Committee of the Whole - October 17, 2016

That Council approve the recommendations outlined in Report COU16-003, dated October 17, 2016, as follows:

That the following appointments of Members of Council to Committees, Portfolios and Boards be approved for a one-year term ending November 30, 2017, with the appointments as follow:

a) Standing committees

Budget Committee (all Members of Council)

Henry Clarke, Chair

Andrew Beamer, Vice Chair

Committee of the Whole (all Members of Council)

Andrew Beamer, Chair

Dean Pappas, Vice Chair

Planning Committee (all Members of Council)

Lesley Parnell, Chair

Dean Pappas, Vice Chair

Audit Committee

Henry Clarke, First Deputy Mayor

Henry Clarke, Chair

Gary Baldwin, Vice Chair

Don Vassiliadis

Andrew Beamer

Deputy Mayor

Dan McWilliams, Second Deputy Mayor

b) Portfolios

Dean Pappas, Chair of Arts, Culture and Heritage Portfolio

Henry Clarke, Chair of Finance Portfolio

Dan McWilliams, Chair of Fire Services Portfolio

Don Vassiliadis, Vice-Chair of Fire Services Portfolio

Lesley Parnell, Chair of Public Works Portfolio

Keith Riel, Chair of Social Services Portfolio

Don Vassiliadis, Chair of Transportation Portfolio

Gary Baldwin, Chair of Waste Management Portfolio

Dean Pappas, Chair of Diversity Portfolio

Keith Riel, Chair of Seniors Portfolio

Dave Haacke, Chair of Arenas Portfolio

Gary Baldwin, Chair of Parks & Recreation Portfolio

Diane Therrien, Chair of Youth Portfolio

Dan McWilliams, Vice-Chair of Economic Development Portfolio

Daryl Bennett, Chair of the following portfolios:

Economic Development

Governance

Human Resources

Intergovernmental Relations

Public Relations

Strategic Initiatives

Specific committee appointments such as the Eastern Ontario Mayors’ Committee and legislative responsibilities.

c) Advisory Committees

i) Affordable Housing Action Committee

ii) Arenas, Parks and Recreation Advisory Committee

iii) Arts, Culture and Heritage Advisory Committee

Lesley Parnell

iv) Boundary Committee

v) Cenotaph Advisory Committee

Henry Clarke

vi) Citizen Appointment Selection Committee

vii) Community Investment Grants Advisory Committee

Dan McWilliams

viii) Museum and Archives Advisory Committee

ix) Procedural By-law Review Committee

Henry Clarke

x) Youth Commission

d) Corporations and Legislatively Mandated Committees / Boards / Authorities

i) Accessibility Advisory Committee

ii) City/County Waste Management Committee

iii) City of Peterborough Holdings Inc.

Don Vassiliadis

iv) East City/Ashburnham Business Improvement Area

Dan McWilliams

v) Fairhaven Committee of Management

vi) Joint Services Steering Committee

vii) Peterborough Architectural Conservation Advisory Committee

viii) Otonabee Region Conservation Authority

ix) Peterborough County-City Health Unit

Andrew Beamer

Don Vassiliadis

x) Peterborough Downtown Business Improvement Area

Henry Clarke

Lesley Parnell

xi) Peterborough Public Library Board

xii) Peterborough Utilities Commission

xiii) Peterborough Police Services Board

e) Liaison Committees

Dan McWilliams

i) Art Gallery of Peterborough, Board of Directors

ii) Downtown Action Committee

iii) Greater Peterborough Chamber of Commerce

iv) Liaison Committee with Fleming College

v) Liaison Committee with Trent University

Lesley Parnell

vi) Multicultural Canada Day Committee

vii) Peterborough Agricultural Society

viii) Peterborough Housing Authority

Andrew Beamer

ix) Shining Waters Railway Board of Directors

Director of Utility Services

Report USEP16-010

Award of RFP P-10-16 for Supply and Delivery of Liquid Emulsion Polymer

That Council approve the recommendation outlined in Report USEP16-010 dated October 17, 2016, of the Director of Utility Services, as follows:

That RFP document P-10-16 for the Supply and Deliver of Liquid Emulsion Polymer to the Wastewater Treatment Plant be awarded to Canada Colors and Chemicals Limited, 6605 Hurontario St. Suite 400, Mississauga, ON, L5T 0A3 at a total cost of $2.11/kg plus $0.274/kg HST for an estimated yearly total of $195,392.99.

Director of Corporate Services

Report CPFS16-031

Investment Policy Update

That Council approves the recommendations outlined in Report CPFS16-031 dated October 17, 2016, of the Director of Corporate Services as follows:

a) That the current Investment and Banking Services Policy as set out in Appendix A of Report CPFS16-031, be rescinded.

b) That the Investment Policy, as set out in Appendix B of Report CPFS16-031 dated October 17, 2016, be approved.

2017 Council Meeting Schedule

City Clerk

Report CPCLK16-016

That Council approve the recommendation outlined in Report CPCLK16-016, dated October 17, 2016 of the City Clerk, as follows:

That the 2017 Council Meeting Schedule be adopted as presented in Appendix “A” to Report CPCLK16-016.

Director of Corporate Services

City Clerk

Report CPCLK16-015

Municipal Property Assessment Corporation Presentation – Property Reassessment

Rebecca Webb, Regional Manager of Municipal and Stakeholder Relations, MPAC, made a presentation.

Moved by Councillor Vassiliadis

That Council approve the recommendation outlined in Report CPCLK16-015 dated October 17, 2016, of the City Clerk, as follows:

That the presentation from the Municipal Property Assessment Corporation on the 2016 property reassessments be received for information.

“CARRIED”

Report CPFS16-035

City of Peterborough Holdings Inc. Presentation

John Stephenson, President and CEO of CoPHi, made a presentation.

Moved by Councillor Parnell

That Council approve the recommendations outlined in Report CPFS16-035, dated October 17, 2016, of the Director of Corporate Services, as follows:

a) That the City of Peterborough Holdings Inc. (COPHI) presentation be received;

b) That the 2015 Annual Report and Consolidated Financial Statements of the City of Peterborough Holdings Inc. for the fiscal year ended December 31, 2015, attached as Appendix A to Report CPFS16-035, be received;

c) That the election of the following persons as Directors of COPHI be and the same are hereby confirmed for the terms set out in prior resolutions of the Council of the Corporation of the City of Peterborough: Bob Lightbody, David Bignell, David Paterson, David Nichols, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy Brown Andison, and Daryl Bennett;

d) That the election of the following persons as Directors of Peterborough Distribution Inc. be and the same are hereby confirmed for the terms set out in prior resolutions of the Council of the Corporation of the City of Peterborough: Bryan Weir and Dave Clark; and

e) That Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed auditors of the Corporation, until the next annual resolution of the Shareholder is signed or until their successors are duly appointed.

“CARRIED”

Director of Community Services

Report CSD16-026

Request for Municipal Council Support Resolution Letter for a Hydroelectric Generating Project at Lock 19

Moved by Councillor Parnell

That Council approve the recommendation outlined in Report CSD16-026 dated October 17, 2016 of the Director of Community Services, as follows:

a) That a by-law be passed to authorize the Mayor and the Clerk to execute Municipal Council Support Resolution Letter, on behalf of Council, for a hydroelectric generating project Feed-In-Tariff application at Lock 19 and,

The following item was added at the meeting on October 17, 2016:

b) That staff invite Parks Canada and the proponent to make a presentation and provide a report on the Lock 19 project as part of the Environmental Approval process at a future Committee of the Whole meeting.

“CARRIED”

Director of Community Services

Director of Corporate Services

Report CSAD16-007

Cancellation of RFP P-21-16 for Beer Sales Pouring Rights at the Peterborough Memorial Centre

Moved by Councillor Pappas

That Council approve the recommendations outlined in Report CSAD16-007 dated October 17, 2016, of the Directors of Community Services and Corporate Services, as follows:

a) That RFP document P-21-16 for the Pouring Rights for Beer Sales at the Peterborough Memorial Centre (PMC) be cancelled and not awarded as originally recommended in Report CSAD16-003 dated July 25, 2016; and

The following item was added at the meeting on October 17, 2016:

b) That staff report back on a potential partnership with Molsons and at least one micro-brewery.

“CARRIED”

Chief Administrative Officer

Report CAO16-012

Community Engagement Plan - Potential Sale of Peterborough Distribution Inc. (PDI)

Moved by Councillor Clarke.

That Council approve the recommendation outlined in Report CAO16-012, dated October 17, 2016, of the Chief Administrative Officer, as follows:

a) That Report CAO16-012 outlining a community engagement plan to provide information to the public on the potential sale of Peterborough Distribution Inc. (PDI) be approved.

b) That Council approve an expenditure, with an upset limit of $120,000 plus H.S.T. to Navigant Consulting Inc., Toronto for consulting services to assist the City with the community engagement plan and subsequent analysis of a potential Hydro One offer.

Councillor Pappas asked for the items to be separated for vote.

Moved by Councillor McWilliams

That the Question Be Put

“CARRIED”

Upon Recommendation a) the motion carried.

Upon Recommendation b) the motion lost.

Chief Administrative Officer

Report CAO16-013

Additional Health Care Funding Request

Moved by Councillor Clarke

That Council approve the recommendations outlined in Report CAO16-013, dated October 17, 2016, of the Chief Administrative Officer, as follows:

a) That the letter, attached as Appendix A, expressing the concern for the lack of provincial funding associated with health care, public health and paramedic services be approved;

At the meeting of October 17, 2016, the following was added:

b) That budget allocations be communicated from the province to service providers at least one year in advance;

c) That the letter be sent to The Honourable Kathleen Wynne, Premier of Ontario and The Honourable Eric Hoskins, Minister of Health and Long-Term Care and copied to the Association of Municipalities of Ontario, The Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, and Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock; and,

d) That AMO distribute this letter to all municipalities in Ontario.

“CARRIED”

Director of Utility Services

Report USDIR16-010

Award of RFP P-28-16 for North End – Trent University Area Transportation and Wastewater Management Class Environmental Assessment

Move by Councillor Riel

That Council approve the recommendations outlined in Report USDIR16-010 dated October 17, 2016, of the Director of Utility Services, as follows:

a) That RFP document P-28-16 for the North End – Trent University Area Transportation and Wastewater Management Class Environmental Assessment be awarded to AECOM, 300 Water Street, Whitby, Ontario, L1N 9J2 at a total cost of $1,100,000 plus HST of $143,000 for a total of $1,124,300; and

b) That a contingency fund of $150,000 be authorized to the consulting assignment and the Director of Utility Services be authorized to adjust the purchase order value to an upset limit of $1,274,000, if required.

“CARRIED”

Director of Utility Services

Report USTR16-012

Mark Street / Robinson Street Traffic Operational Review

Moved by Councillor Vassiliadis

That Council approve the recommendations outlined in Report USTR16-012 dated October 17, 2016, of the Director of Utility Services, as follows:

a) That a Pedestrian Crossover Type B – Intersection crossing complete with rectangular rapid flashing beacons be implemented on Mark Street at Robinson Street;

b) That a 40 km/h speed limit be implemented on Mark Street between Hunter Street and Sophia Street;

c) That the existing “No Stopping” parking restriction on the west side of Mark Street, south of Robinson Street, be extended 23 m further south; and

d) That intersection warning signs be implemented on Mark Street in advance of the Mark Street / Robinson Street intersection.

“CARRIED”

Director of Corporate Services

Report CPFS16-034

Ontario Community Infrastructure Fund Formula-Based Component Contribution Agreement (2017-2019)

Moved by Councillor Parnell

That Council approve the recommendation outlined in Report CPFS16-034 dated October 17, 2016, of the Director of Corporate Services, as follows:

That a by-law be passed authorizing the Mayor and Clerk to sign the Ontario Community Infrastructure Fund Formula-Based Component contribution agreement (2017-2019) between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and The Corporation of the City of Peterborough.