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Committee of the Whole Minutes
City of Peterborough
March 27, 2017
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Minutes of the Committee of the Whole Meeting held on March
27, 2017, in the Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:30 p.m. in the Council
Chambers, City Hall.
Roll
Call:
Confirmation of Minutes – February 27 and March 6, 2017
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on February 27 and March 6, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Haacke declared an interest in agenda item 6, Report CSACH17-003, Designation
of Heritage Properties, as the applicant is a client of his.
Councillor
Pappas declared an interest in agenda item 6, Report CSACH17-003, Designation
of Heritage Properties, as he owns property in proximity to the properties
identified in the report.
Consent Agenda
Moved
by Councillor Parnell
That
items 9, 10, 11, 12, and 13 be approved as part of the consent agenda.
“CARRIED”
Director
of Utility Services
Report USTR17-006
Contract Extension of Proposal P-31-13 for Routine
Maintenance and Construction of Traffic Control Signals/Devices and Street
Lights
Moved
by Councillor Parnell
That Council, approve the recommendation outlined in
Report USTR17-006 dated March 27, 2017, of the Director of Utility Services, as
follows:
That
a contract extension for Proposal P-31-13 for Routine Maintenance and
Construction of Traffic Control Signals/Devices and Street Lights be awarded to
Guild Electric Limited, 470 Midwest Road Toronto, Ontario M1P 4Y5 commencing
April 4, 2017, on a month-to-month basis for a period of up to eighteen months
at an estimated cost of $1,014,543 plus $131,890 HST for a total cost of
$1,146,433.
“CARRIED”
Director
of Utility Services
Report USDIR17-001
Award of Sole Source Contract for the Design, Tender and
Contract Administration to Rebuild Digester #4
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report USDIR17-001 dated March
27, 2017, of the Director of Utility Services, as follows:
That the Design, Tender and Contract Administration
for the Rebuild of Digester #4 at the Wastewater Treatment Plant be awarded to
MTE Consultants Inc., 520 Bingemans Centre Drive, Kitchener, ON N2B 3X9 at a
cost of $250,025.00 plus HST of $32,503.25 for a total cost of $282,528.25.
“CARRIED”
Director,
Planning and Development Services
Report PLPD17-017
Increase of Contract Award to Brook McIlroy Inc. for
Trent Research and Innovation Park Master Plan and Phase 1 Detailed Engineering
Design
Moved
by Councillor Parnell
That Council approve the
recommendation outlined in Report PLPD17-017 dated March 27, 2017, of the
Director, Planning and Development Services, as follows:
That
RFP document P-32-16 for the Trent Research and Innovation Park Master Plan and
Phase 1 Detailed Engineering Design awarded to Brook McIlroy Inc., 161 Spadina
Avenue, 2nd Floor, Toronto, Ontario, M5V 2L6, be increased by
$80,515 from $260,570 to $341,085, plus $44,341.05 for HST, for a total of
$385,426.05 including tax.
“CARRIED”
Chief
Administrative Officer
Report CAO17-003
Peterborough Economic Development Board Appointments –
2017
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CAO17-003 dated March 27,
2017 of the Chief Administrative Officer, as follows:
That
the following individuals be appointed to the Peterborough Economic Development
Board for a three-year term to expire April 30, 2020:
i)
Terry
McCullough (new appointment)
ii)
Sandra
Dueck (re-appointment)
iii)
Dana
Empey (re-appointment)
“CARRIED”
City
Clerk
Report CPCLK17-007
Revised 2017 Council Meeting Schedule
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPCLK17-007, dated March
27, 2017 of the City Clerk, as follows:
That
the Council meeting scheduled for Monday, November 13 be changed to Tuesday,
November 14, 2017.
“CARRIED”
City Clerk
Report CPCLK17-005
Rotary Club - Environment Committee “Earth Day”
Gunther
Shubert and Dan Grady of the Rotary Club made a presentation on “Earth Day”.
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPCLK17-005 dated March
27, 2017, of the City Clerk, as follows:
That
the presentation from the Rotary Club – Environment Committee be received for
information.
“CARRIED”
City
Clerk
Report CPCLK17-006
Otonabee Region Conservation Authority – Strategic Plan
Presentation
Dan
Marinigh, Chief Administrative Officer/Secretary-Treasurer, Otonabee Region
Conservation Authority, made a presentation on their Strategic Plan.
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CPCLK17-006 dated March
27, 2017, of the City Clerk, as follows:
That
the presentation from the Otonabee Region Conservation Authority on their 2017-2020
Strategic Plan, be received for information.
“CARRIED”
Chief
Administrative Officer
Report CAO17-004
2016 Year-In-Review Presentation and Corporate Work Plan
Update
Moved
by Councillor Parnell
That Council approve the recommendation
outlined in Report CAO17-004, dated March 27, 2017, of the Chief Administrative
Officer as follows:
That
Report CAO17-004 and the presentation by Chief Administrative Officer, Allan
Seabrooke, regarding the 2016 year-in-review and corporate work plan update be received
for information.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCS17-004
Transit Advertising
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report OCS17-004 dated March 27,
2017, of the City Solicitor and Director of Legal Services, as follows:
a)
That
Report OCS17-004 be received for information.
b)
That
staff proceed with Option 2, as outlined in Report OCS17-004, to revise the
Advertising Policy to include a provision for a community standard.
“CARRIED”
Director
of Community Services
Report CSACH17-003
Designation of Heritage Properties
Councillors
Haacke and Pappas, due to their previously declared interest, did not discuss
or vote on the matter.
Moved
by Councillor McWilliams
a)
That
Report CSASH17-003 be received for information.
b)
That
staff work with the developer to maintain a heritage design on both buildings
and report back to Council as soon as possible with an update on the design.
“CARRIED”
Director of Corporate Services
Report CPFS17-013
Public Capital Requests
Moved
by Councillor Clarke
a)
That
Report CPFS17-013 identifying the ten year average contribution to public
capital requests be received for information.
b)
That
staff prepare a policy on Public Capital Requests for Council consideration
that includes topics such as the eligible organizations and projects, criteria
for assessment, how the City might contribute, eligible costs and
accountability.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCSRE17-004
Purchase of 551 Harper Road from Canadian Pacific Railway
(CPR)
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report OCSRE17-004 dated March 27, 2017, of the
City Solicitor and Director of Legal Services, as follows:
a)
That
a by-law be passed to authorize the purchase of the Canadian Pacific Railway
(CPR) industrial lands and rail spur at 551 Harper Road for utility and other
municipal purposes for $400,000.00 plus HST of $7,040.00 and land transfer tax
of $4,475.00 totaling $411,515.00; and
b)
Concurrent
with the acquisition of the portion described in red on Appendix B, that the
area in blue be leased back to Canadian Pacific Railway (CPR) for a nominal
annual fee.
“CARRIED”
Other Business
Veteran’s Affairs Office Move
Moved by Councillor Clarke
That staff review the transportation implications of Veteran’s
Affairs moving out of the downtown and report back to Council.
“CARRIED”
Cycling and Trails Presentation to
Council
Moved by Councillor Pappas
That staff prepare a report and presentation to Council on
the cycling and trails portion of the Transportation Master Plan.
“CARRIED”
Property Tax Incentive Program – Place
of Assembly
Moved by Mayor Bennett
That
staff report back to Council with recommendations on the creation of a property
tax incentive program that provides for temporary relief from increased
property taxes that stem from the construction of a place of assembly for at
least 1,500 people.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair