economic Development’s 2015 First Quarter Update. A representative of Peterborough Economic Development will be in attendance at the May 11, 2015 Committee of the Whole meeting. 8. Director of Corporate Services Report CPFS15-011 City/Cavan Monaghan - Contract Police Service Agreement A report to recommend that the City enter into an agreement with Cavan Monaghan Township and the Peterborough Police Services Board to provide Contract Police Services to the Township for a five year period from September 1, 2015 to August 31, 2020. 9. Director of Corporate Services Report CPFS15-020 Township of Havelock-Belmont-Methuen Request for Costing on Policing A report to recommend City staff be authorized to respond to Havelock-Belmont-Methuen that the request cannot be responded to at this time and is pending the outcome of ongoing discussions with the Township of Douro-Dummer. 10. Director of Corporate Services Report CPFS15-012 Contract Extension for Insurance Broker Services A report to recommend a four year extension to P-37-11 for an Insurance Broker. 11. Director of Corporate Services Report CPFS15-013 Development Charge Reserve Funds 2014 Annual Report - City and Peterborough Utilities Commission A report to recommend that the Development Charge Reserve Funds (DCRFs) – 2014 Annual Report for the year ended December 31, 2014 for the City and Peterborough Utilities Commission (PUC), be received. 12. Director of Corporate Services Report CPFS15-016 December 31, 2014 Financial Report (Unaudited) A report to recommend the December 31, 2014 unaudited Quarterly Financial Report be received and that specific year-end transfers be made. 13. Director of Community Services Report CSD15-005 Carbon Emission Reductions A report to update Council on the direction for carbon emission reductions. 14. Director of Community Services Report CSD15-007 Community Investment Grants 2015 A report to recommend the award of Community Investment Grants in the amount of $210,000 to eligible community groups for 2015. 15. Director of Community Services Report CSD15-008 Community Project Grants 2015 A report to recommend the award of Community Project Grants in the amount of $21,000 to various community groups for 2015. 16. Director of Community Services Report CSSS15-003 Award of RFP P-05-15 for Ontario Works Dental Administration A report to award Request for Proposal (RFP) P-05-15 for Ontario Works Dental Administration. 17. Acting Director of Utility Services Report USDIR15-002 Emerald Ash Borer Update 2015 and Revision to Emerald Ash Borer Management Plan A report to provide an update on the Emerald Ash Borer situation, as of spring 2015 and to propose some amendments to the 2013 Emerald Ash Borer Management Plan. 18. Acting Director of Utility Services Report USEC15-009 Award of RFP P-04-15 for Construction Materials Testing, Inspection, Consulting and Reporting Services A report to award Request for Proposals (RFP) P-04-15 for Construction Materials Testing, Inspection, Consulting and Reporting Services. 19. Acting Director of Utility Services Report USEP15-003 Report on Emergency Measures Taken and Establishment of a Budget for the Waste Water Treatment Plant Digester #3 Structural Assessment A report to inform Council of emergency measures taken to ensure the integrity of Digester #3 at the Waste Water Treatment Plant (WWTP) and to establish a budget to clean and structurally evaluate Digester #3. 20. Acting Director of Utility Services Report USEP15-004 Award of Tender T-29-15, for Biosolids Management/Merchant Capacity Services at the Waste Water Treatment Plant and cancellation of Capital Project 5-9.04 A report to award Tender T-29-15 for Biosolids Management/Merchant Capacity Services at the Waste Water Treatment Plant and, cancel Capital Project 5-9.04. 21. Acting Director of Utility Services Report USWM15-007 Amendments to the City-County Agreement for the County's Use of the Materials Recycling Facility A report to obtain Council approval to execute an amendment to the City-County Agreement for the County’s use of the Materials Recycling Facility. Other Business Adjournment No Item Selected This item has no attachments1.Director of Corporate Services Report CPFS15-011 - CPFS15-011 City Cavan Monaghan Contract Police Service Agreement.pdf2.Director of Corporate Services Report CPFS15-011 - CPFS15-011 Cavan Monaghan Appendix A Complete.pdf1.Director of Corporate Services Report CPFS15-012 - CPFS15-012 Extension of Insurance Broker Services to BFL.pdf1.Director of Corporate Services Report CPFS15-013 - CPFS15-013 2014 Dev Charge Annual Report.pdf1.Director of Corporate Services Report CPFS15-016 - CPFS15-016 Dec 31 2014 Financial Update Report.pdf1.Director of Community Services Report CSD15-005 - CSD15-005 - Carbon Emission Reductions.pdf1.Director of Community Services Report CSD15-007 - CSD15-007 Community Investment Grants 2015.pdf1.Director of Community Services Report CSD15-008 - CSD15-008 Community Project Grants 2015.pdf1.Director of Community Services Report CSD15-010 - CSD15-010 - 2014 Annual Sustainable Peterborough Report Card.pdf1.Director of Community Services Report CSD15-011 - CSD15-011 - Greater Peterborough Area Climate Change Action Plan Progress Report.pdf1.Director of Community Services Report CSSS15-003 - CSSS15-003 RFP for OW Dental Administration.pdf1.Board Chair Peterborough Economic Development Re - PED15-002 -2015 Q1 Update.pdf1.Acting Director of Utility Services Report USDIR1 - USDIR15-002 Emerald Ash Borer Update Report 2015.pdf1.Acting Director of Utility Services Report USEC15 - USEC15-009 Award of P-04-15 Construction Materials Testing Inspection Consulting and Reporting Services.pdf1.Director of Corporate Services Director of Commu - CPFS15-014 Trent Sport Field Development.pdf1.Acting Director of Utility Services Report USTR15 - USTR15-009 Cycling Lane Upgrades and Expansions on George Water and McDonnel Streets.pdf1.Acting Director of Utility Services Report USEP15 - USEP15-003 Digester 3 Establishment of Budget for Assessment and Repair.pdf1.Acting Director of Utility Services Report USEP15 - USEP15-004 Award of T-29-15 Biosolids Management Services.pdf2.Acting Director of Utility Services Report USEP15 - USEP15-004 Appendix A - Stantec Report.pdf1.Acting Director of Utility Services Report USTR15 - USTR15-010 Parking Operations Review.pdf1.Acting Director of Utility Services Report USWM15 - USWM15-007 Amendment to MRF Agreement.pdf2.Acting Director of Utility Services Report USWM15 - By-law 15-xxx for Amendment to MRF Agreement.pdf1.Director of Corporate Services Report CPFS15-020 - CPFS15-020 Twp of HBM Request for Costing on Policing.pdf1.April 27 2015 - Draft Minutes 04-27-2015 - April 27 2015 cwm.pdf1.May 2 2015 - Draft Minutes 05-02-2015 - May 2 2015 cwm.pdf1.April 20 2015 - Draft Minutes 04-20-2015 - April 20 2015 cwm.pdf