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Committee of the Whole Minutes
City of Peterborough
January 25, 2016
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Minutes of the Committee of the Whole Meeting held on January
25, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss three items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Committee
moved out of Closed Session at 6:12 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes – November 30, 2015, December 7,
2015 and January 11, 2016
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on November 30, 2015, December 7, 2015 and
January 11, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Mayor
Bennett declared an interest in agenda item 13 (Report USTR16-002
Fleming
College Universal Transit Pass Implementation Details) as he is part-owner of a
transportation company.
Councillors
Vassiliadis and Pappas declared interests in agenda item 14 (Report CPCLK16-001
- Peterborough Downtown Business Improvement Area (PDBIA) Sidewalk Sales), as
they are members of the DBIA and participating in the event mentioned in the
report.
Report of Closed Session
Director of Planning and Development Services
Report PLPD16-001
Partial Purchase of Property at 1828 Ashburnham Drive
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report PLPD16-001 dated
January 25, 2016, of the Director of Planning and Development Services as
follows:
That
a by-law be passed to authorize the partial purchase of the property at 1828
Ashburnham Drive, described as Part 1, 2 and 3 on registered plan 45R-15938,
for $120,000.00 plus land transfer tax of $925.00.
“CARRIED”
Report of Closed Session
Director of Planning and Development Services
Report PLPD16-002
Partial Purchase of Property at 1844 Ashburnham Drive
Moved
by Councillor Haacke
That
Council approve the recommendations outlined in Report PLPD16-002 dated
January 25, 2016, of the Director of Planning and Development Services as
follows:
a)
That
a by-law be passed to authorize the partial purchase of the property at 1844
Ashburnham Drive, (As described in Appendix “A”) described as Part Lot 29,
North of Downer Street, PL 1A Peterborough, being designated as part 1 on
reference plan 45R- 15847 for $115,000.00 plus land transfer tax of $875.00.
b)
That
a by-law be passed to authorize the sale of approximately 685 sq meters of the
property at 1874 Ashburnham Drive, (As per Appendix “A”) and described as Parts
1, 2 and 3 on Reference Plan 45R-16117 for the amount of $30,000.00.
c)
That
a by-law be passed to authorize the sale of the property at 1838 Ashburnham
Drive, (as per Appendix “B”) and described as Part 4 on Reference Plan
45R-16117, for $115,000.00.
“CARRIED”
Report of Closed Session
Director, Planning and Development Services
Report PLPD16-011
Sale of Property at 1821 Fisher Drive
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report PLPD16-011 dated January 25, 2016, of the
Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to authorize the sale of 2.4 hectares (5.94 acres) of
industrial land, known municipally as 1821 Fisher Drive (being Part 1 Plan
45R-15729), to 2499793 Ontario Inc. at a sale price of $237,600 plus land
transfer tax of $2,101.
b)
That
the by-law include an Option in favour of 2499793 Ontario Inc. to acquire the
adjoining 3 acre parcel (Part 2 Plan 45R-15729) at the price of $40,000 per
acre.
“CARRIED”
Consent Agenda
Moved
by Councillor Pappas
That
items 7 and 11 be approved as part of the Consent Agenda.
“CARRIED”
Board Chair, Peterborough Economic Development
Report PED16-001
PED 2015 Fourth Quarter Update
Moved
by Councillor Pappas
That Council approve the recommendation outlined in Report
PED16-001 of the Board Chair of Peterborough Economic Development, as follows:
That Report PED16-001 providing the Peterborough Economic
Development 2015 Fourth Quarter Report be received.
“CARRIED”
Director of Utility Services
Report USEC16-001
Contract Extension of Proposal P-33-13 for Engineering Services
to Eliminate Inflow and Infiltration Sources in the Sanitary System for 2016
and 2017
Moved
by Councillor Pappas
That Council, approve the recommendation
outlined in Report USEC16-001, dated January 25, 2016 of the Director of
Utility Services, as follows:
That
the engineering services agreement for Proposal P-33-13 for Engineering
Services to Eliminate Inflow and Infiltration Sources in the Sanitary System be
extended for 2016 and 2017 to Cole Engineering Group Ltd, 70 Valleywood Drive,
Markham, Ontario, L3R 4T5 at a cost of $640,628.28 plus $83,281.68 HST for a
total cost of $723,909.95 to cover both 2016 and 2017.
“CARRIED”
As
Item 14 was separated due to declared interests, the Chair dealt with this item
next.
City Clerk
Report CPCLK16-001
Peterborough Downtown Business Improvement Area (PDBIA)
Sidewalk Sales
Due
to their previously declared interests, Councillors Vassiliadis and Pappas did
not discuss or vote on the matter.
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report cPCLK16-001, dated January 25, 2016 of the City Clerk, as
follows:
a)
That
the merchants within the Peterborough Downtown Business Improvement Area be
granted permission to conduct a Sidewalk Sale on Saturday, June 4, 2016 from 8:00
a.m. to 5:00 p.m. during the Taste of Downtown event held on Charlotte Street
between Aylmer Street and George Street, and
b) That the
merchants within the Peterborough Downtown Business Improvement Area be granted permission to conduct a
Sidewalk Sale July 16, 2016 from 8:00 a.m. to 6:00 p.m. as part of the
annual Pulse event.
“CARRIED”
Director of Community Services
Report CSD16-004
Presentation on Agricultural Society Strategic Plan
Moved
by Councillor Pappas
That
the Rules of Order be suspended to allow Ryan Moore, Peterborough Agricultural
Society Board President, to introduce the new board members.
“CARRIED”
President
Ryan Moore introduced new board members Heather Watson, Michael Skinner and Viren
D'Souza.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CSD16-004, dated January
25, 2016, of the Director of Community Services, as follows:
a) That the
presentation by Rob Hannam, Harry Stoddart, and Bronwynne Wilton from Synthesis
Agri-Food Network be received for information.
b)
That
the extension of the deadline for submission of the final report to March 31,
2016 be endorsed.
“CARRIED”
Chief Administrative Officer
Report CAO16-001
Peterborough Economic Development Business Planning for
2016
Michael
Skinner, Board Member and Peter Gaffney, Board Chair made a presentation.
Moved
by Councillor Vassiliadis
That Council approve the recommendation
outlined in Report CAO16-001, dated January 25, 2016, of the Chief
Administrative Officer as follows:
That
the presentation by Michael Skinner, Member of the Board of the Greater
Peterborough Area Economic Development Corporation (PED), be received for
information.
“CARRIED”
Director of Corporate Services
Report CPFS16-002
Participatory Budgeting
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in report CPFS16-002, dated January 25, 2016, of the Director of
Corporate Services as follows:
a) That the
Guide Book, attached as Appendix A to Report CPFS16-002, form the ground rules
for the 2016 Participatory Budgeting Pilot Program.
b) That, in recognition of incidental costs that may be
incurred throughout the PB pilot project, each ward be allocated up to $1,000
from the 2016 General Contingency; and that a budget of $2,500 be allocated
from the 2016 General Contingency for the printing of community materials, room
rentals, and other incidental costs for a total PB Administration Budget of
$7,500.
“CARRIED”
Director of Corporate Services
Report CPFS16-001
Insurance Program for 2016
Moved
by Councillor Baldwin
That
Council approve the recommendation outlined in Report CPFS16-001, dated January
25, 2016 of the Director of Corporate Services as follows:
That
the Municipal Insurance Program, as recommended by the City’s Insurance Broker,
BFL CANADA
Risk and Insurance Services Inc, 181 University Avenue, Suite 1605, Toronto,
Ontario, M5H 3M7,
for a one year term from January 1, 2016 to December 31, 2016, be approved at
an estimated cost of $930,516 plus PST of $55,061.30 for a total of
$985,577.30.
“CARRIED”
Director, Planning and Development Services
Report PLPD16-006
Budget Transfer and Contract Amendment for the Technology
Drive Lot Clearing and Grading Tender and Associated Engineering Consulting
Fees
Councillor
Parnell left the meeting at 7:52 p.m. and returned at 7:54 p.m.
Moved
by Mayor Bennett
That
Council approve the recommendations outlined in Report PLPD16-006 dated January
25, 2016 of the Director of Planning and Development Services, as follows:
a) That Council
authorize the transfer of $75,000 from the Capital Levy Reserve to the Peterborough Industrial
Park East Capital Project to cover increased costs due to unforeseen
sub-surface conditions;
b) That the approval
granted in Report PLPD14-065 to award the Clearing and Grading of industrial
property on Technology Drive to Kawartha Capital Corp. at a cost of $367,558.50
plus HST of $47,782.61 for a total of $415,341.11 be increased to a cost not to
exceed $407,116.60 plus HST of $52,925.16 for a total of $460,041.76 for
additional topsoil removal and grading; and
c)
That
the contract for consulting services with D.M. Wills Associates as awarded
through single source approval under the Purchasing Bylaw be increased from
$23,810.00 to $40,000.00 to cover additional fees and expenses incurred to
design, provide contract administration and geotechnical oversight for the
Technology Drive lot clearing and grading project.
“CARRIED”
Director of Utility Services
Report USTR16-001
Award of RFP P-26-15 for Parking Control Services
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report USTR16-001 dated January
25, 2016 of the Director of Utility Services, as follows:
That
RFP P-26-15 for Parking Control Services be awarded to Securitas Canada, 349
George Street, Suite 206, Peterborough, Ontario, K9H 3P9 at a cost of
$646,164.48 plus $84,001.38 HST for a total of $730,165.86 per year increased
by the lower of 3% or the Average Annual Provincial Consumer Price index for
years 2 thru 5, for a period of five years starting April 1, 2016 until March
31, 2021, with the option for three one-year extensions at the sole discretion
of the City.
“CARRIED”
Director of Utility Services
Report USTR16-002
Fleming College Universal Transit Pass
Implementation Details
Due
to his previously declared interest, the Mayor did not discuss or vote on the
matter.
Moved
by Councillor Vassiliadis
That
Council approve the recommendations outlined in Report USTR16-002 dated January
25, 2016, of the Director of Utility Services, as follows:
a)
That
upon execution of an agreement between the Corporation of the City of
Peterborough and the Fleming Student Administrative Council for the
implementation of a Universal Transit Pass Agreement, the 2016 Operating Budget
for Conventional Transit Operation be adjusted as follows:
i.
The
2016 Operating Budget for Conventional Transit Operation- Wages and Benefits be
increased by $226,000 to accommodate the hiring of two new full time transit
operators effective March 1, 2016 for Phase 1 service beginning in September
2016, plus four additional full time transit operators effective August 2, 2016
for Phase 2 service beginning in January 2017;
ii.
The
2016 Operating Budget for Fleet Maintenance be increased by $26,000 to accommodate
the hiring of one new full time transit vehicle mechanic effective September 1,
2016;
iii.
The
2016 Operating Budget for Conventional Transit Operation – Fleet be increased
by $38,000 to accommodate increased fuel consumption, repairs and maintenance
costs associated with an estimated increase of 1,600 operating hours for the
Fall Semester beginning September 1, 2016;
iv.
The
2016 Operating Budget for Conventional Transit Operation – Fare Revenue be
increased by a net amount of $140,000 to reflect additional fare revenue
associated with the Phase 1 implementation of an estimated 1600 operating hours
for the Fall Semester beginning September 1, 2016; and
v.
The
additional net requirement of $150,000 for the 2016 budget year be funded from
the Provincial Gas Tax Reserve Fund.
“CARRIED”
Other Business
National Basic
Income Guarantee
Moved by Councillor Clarke
That
staff provide a report that outlines the issues related to a national Basic
Income Guarantee as referenced in the City of Kingston resolution of December
15, 2015.
“CARRIED”
Public Art
on Green Hydro Boxes
Moved by Councillor Pappas
That
staff provide a report on the use of the green utility hydro boxes, located on
residential properties, for public art or advertisement purposes.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair