|
|
Committee of the Whole Minutes
City of Peterborough
June 20, 2016
|
Minutes of the Committee of the Whole Meeting held on June
20, 2016, in the Doris Room, City Hall.
The
meeting of Committee of the Whole was called to order at 6:15 p.m. in the Carnegie
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Councillor
Clarke, due to a declared interest, left the meeting at 6:16 p.m.
Committee
moved out of Closed Session from the Carnegie Room at 6:32 p.m.
Committee
reconvened in Open Session in the Council Chambers at 6:40 p.m.
Confirmation of Minutes – May 30 and June 6, 2016
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on May 30 and June 6, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
The
Mayor declared an interest with Report CSACH16-004 - Heritage Conservation
District Plan Adoption, as he owns a company
that owns a property within the proposed Heritage Conservation District.
Consent Agenda
Moved
by Councillor Pappas
That
items 10, 11, 14 and 15 be approved as part of the consent agenda.
“CARRIED”
Director
of Planning and Development Services
Report PLHD16-006
Ontario Aboriginal Housing Services Corporation - Sale of
489 Park Street North, Peterborough
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report PLHD16-006 dated June 20, 2016, of the Director
of Planning and Development Services, as follows:
That pursuant to the City’s authority
as Service Manager, the City supports the sale of 489 Park Street North which
is owned by Ontario Aboriginal Housing Services Corporation, and that staff
requests Ministerial Consent from the Minister of Housing.
“CARRIED”
Chief
Administrative Officer
Report CAO16-007A
Shaping Our City for the Future Strategic Framework
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CAO16-007A dated June 20, 2016, of the Chief
Administrative Officer, as follows:
a)
That
the “Shaping Our City for the Future Strategic Framework”, as set out in
Appendix A, be adopted as the City of Peterborough strategic priorities for the
remainder of this term of Council.
b)
That
the Shaping Our City for the Future Strategic Framework be reviewed in the
first year of the next Council term.
c)
That
a new capital project in the amount of $75,000 be created and a RFP be issued
to hire a consultant to develop a strong brand for the City with funds to be
transferred from the 2016 Website Refresh Project.
“CARRIED”
Director
of Corporate Services
Report CPFS16-016
Quarterly Financial Report (Unaudited) As of March 31,
2016
Moved
by Councillor Pappas
That Council approve the recommendations
outlined in Report CPFS16-016 dated June 20, 2016, of the Director of Corporate
Services, as follows:
a)
That the March 31, 2016 Quarterly
Financial Report (unaudited) attached as Appendix A to Report CPFS16-016, dated
June 20, 2016, be received.
b)
That, as a matter of housekeeping,
$350,000 of the Central Area Master Plan Implementation (CAMP No. 5) be
transferred to the Charlotte Street Renewal and Louis Street Urban Park budget.
c)
That the surplus balance of approximately
$75,000 from the Museum Development Project be transferred to the Museum
Renovation Reserve fund.
d) That a $90,000 capital project be established for an
Airport Strategic Development Plan and be funded by a transfer of $75,000 from
the Commercial and General Aviation Lot Preparation Capital Budget (7-5.02) and
$15,000 from the 2016 Economic Impact Study Capital Budget (7-5.05).
“CARRIED”
Director of Utility Services
Report USEC16-014
Award of P-20-16 for Consultant Services to Develop a
Corporate Asset Information Strategy
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report USEC16-014 dated June 20,
2016, of the Director of Utility Services, as follows:
That
RFP document P-20-16 for Consultant Services to Develop a Corporate Asset
Information Strategy be awarded to Associated Engineering (Ont.) Ltd., 110A
Hanover Drive, Suite 208, St. Catharines, Ontario, L2W 1A4 at a total cost of
$117,350 plus $15,255 HST for a total of $132,605.
“CARRIED”
Director
of Community Services
Report CSD16-006
Canoe Museum Update Presentation
Bill
Lockington and Richard Tucker of the Canadian Canoe Museum made a presentation.
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CSD16-006, dated June 20,
2016, of the Director of Community Services, as follows:
That
the update presentation, by Richard Tucker from the Canadian Canoe Museum
regarding the Museum’s Reinvention/Relocation project, be received for
information.
“CARRIED”
Director of Community Services
Report CSD16-021
Peterborough as Green/Sustainable Community & Economy
Moved
by Councillor Therrien
That
Council approve the recommendations outlined in Report CSD16-021 dated June 20,
2016 of the Director of Community Services, as follows:
a) That the
presentation by Jo Flatt from Evergreen on the Mid-sized City Program in
Peterborough be received;
b) That the focus
for the balance of the pilot project to “strategically position Peterborough as
a green/sustainable community and economy” be endorsed.
“CARRIED”
Chief Administrative Officer
Report CAO16-008
Peterborough Distribution Inc. (PDI) Divestment Update
and Public Meeting and Constituent Input
Moved
by Mayor Bennett
Councillor
Pappas asked that the recommendations be separated for vote.
That Council approve the
recommendations outlined in Report CAO16-008, dated June 20, 2016, of the Chief
Administrative Officer, as follows:
a)
That
Report CAO16-008 providing an update on potential Peterborough Distribution
Inc. (PDI) divestment, information received at the March 3, 2016 public meeting
and general constituent input be received for information;
Upon recommendation a), the motion
carried.
b) That
staff be authorized to engage the firm of Navigant Consulting Inc. and external
legal counsel Miller Thomson to provide insight on the current and projected
future climate of local electricity distribution companies.
Upon recommendation b), the motion
carried.
The motion of Mayor Bennett carried.
City Solicitor and Director of Legal Services
Report OCS16-004
Comprehensive Animal By-law
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report OCS16-004 dated
June
20, 2016 of the City Solicitor and Director of Legal Services, as follows:
Councillor
Clarke asked that Recommendations a), f) and g) be separated for vote.
f) That no more than six
chickens be allowed per property in the city; and,
That chicken owners be registered and licensed with the
City of Peterborough and Peterborough Public Health; and,
That
a by-law solely related to chickens be drafted for Council’s consideration
g) That staff report back in 5
years on any operational licencing issues related to chickens.
Upon
recommendations f) and g) the motion lost.
a)
That
the Animal By-law, as set out in Appendix “A” of Report OCS16-004, less Article
12 (Chickens), be approved;
As
recommendations f) and g) lost, the Chair noted that the proposed amendment to
recommendation a) was not longer appropriate.
a)
That
the Animal By-law, as set out in Appendix “A” of Report OCS16-004, be approved;
b) That the By-law to Appoint
Peterborough Humane Society employees as by-law enforcement officers, as set
out in Appendix “B” of Report OCS16-004, be approved;
c) That a committee be
established by Council to conduct hearings regarding Animal Control Orders,
with such terms of reference as set out in Appendix “C” of Report OCS16-004;
d) That the agreement with the Peterborough Humane
Society for the provision of animal control services be increased by $15,000 a
year, to cover the net cost, after licensing fees, for the provision of
services and regulations relating to cats;
e) That the Mayor and Clerk be
authorized to execute the amending agreement between the City and the
Peterborough Humane Society.
Upon
the remainder of the recommendations including a) as originally stated, and
less f) and g), the main motion carried.
Director
of Community Services
Report CSACH16-004
Heritage Conservation District Plan Adoption
Due
to the Mayor’s previously declared interest, he did not discuss or vote on the
matter.
Moved
by Councillor Therrien
That
Council approve the recommendations outlined in Report CSACH16-004 dated June
20, 2016 of the Director of Community Services as follows:
a)
That
the recommendation of the Peterborough Architectural Conservation Advisory
Committee (PACAC) to adopt the Heritage Conservation District Plan for the
Avenues and Neighbourhood under Part V, Section 41.1(6) of the Ontario Heritage
Act (R.S.O. 1990, c.O.18), be approved, and;
b)
That
a Preservation Incentive Program be established towards work associated
with preserving property to recognized conservation standards as
follows:
- to
owners of property within the Avenues and Neighbourhood Heritage
Conservation District;
- in
the amount of matching grants up to $5,000 per property once in
each five year period;
- with
a total budget for the program for 2017 of $50,000.
“CARRIED”
Director
of Planning and Development Services
Report PLHD16-005
Peterborough’s 10-year Housing and Homelessness Plan:
Progress Report 2015
Councillor
Therrien left the meeting at 8:41 p.m.
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report PLHD16-005 dated June 20, 2016, of the
Director of Planning and Development Services, as follows:
That Appendix A, being the 10-year
Housing and Homelessness Plan Progress Report 2015, be received.
“CARRIED”
Director
of Planning and Development Services
Report PLHD16-004
Municipal Incentives for Affordable Rental Housing, 217
Murray Street Peterborough (Brock Street Mission)
Councillor
Therrien returned to the meeting at 8:45 p.m.
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLHD16-004 dated June
20, 2016, of the Director of Planning and Development Services, as follows:
a)
That
the Central Area and Affordable Housing Community Improvement Plan (CIP)
applications be approved for the proposed Brock Mission project that includes
thirty (30) shelter beds and fifteen (15) units of affordable rental housing at
217 Murray Street in accordance with Report PLHD16-004;
b)
That
a By-law be adopted authorizing City Council to designate the property at 217
Murray Street as a Municipal Housing Facility (MHF) in accordance with By-law
Number 12-094 in accordance with Report PLHD16-004;
c)
That
the project be approved for $1,500,000 in capital funding for fifteen (15)
single room occupancy affordable rental units using the Investment in
Affordable Housing 2014 Extension program funding, which was originally
conditionally approved in 2015 through Report PLHD15-002;
d)
That
staff be authorized to increase the IAH Funding from $1,500,000 ($100,000 per
unit) to a maximum of $2,250,000 ($150,000 per unit), as permitted by the
Investment in Affordable Housing 2014 Extension Program Provincial Guidelines,
if necessary, should costs of construction, site remediation, and accessibility
modifications exceed current estimates;
e)
That
staff be authorized to negotiate the specific terms and conditions of legal
agreements with Brock Mission, within the parameters set out in
Report PLHD16-004; and
f)
That
a By-law be passed to authorize the Mayor and Clerk to sign agreements
and other documents to enable program incentives under the Central Area and
Affordable Housing Community Improvement Plans, provision of funding from the
Investment in Affordable Housing 2014 Extension Program and subsequent
programs, and incentives as a Municipal Housing Facility for the property at
217 Murray Street.
“CARRIED”
Director
of Corporate Service
Report CPFS16-022
Provincial Offences Act Collection and Write-Off Policy
Moved
by Councillor Riel
That Council approve the recommendation
outlined in Report CPFS16-022 dated June 20, 2016 of the Director of Corporate
Services as follows:
That
the Provincial Offences Act Collection and Write-Off Policy, as set out in
Appendix A to report CPFS16-022, be approved.
“CARRIED”
Director
of Corporate Services
Report CPFS16-018
Award of RFP P-11-16 for the Supply and Installation of a
Program Registration and Facility Booking Software System
Moved
by Councillor Haacke
That
Council approve the recommendation outlined in Report CPFS16-018 dated June 20,
2016, of the Director of Corporate Services, as follows:
That
RFP document P-11-16 for the supply and installation of a program registration
and facility booking software system, be awarded to PerfectMind Inc., #110-980
West First Street, North Vancouver, British Columbia, V7P 3N4 at a total cost
of $390,000 plus $50,700 HST for a total of $440,700.
“CARRIED”
Director of Utility Services
Report USTR16-008
Douro Street Traffic Calming Study
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report USTR16-008 dated June 20, 2016, of the
Director of Utility Services, as follows:
a)
That
the following vehicular movements be permitted: right-turns from Armour Street onto
Douro Street and left-turns from Douro Street onto Rogers Street, as a pilot
project until November 15, 2016 and that a report be brought back to Council.
Upon recommendation a), the motion
lost.
b)
That
a Pedestrian Crossover Type C – Mid-block crossing complete with rectangular
flashing beacons be implemented on Douro Street at the Rotary Trail crossing;
and
Upon
recommendation b), the motion carried.
c)
That
the City of Peterborough and Peterborough Police Services undertake a joint
educational and enforcement campaign to support the implementation of the
Pedestrian Crossover on Douro Street at the Rotary Trail crossing
Upon recommendation c), the motion carried.
Committee
at its meeting of June 20, 2016 made the following recommendation:
a)
That
staff report back on the status of traffic calming measures and any potential
operational changes to the pedestrian crossing on Douro Street.
“CARRIED”
Other Business
White Ribbon Campaign
Moved
by Councillor Riel
Whereas,
White Ribbon is the world’s largest movement of men and boys working to end
violence against women and girls, promote gender equity, healthy relationships
and a new vision of masculinity and,
Whereas,
through education, awareness-raising, outreach, technical assistance, capacity
building, partnerships and creative campaigns, White Ribbon is helping create
tools, strategies and models that challenge negative, outdated concepts of
manhood and inspire men to understand and embrace the incredible potential they
have to be a part of positive change and,
Whereas,
one of the most important things you can do to help promote gender equity,
healthy relationships, positive ideals of masculinity, and help end
gender-based violence is to speak out against it,
Therefore
be it resolved, that the Council of the City of Peterborough supports the White
Ribbon Campaign and that City Clerk provide notice of the passing of this
resolution to the White Ribbon Organization.
“CARRIED”
Councillor
Therrien advised that June 21, 2016 is National Aboriginal Day.
Councillor
McWilliams noted that on Saturday, June 18, 2016 the 2nd annual Peterborough
Dog Fest was held at the Rotary Dog Park.
Councillor
Vassiliadis advised that the official opening of renovated transit terminal
will be held on June 21, 2016.
Councillor
Pappas noted that the City’s newest ball park, located at Trent University, will
be opening on June 21, 2016.
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair