|
|
Committee of the Whole Minutes
City of Peterborough
May 2, 2016
|
Minutes of the Committee of the Whole Meeting held on May
2, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section
239(2)(b) Personal matters about an identifiable individual, including
municipal or local board employee.
“CARRIED”
Committee
moved out of Closed Session at 6:38 p.m.
Committee
reconvened in Open Session at 6:42 p.m. in the Council Chambers.
Confirmation of Minutes – April 11 and 18, 2016
Moved
by Councillor Pappas
That
the minutes of the meetings
of Committee of the Whole held on April 11 and April 18, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Pappas declared an interest in Item 7, Report CSD16-016 – Community Projects
Grants, as his spouse is the treasurer for the Peterborough Boy Scouts.
Mayor
Bennett declared an interest in Item 8, Report USPW16-011 – Award for Proposal
P-12-16 for the Supply and Delivery of Five Trucks with Front Plows and Winds,
as he owns business involved in the repair of truck engines.
Councillor
Clarke declared an interest in Item 6, Report CSD16-015 – Community Investment
Grants 2016, as he sits on the Board for St. John’s Ambulance.
Councillor
Therrien declared an interest in Items 6, Report CSD16-015 – Community
Investment Grants 2016, and Item 7, Report CSD16-016 – Community Projects
Grants as she is employed by an agency receiving funding and her partner sits
as a Board member for an agency that is receiving funding.
Councillor
McWilliams declared an interest in Item 6, Report CSD16-016 – Community
Projects Grants as he is the Board Chair for Camp Kawartha, and Item 9
(recommendation c), as he is a member of the Peterborough Police Service Board
and the Board is under investigation by the Ontario Civilian Police Commission.
Councilllor
Haacke declared an interest in Item 9 (recommendation c), as he is a member of
the Peterborough Police Service Board and the Board is under investigation by
the Ontario Civilian Police Commission.
Consent Agenda
No
items were approved as part of the Consent Agenda.
President &
CEO, Peterborough Economic Development
Board Chair, Peterborough Economic Development
Report PED16-002
PED 2016 First Quarter Report
Rhonda
Kennan, President & CEO and Peter Gaffney, Board Chair, Peterborough
Economic Development, made a presentation.
Moved
by Councillor Parnell
That Council approve the recommendation
outlined in Report PED16-002 of the President & CEO and Board Chair of
Peterborough Economic Development, as follows:
That Report PED16-002, and supporting
presentation, providing the Peterborough Economic Development 2016 First
Quarter Report be received.
“CARRIED”
Director of Community Services
Report CSRS16-003
Vision 2025 Consultant Presentation
Robert
Lockhart, RETHINK Group, made a presentation on the Vision 2025 project.
Moved
by Councillor Riel
That
Council approve the recommendation outlined in Report CSRS16-003 dated May 2,
2016, of the Director of Community Services, as follows:
That
a presentation by Mr. Robert Lockhart, from RETHINK Group, be received as an
update on the Vision 2025 project – A 10-year Strategic Plan for Recreation,
Parks, Arenas, and Culture.
“CARRIED”
Director
of Utility Services
Report USEC16-012
Canada Flags on George Street and Hunter Street East
Moved
by Councillor Riel
That Council approve the recommendations
outlined in Report USEC16-012 dated May 2, 2016, of the Director of Utility
Services, as follows:
a)
That
staff be requested to make best efforts to install Canada flags on George
Street from King Street to Brock Street and on Hunter Street East from Rogers
Street to Burnham Street for the period June 15, 2016 to July 15, 2016; and
b)
That
for subsequent years, Canada Flags to be installed on George Street from
Sherbrooke Street to McDonnel Street and on Hunter Street East from Rogers
Street to Burnham Street for the period June 15 to July 15.
“LOST”
Moved
by Councillor Pappas
That
Canadian flags be installed, at staff’s discretion on up to 45 poles in 2016;
and
That
staff provide a report on the cost to install City of Peterborough flags in future
years.
“CARRIED”
Director
of Community Services
Report CSD16-015
Community Investment Grants 2016
Due
to their previously declared interests, Councillors Clarke, Therrien and
McWilliams did not debate or vote on the matter.
Moved
by Councillor Riel
That
Members of the Committee of the Whole approve the recommendations outlined in
Report CSD16-015, dated May 2, 2016, of the Director of Community Services, as
follows:
a) That a transfer
of $2,000 from the Community Project Grant budget be allocated to Investment
Grants.
b) That the 2016
Community Investment Grants in the total amount of $212,000 be allocated to
various local charitable and Not For Profit organizations (NFP’s) as set out in
the attached Appendix A.
c) That approved
organizations be authorized and required to use the City Coat of Arms to
acknowledge City support on promotional material such as flyers, brochures and
posters throughout 2016.
d) That, effective
2017, community-based organizations that receive significant direct and
indirect City contributions towards major capital projects, be deemed eligible
to apply for either Project Grants or Investment Grants in accordance with
eligibility criteria.
“CARRIED”
Director
of Community Services
Report CSD16-016
Community Project Grants 2016
Due
to their previously declared interests, Councillors Therrien and Pappas did not
debate or vote on the matter.
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report CSD16-016, dated May 2,
2016, of the Director of Community Services, as follows:
a) That the 2016
Community Project Grants in the total amount of $19,000 be allocated to various
local charitable and Not For Profit organizations (NFP’s) as set out in the
attached Appendix A;
b) That approved organizations
be authorized to use the City Coat of Arms to acknowledge City support on
promotional material such as flyers, brochures and posters throughout 2016.
“CARRIED”
Director of Utility Services
Report USPW16-011
Award of Proposal P-12-16 for the Supply and Delivery of
Five Trucks with Front Plows and Wings
The
Mayor, due to his previously declared interest, did not debate or vote on the
matter.
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USPW16-011 dated May 2, 2016 of the Director
of Utility Services as follows:
That Proposal RFP P-12-16 for the
Supply and Delivery of Five 60,000 GVW Cab and Chassis Trucks with Front Plows
and Wings and “U” Body Combination Units be issued to Viking Cives Ltd., 1
Norfolk Drive, Mount Forest, ON, N0G 2L0, at a cost of $1,039,440.00 plus
$135,127.20 HST for a total cost of $1,174,567.20 with an option, at the City’s
sole discretion, to enter into negotiations with Viking Cives Ltd. for an
additional 15 units over the next five years.
“CARRIED”
Director
of Corporate Services
Report CPFS16-012
December 31, 2015 Financial Update Report (Unaudited)
The
Chair, due to the previously declared interests of Councillors McWilliams and
Haacke, separated recommendation 9 c) for debate and vote. Councillors
McWilliams and Haacke, due to their previously declared interests, did not
debate or vote on recommendation 9 c).
Moved
by Mayor Bennett
c)
That
100% of the balance of the 2015 Police Services surplus in the amount of $251,971 be returned to the City.
Upon Recommendation c), the motion
carried.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CPFS16-012 dated May 2, 2016, of the
Director of Corporate Services, as follows:
a)
That
the December 31, 2015 Quarterly Financial Report (unaudited) attached as
Appendix A to Report CPFS16-012, dated May 2, 2016, be received.
b) That
Capital Levy approved in previous years’ capital budgets for various projects,
that is no longer needed, in the amount of $537,088 and shown on Chart 3 in the
report CPFS16-012, be transferred to the Capital Levy Reserve.
d)
That
an amount of $63,180, representing excess funds budgeted for the occupancy
costs for the Peterborough County City Health Unit (PCCHU) at 185 King Street,
be transferred to the PCCHU Reserve to provide an available source of municipal
funds for future funding opportunities as required.
e)
That
an additional contribution, in the amount of $224,100, be provided to the
Peterborough Public Library Board to partially fund the pay equity obligation
to CUPE Local 1833.
f)
That
the application, as approved by Council in recommendation c) of Report
CPFS15-058 September Financial Update Report dated November 30, 2015, be
amended and submitted to Canada Cultural Spaces Fund, Department of Canadian
Heritage, requesting $375,000 of financial support for the proposed Museum 2016
Exterior Cladding and Window Project.
Upon the remainder of the
recommendations, less recommendation c), the recommendations carried.
Other Business
Councillor
Pappas asked staff to consider partnering opportunities for the 2017 Invictus
Games in Toronto.
Moved
by Councillor Haacke
That
the Utility Services Department be requested to report on a program to
prioritize and fund the rehabilitation of streets that the Roads Need Study
refers to as ‘serious’ and/or ‘failed’.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair