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Committee of the Whole Minutes
City of Peterborough
December 4, 2017
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Minutes of the Committee of the Whole Meeting held on December
04, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss two items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Committee
adjourned closed session at 6:11 p.m.
Committee
convened in open session at 6:30 p.m.
Confirmation of Minutes –November 6, 2017
Moved
by Councillor Clarke
That
the minutes of the meeting
of Committee of the Whole held on November 6, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of interest.
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-028
Acquisition of Property at 257 Maniece Avenue
Moved
by Councillor Riel
That
Council approve the recommendation outlined in Report OCSRE17-028 dated
December 4, 2017, of the City
Solicitor and Director of Legal Services as follows:
That
a by-law be passed to authorize the acquisition of 257 Maniece Avenue,
described as Part of Block W, Plan 1A, being Parts 1, 2, 3 and 4 on 45R-2044,
Peterborough, as a gift from Arthur George Bidgood and as shown on Appendix A.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-029
Acquisition of Properties at 4 and 6 Victoria Avenue
Moved
by Councillor Haacke
That
Council approve the recommendations outlined in Report OCSRE17-029 dated
December 4, 2017, of the City
Solicitor and Director of Legal Services as follows:
a) That a by-law be
passed to authorize the acquisition of 4 Victoria Avenue, in the City of
Peterborough for $94,000 plus HST, and land transfer tax of $665;
b) That a by-law be
passed to authorize the acquisition of 6 Victoria Avenue, in the City of Peterborough
for $97,500 plus HST, and land transfer tax of $700.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 7, 10, 15 and 17 be approved as part of the consent agenda.
“CARRIED”
Director of Community
Services
Report
CSACH17-009
Designation
of Heritage Properties
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CSACH17-009 dated
December 4, 2017, of the Director of Community Services, as follows:
a) That the
recommendation of the Peterborough Architectural Conservation Advisory
Committee (PACAC) to designate the property at 503 Homewood Avenue as heritage
properties under Part IV, Section 29 of the Ontario Heritage Act (R.S.O. 1990,
c.O.18) being of “cultural heritage value or interest” be approved; and
b) That Council’s
intention to designate be advertised in a newspaper having general circulation
in the municipality as per the Ontario Heritage Act R.S.O. 1990, c.O.18, s.31
(3); and
c) That the owners
of the property to be designated, and the Ontario Heritage Trust, be served
with a Notice of Intention to Designate as per the Ontario Heritage Act R.S.O.
1990, c.O.18, s.29 (3).
“CARRIED”
Director of Utility
Services
Report
USPW17-010
Award
of RFP P-31-17 for the Supply and Delivery of Two 11’, Four Wheel Drive Diesel
Commercial Mowers
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USPW17-010 dated December 4, 2017 of the
Director of Utility Services, as follows:
That
pending approval of the 2018 Capital Budget Reference 5-8.03 “Vehicle and
Equipment Replacement and Enhancement” RFP P-31-17 for the Supply and Delivery
of Two 11’ Four Wheel Drive Diesel Commercial Mowers be awarded to Turf Care
Products Canada Limited, 200 Pony Drive, Newmarket, ON, L3Y 7B6 at a cost of
$123,600 plus $16,068 HST for a total cost of $139,668 with an option, at the
City’s sole discretion, to enter into negotiations with Turf Care Products
Canada Limited for an additional two units over the next five years.
“CARRIED”
Director
of Corporate Services
Report
CPFS17-069
Appointment
of Tax Collector
Moved
by Councillor Clarke
That
Council approve the appointment of Kimberley McPhail as Tax Collector for the
City of Peterborough and that the By-Law attached as Appendix A of Report
CPFS17-069, be adopted.
“CARRIED”
Director of Corporate
Services
Report
CPFS17-068
September
30, 2017 Financial Update Report (Unaudited) With Year End Projections for
December 31, 2017
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report CPFS17-068 dated December 4, 2017, of the
Director of Corporate Services, as follows:
a)
That
the September 30, 2017 Financial Update Report of the Operating Budget and
Capital Works in Progress be received.
b)
That
any unused Arts Culture and Heritage Administration budgets, at the end of 2017
and future years, be transferred to the Public Art Maintenance Reserve, subject
to the overall year-end position, and that if actual costs exceed the 2017 or
future years budgets, funds may be drawn from the Public Art Maintenance
Reserve.
c)
That
a new reserve be created for Indoor Digital Signage Maintenance to fund any
hardware failures during the 10 year agreement with Moving Media.
d)
That
a by-law be passed authorizing the Mayor and Clerk to sign the National
Disaster Mitigation Program transfer payment agreement and amendments between
Her Majesty the Queen in Right of Ontario as represented by the Minister of
Municipal Affairs and the City of Peterborough pertaining to the Curtis Creek Flood
Reduction – Armour Road Culvert Replacement project.
e) That a by-law be
passed authorizing the Mayor and Clerk to sign the National Disaster Mitigation
Program transfer payment agreement and amendments between Her Majesty the Queen
in Right of Ontario as represented by the Minister of Municipal Affairs and the
City of Peterborough pertaining to the Curtis Creek Flood Reduction – Caddy
Street Culvert Replacement project.
“CARRIED”
City
Clerk
Report
CPCLK17-021
Greater
Peterborough Innovation Cluster Update
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report CPCLK17-021
dated
December 4, 2017, of the City Clerk, as follows:
That the
presentation from the Greater Peterborough Innovation Cluster be received for
information.
“CARRIED”
City Clerk
Report
CPCLK17-023
Changes
to Governance Model and 2018 Meeting Schedule
Moved
by Councillor Haacke
That Council approve the
recommendations outlined in Report CPCLK17-023 dated December 4, 2017, of the
City Clerk, as follows:
a)
That the
presentation outlining the proposed changes to the governance model and Council
meeting schedule be received for information.
b)
That the
governance model for the City of Peterborough be amended as outlined in Report
CPCLK17-023, combining Planning Committee and Committee of the Whole into one
committee called General Committee;
c)
That a
By-law be adopted, to amend the Procedure By-law as outlined in Appendix A
attached to Report CPCLK17-023, which highlights the proposed changes to the
Procedure By-law; and,
d)
That the
2018 meeting schedule, attached as Appendix B to Report CPCLK17-023, be
approved.
e)
That
Article 16.10.3.b be amended as follows;
That unregistered delegations be
permitted 4 minutes to speak and that the total amount of time for unregistered
delegations be limited to 20 minutes, with the option to extend the time limit
to 32 minutes by simple majority vote.
“CARRIED”
City Clerk
Report CPCLK17-024
Terms of Reference for Proposed Planning Advisory
Committee (PAC)
Moved
by Mayor Bennett
That Council approve the
recommendation outlined in Report CPCLK17-024 dated December 4, 2017, of
the City Clerk, as follows:
That the
proposed Terms of Reference for a Planning Advisory Committee, as set out in
Appendix A, be approved.
“CARRIED”
Director of Community Services
Report CSRS17-009
Peterborough Canoe & Kayak Club Programming in
Johnson Park
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report CSRS17-009 dated
December 4, 2017, of the Director of Community Services, as follows:
a) That Johnson
Park be approved as the site to accommodate the Peterborough Canoe and Kayak
Club’s instructional canoe and kayak programming;
b) That a by-law be
enacted authorizing the Mayor and Clerk to sign an initial five-year license
agreement with the Peterborough Canoe and Kayak Club, for its use of Johnson
Park for canoe and kayak instructional programming purposes; and
c) That a monthly
occupancy fee of $1,000 be included in the license agreement for the 2018 operating
season, with a 2% annual increase in subsequent years.
“CARRIED”
Director of Community Services
Report CSAD17-003
Award of RFP P-16-17 for Consultant Services to Undertake
a Feasibility Study for a Major Sport and Event Centre in Peterborough, Ontario
Moved
by Councillor McWilliams
That
Council approve the recommendation outlined in Report CSAD17-003 dated December
4, 2017, of the Director of Community Services, as follows:
That
RFP P-16-17 for Consultant Services to Undertake a Feasibility Study for a
Major Sport and Event Centre in Peterborough, Ontario be awarded to Sierra
Planning and Management, 206 Laird Drive, Suite 200, Toronto, Ontario, M4G 3W4
at a cost of $139,675.00 plus $18,157.75 for a total cost of $157,832.75.
“CARRIED”
Director of Utility
Services
Report
USDIR17-014
Neal
Drive Odour Study
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report USDIR17-014 dated December 4, 2017 of the
Director of Utility Services as follows:
a)
That
the results of the Odour Study on Neal Drive as detailed in Report USDIR17-014
be accepted;
b)
That
staff be requested to initiate the detailed design, any necessary approval
applications and construction of a Carbon Absorption Unit to resolve the odour
problems presently being encountered on Neal Drive;
c)
That
the preferred site for a Carbon Absorption Unit at 400 Plastics Drive be
approved;
d)
That
funding for the work detailed in Recommendation B come from funds already
allocated in the draft 2018 County/City Waste Management Facility budget;
e)
That
AECOM be assigned the detailed design work including the submission of any
required approval applications; and
f)
That
staff report back to both Council and the Waste Management Committee on the
progress of this work and any future requirement for additional funds.
“CARRIED”
Director of Utility
Services
Report
USDIR17-012
Undergrounding
of Electrical Distribution System on Bethune Street - Update Report
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report USDIR17-012 dated December 4, 2017 of the
Director of Utility Services as follows:
That
the matter of undergrounding the existing overhead wires on Bethune Street from
Dublin Street to Townsend Street not be pursued further.
“CARRIED”
Director of Utility
Services
Report
USTR17-017B
Public
Consultation Results and Recommendations to Install Sidewalks on Foxmeadow
Road, Easthill Drive and Meadowview Road
Moved
by Councillor Baldwin
a)
That Report
USTR17-017B be received.
b)
That staff
report to Council on all of the priority 1 and 2 sidewalk locations needing
construction and the approximate costs of installation;
c)
That staff
consult with the neighbours on Foxmeadow Road, Meadowview Road and Easthill
Drive what traffic calming measures they will recommend prior to sidewalk
installation and that the cost to install sidewalks for each areas be provided
to staff with a focus on Foxmeadow Road; and,
d)
That staff
delineate the parking control measures, including traffic counts, they will
implement prior to installing sidewalks.
“CARRIED”
Director of Utility Services
Report USTR17-019
Request for a Crossing Guard at King George Public School
Moved
by Councillor Baldwin
That Council approve the
recommendation outlined in Report USTR17-019 dated December 4, 2017, of the
Director of Utility Services, as follows:
That
a crossing guard be implemented at the intersection of Hunter Street East and
Armour Road for the A.M. school admission time.
“CARRIED”
Director of Corporate
Services
Report
CPPS17-040
Contractor
Single Source for the Market Hall Exterior Facade Repairs
Moved
by Councillor McWilliams
That Council approve the
recommendation outlined in Report CPPS17-040, dated December 4, 2017 of the
Director of Corporate Services as follows:
That Roof Tile Management, 360
Gibraltar Drive, Mississauga, Ontario, L5T 2P5, be single sourced for the
Market Hall Exterior Facade Repairs up to a maximum value of $316,500 plus HST
of $41,145 for a total of $357,645.
“CARRIED”
Director of Corporate Services
Report
CPFS17-072
Insurance
Program for 2018
Moved
by Councillor McWilliams
That
Council approve the recommendation outlined in Report CPFS17-072, dated
December 4, 2017, of the Director of Corporate Services as follows:
That
the Municipal Insurance Program, as recommended by the City’s Insurance Broker,
BFL CANADA
Risk and Insurance Services Inc., 181 University Avenue, Suite 1605, Toronto,
Ontario, M5H 3M7,
for a one year term from January 1, 2018 to December 31, 2018, be approved at
an estimated cost of $1,065,802.00 plus PST of $64,187.36 for a total of
$1,129,989.36.
“CARRIED”
Other Business
Request
by Canadian Union of Postal Workers to Appear Before Council
Moved
by Councillor Riel
That
the request by the Canadian Union of Postal Workers to have their President
appear before Council on December 11, 2017, as a delegation, to speak on the
future of Canada Post and the new initiatives, be approved.
“CARRIED”
Casino
Jobs Transferring to the Peterborough Casino
Moved
by Councillor Riel
That
a union representative from SEIU Local 2, representing Food and Beverage and
Security staff, be permitted to attend Council as a delegate on Dec 11, 2017.
The
Chair ruled the motion out of order.
Councillor
Riel challenged the Chair.
A
vote was taken and the ruling of the Chair was upheld.
Update
on Transportation Master Plan
Moved
by Councillor Pappas
That
staff provide a status update on the Transportation Master Plan by the second
quarter of 2018.
“CARRIED”
Motion
Regarding Minister’s Expert Panel Report on Public Health
Moved
by Councillor Baldwin
That
Council endorse AMO’s position to not support the recommendations identified in
the Minister’s Expert Panel Report on Public Health and,
That
the City of Peterborough request the Minister review the criticisms of AMO and
the Ontario Public Health Organization and thoroughly addresses them before
implementing any recommendations and,
That
staff share this motion with MPP Leal, Minister of Health and Long Term Care,
Dr. Eric Hoskins, Premier Kathleen Wynne, Opposition Leaders Patrick Brown and
Andrea Horwath, AMO, the Ontario Public Health Organization and Peterborough
Public Health.
“CARRIED”
Adjournment
Moved
by Councillor Pappas
That
this meeting of Committee of the Whole adjourn at 9:22 p.m.
"CARRIED"
John
Kennedy
City
Clerk
Councillor
Beamer
Chair