Minutes of a Meeting of City Council
Held on April 27,
2015, in the Council Chambers.
Councillor
Haacke
Councillor
McWilliams
Regrets:
Confirmation of
Minutes – April 7, 2015
Moved
by Councillor Pappas, seconded by Councillor Clarke
That the minutes of the meeting of
Council held on April 7, 2015, be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
Haacke declared an Interest in Item 2 of Committee of the Whole Report No. 8, Report
CPFS15-017 - Potential Mortgage to Peterborough County City Health Unit to
purchase and renovate new Premises, as his employer is involved in the matter.
Councillor
Vassiliadis declared an Interest in Item 2 of Committee of the Whole Report No.
8, Report CPFS15-017 - Potential Mortgage to Peterborough County City Health
Unit to purchase and renovate new Premises, as he owns property in the area of the
subject lands.
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Yea
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Nay
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Councillor
Clarke
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Councillor
McWilliams
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Councillor
Pappas
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Councillor
Riel
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Councillor
Beamer
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Councillor
Baldwin
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Councillor
Therrien
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Mayor
Bennett
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By-law
15-065 Being a
By-law to authorize the execution of an Interim Agreement between The
Corporation of the City of Peterborough and The Peterborough Agricultural
Society relating to the Morrow Park Transfer Agreement
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
The
Mayor and Clerk as well as Ryan Moore, Deborah Post and Patrick Martin of the
Agricultural Society signed the agreement.
Registered Delegations:
John
MacDonald, Navigator Real Estate, made a delegation to Item 10 of Committee of
the Whole Report No. 7 (Report CSD15-004 – Arena Development Update).
Tim
Barrie, Sport Kawartha, made a delegation to Item 10 of Committee of the Whole
Report No. 7 (Report CSD15-004 – Arena Development Update).
Tony Tilly, Fleming
College, made a delegation to Item 10 of Committee of the Whole Report No. 7
(Report CSD15-004 – Arena Development Update).
Jim Devlin, The Petes, made
a delegation to Item 10 of Committee of the Whole Report No. 7 (Report
CSD15-004 – Arena Development Update).
Jeff Ayotte, Trent Swim
Club, made a delegation to Item 10 of Committee of the Whole Report No. 7
(Report CSD15-004 – Arena Development Update).
Carol
Gorman, 138 Douro Street, made a delegation to Item 1 of Planning Committee
Report No. 5 (Report PLPD15-021 – 139 Douro Street).
Gary
Larson, 680 George St. South, made a delegation to Item 10 of Committee of the
Whole Report No. 7 (Report CSD15-004 – Arena Development Update).
Julie
Davis and Deborah Bright-Brundle, Trent University, made a delegation to Item
10 of Committee of the Whole Report No. 7 (Report CSD15-004 – Arena Development
Update).
Nauni
Parkinson and Peter Ens, 134 Douro Street made a delegation to Item 1 of
Planning Committee Report No. 5 (Report PLPD15-021 – 139 Douro Street).
Moved by Councillor Clarke, seconded
by Councillor Pappas
That
the Rules of Order (Article 16.8.2) be suspended to permit delegations past the
hour of 9:00 p.m.
“CARRIED”
Dwight
Corcoran, Colautti Group, made a delegation to Item 10 of Committee of the
Whole Report No. 7 (Report CSD15-004 – Arena Development Update).
Delegations Not Registered:
Planning
Committee Report
There
were no delegations.
Committee
of the Whole Report
There
were no delegations.
There
were no delegations.
The Mayor called for a brief recess at
9:08 p.m.
Council reconvened at 9:20 p.m.
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Yea
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Nay
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Councillor
McWilliams
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Councillor
Riel
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Councillor
Clarke
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Councillor
Therrien
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Councillor
Vassiliadis
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Councillor
Baldwin
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Councillor
Beamer
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Councillor
Pappas
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Councillor
Haacke
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Mayor
Bennettt
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By-laws
That by-law 15-066 be deferred for two cycles of Council.
“CARRIED”
Moved
by Councillor McWilliams, seconded by Councillor Beamer
15-067 Being a by-law to authorize
the transfer of lands legally described as Part of Lot 11, Plan 17Q, being Part
2 on 45R-14563, in the City of Peterborough, in the County of Peterborough
15-068 Being a by-law to authorize
the acquisition of the land municipally known as 250 Water Street, in the City
of Peterborough, in the County of Peterborough
15-069 Being a By-law to authorize
the acquisition of the land municipally known as 1050 Airport Road, in the
Township of Cavan Monaghan, in the County of Peterborough
15-070 Being a by-law
to authorize the acquisition of the land municipally known as 238 Greenwood
Road, in the Township of Otonabee-South Monaghan, in the County of Peterborough
15-071 Being a by-law to authorize
the acquisition of the lands legally described as Part of Lot 5, Concession 8,
as in R618132, except Parts 3, 4, 5, 6 on 45R-12421, in the Township of Cavan
Monaghan, in the County of Peterborough and to authorize the execution of an
Obstacle Protection Easement Agreement for the lands legally described as Part
of Lot 5, Concession 8, as in R618132, except Parts 3, 4, 5, 6 on 45R-12421, in
the Township of Cavan Monaghan, in the County of Peterborough
15-072 Being a by-law to authorize
the Administrative Staff Committee to: (i) purchase easements from property
owners; or (ii) purchase and
re-sell, properties on Greenwood Road, in the Township of Otonabee-South
Monaghan, in the County of Peterborough, subject to retaining Obstacle
Protection Easements
15-073 Being a By-law to authorize
the execution of an Amendment and Extension Agreement between The Corporation
of the City of Peterborough and Loomex Property Management for management and
operations of the Peterborough Airport
15-074 Being a By-law to authorize
the acquisition of an approximately 0.94 acre parcel of land at the rear of 971
Lansdowne Street West, in the City of Peterborough, in the County of
Peterborough
15-075 Being a by-law to regulate
the discharge of sewage and land drainage in the City of Peterborough
15-076 Being a by-law to appoint
Provincial Offences Officers
15-077 Being a
By-law to Appoint Parking Enforcement Officers at 270 and 272 Charlotte Street,
343-347 Bethune Street, 263 Simcoe Street, 171 King Street, 785 The Kingsway,
1789 Stenson Boulvard, 61 London Street, 637 The Queensway, 300 Hedonics Road,
765 The Kingsway, and 747, 749, 751, 753, 755, 759 Erskine Avenue
15-078 Being a By-law to authorize
the financing of $625,000 of the purchase price of the acquisition of 250 Water
Street, in the City of Peterborough through a loan from the Working Fund
Reserve
15-079 Being a by-law to Appoint
an Acting Chief Administrative Officer and to Repeal By-law 11-004 and Chapter
79 of the Peterborough Municipal Code
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Other Business
Moved by Councillor McWilliams, seconded
by Councillor Clarke
That the following by-law be read a
first, second and third time:
15-080 Being a By-law to confirm the proceedings of the Council at its meeting
held on April 27, 2015.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Committee
of the Whole Report No. 8
Meeting of April 27,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held April 27, 2015
The Committee of the Whole as a result of its meeting held
on April 27, 2015, recommends as follows:
1.
Chief
Administrative Officer
Report CAO15-013
Agricultural Society
/ City Interim Agreement re the Morrow Park Transfer Agreement
That Council
approve the recommendations outlined in Report CAO15-013 dated April 27, 2015
of the Chief Administrative Officer, as follows:
a)
That the Interim Agreement between the City of Peterborough and
the Peterborough Agricultural Society, appended to report CAO15-013 as Appendix
A, re the Morrow Park Transfer Agreement be approved and that the Mayor and
Clerk be authorized to execute the Interim Agreement.
b)
That the total $105,000 grant payable to the Agricultural Society
in 2015, as set out in the Interim Agreement, be charged to the 2015 General
Contingency.
2.
Director
of Corporate Services
Report
CPFS15-017
Potential Mortgage to
Peterborough County City Health Unit to purchase and renovate new Premises
That
Council approve the recommendations outlined in Report CPFS15-017, dated April
27, 2015 of the Director of Corporate Services as follows:
a)
That
the City of Peterborough commit to provide up to $3.6 million, for a maximum
term of 30 years, at an interest rate of 3.1%, as a mortgage to the
Peterborough County City Health Unit for the purchase and financing of the
leasehold improvements at their new premises at 185 King Street in the event
that funding from Infrastructure Ontario is not available, and
b)
That,
in the event that the funding from Infrastructure Ontario is not available, a
by-law be approved authorizing the Mayor and Clerk to sign a mortgage and
security agreement between the Peterborough County City Health Unit and the
City of Peterborough.
Councillor
Beamer
Chair
April
27, 2015
Planning
Committee Report No. 5
Meeting
of April 13, 2015
To The Council of the City of Peterborough, for
consideration at its meeting held April 27, 2015
The Planning
Committee, as a result of its meeting held on April 13, 2015 recommends as
follows:
1.
Manager,
Planning Division
Report PLPD15-021
139 Douro Street
That
Council approve the recommendations outlined in Report PLPD15-021 dated April
13, 2015, of the Manager, Planning Division, as follows:
a)
That
Zoning By-law 1997-123 be amended by adding Section 387, SP.357 in accordance
with Exhibit ‘D’ attached to Report PLPD15-021.
b)
That
the zoning of 139 Douro Street be amended from the PS.2 – Public Service
District to the SP.357 ‘H’ – Special Residential District in accordance with
the draft amendment attached as Exhibit ‘D’ to Report PLPD15-021.
c)
That
the ‘H’ – Holding Symbol be removed from the property subject to Site Plan
Approval being granted for the subject property.
2.
Director
of Utility Services
Report USTR15-008
Active Transportation
and Health Indicators Presentation
That
Council approve the recommendation outlined in Report USTR15-008 dated April
13, 2015, of the Director of Utility Services, as follows:
That
the presentation given by Susan Sauve, Brianna Salmon and Janet Dawson on
Active Transportation and Health Indicators be received for information.
Submitted
by,
Councillor
Parnell
Chair
April
13, 2015
Committee
of the Whole Report No. 7
Meeting of April 20,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held April 27, 2015
The Committee of the Whole as a result of its meeting held
on April 20, 2015, recommends as follows:
1.
Report
of Closed Session
Director, Planning
and Development Services
PLPD15-027
Exchange of Property
between D.J. Mac Limited
(971 Lansdowne Street
West) and City of Peterborough
That
Council approve the recommendation outlined in Report PLPD15-027 dated April
20, 2015, of the Director, Planning and Development Services, as follows:
That a by-law be passed to authorize
the exchange of approximately 0.94 acres of property owned by D.J. Mac Limited
at the rear of 971 Lansdowne Street West for Part 2, Plan 45R-14563 owned by
the City, as outlined in Report PLPD15-027, to facilitate the construction of
the Lower Byersville Creek Floodplain Storage Node.
2.
Chief
Administrative Officer
Report
CA015-009
Fire Negotiations
Update
That
Council approve the recommendation outlined in Report CAO15-009 dated April 20,
2015 of the Chief Administrative Officer as follows:
That Report CAO15-009, informing
Council that a Fire Arbitration Award dated March 20, 2015 has settled all
outstanding issues between the City and the Peterborough Professional Fire
Fighters Association (PPFFA #169), for the years 2013-2015, be received for
information.
3.
Chief
Administrative Officer
Report
CAO15-011
CAO
Recruitment Update and Temporary Appointments
That Council approve the
recommendations outlined in Report CAO15-011 dated April 20, 2015 of the Chief
Administrative Officer, as follows:
a)
That Wayne
Jackson be appointed as Acting Chief Administrative Officer effective May 1,
2015 until a new CAO has been hired.
b)
That Blair
Nelson be appointed as Acting Director of Utility Services / City Engineer
effective May 1, 2015 until such time as a permanent Director of Utility
Services / City Engineer has been hired.
4.
Director
of Corporate Services
Report
CPPS15-017
Award of RFP P-01-15
Courier Services for Internal Delivery of Mail and Supplies for the City of
Peterborough and Related Agencies
That Council approve the
recommendation outlined in Report CPPS15-017, dated April 20, 2015, of the
Director of Corporate Services as follows:
That Request for Proposals Document
P-01-15 for Courier Services for Internal Delivery of Mail and Supplies for the
City of Peterborough and Related Agencies, be awarded to Hartnett Transport
Ltd., 1378 Moore Drive, Cavan, Ontario, L0A 1C0 for the five year term of May
1, 2015 to April 30, 2020 at a total cost of $325,950 plus HST of $42,374 for a
total cost of $368,324 with the option of one five year extension subject to
satisfactory performance and price.
5.
Director
of Utility Services
Report
USWM15-006
Award of Proposal
P-06-15 for the Transportation and Processing of Landfill Recyclables from
Peterborough Waste Management Facilities
That the Council approve the recommendations as outlined
in Report USWM15-006 dated April 20, 2015, of the Director of Utility Services
as follows:
a)
That
P-06-15 for the
Transportation and Processing of Landfill Recyclables from Peterborough Waste
Management Facilities
be awarded as a two-year contract beginning May 16, 2015 until May 15, 2017
with an option to extend the contract under the same terms and conditions for
two additional one year terms, upon mutual agreement by the City and the
Contractor, to:
i.
Peterborough
Iron and Metal Inc., 40 Erskine Avenue, Peterborough, Ontario K9J 5T9 for the
transportation, processing and supply of roll-off depot bins for scrap metal at
a revenue of $180.00 per tonne, exclusive of applicable taxes, or an estimated
revenue of $58,680.00 per year.
ii.
Index
Environmental Corporation Group of Companies, 113 Warren Road, Whitby, Ontario
L1N 2C4 for the transportation, diversion and supply of roll-off depot bins for
drywall waste at a cost of $84.21 per tonne exclusive of applicable taxes, or
an estimated cost of $50,526.00 per year;
iii.
Index
Environmental Corporation Group of Companies, 113 Warren Road, Whitby, Ontario
L1N 2C4 for the transportation, processing and supply of roll-off depot bins
for construction and demolition wastes at a cost of $69.27 per tonne exclusive
of applicable taxes, or an estimated cost of $270,000.00 per year;
That staff be granted
permission to approve an additional two year extension under the same terms and
conditions for each contractor listed in a).
6.
Director,
Planning & Development Services
Report
PLPD15-022
Purchase of Part of
Lot 5, Concession 8 Township of Cavan Monaghan (Moncrief Line) and 1050 Airport
Road
That
Council approve the recommendations outlined in Report PLPD15-022 dated April
20, 2015, of the Director, Planning and Development Services, as follows:
That
a by-law be passed to authorize the acquisition of 42 acres of property legally
described as Part of Lot 5 Concession 8 in the Township of Cavan Monaghan for a
total compensation of $378,720 plus land transfer tax of $4,148 and the
purchase be comprised of an Obstacle Protection Easement valued at $100,000 for
an unlimited right to remove trees in 2015 and a further $278,720 to obtain
ownership of the property in 2016.
That a by-law be passed to authorize
the purchase of 1050 Airport Road at a purchase price of $750,000 plus land
transfer tax of $11,475 subject to a satisfactory cost sharing arrangement with
the County of Peterborough.
7.
Director,
Planning and Development Services
Report
PLPD15-023
Purchase and Resale
of 238 Greenwood Road, Township of Otonabee South Monaghan
That
Council approve the recommendations outlined in Report PLPD15-023 dated April,
20, 2015, of the Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to authorize the purchase of 238 Greenwood Road for $205,000
plus land transfer tax of $1,775.
b)
That
following the purchase any trees that conflict with the Obstacle Limitation
Surface of the Peterborough Airport be removed and that an Obstacle Protection
Easement and warning clause acknowledging the proximity of the airport be
registered on title.
c)
That
following the purchase the property be deemed surplus to the needs of the City
and immediately offered for sale.
d)
That
a by-law be passed to authorize the Administrative Staff Committee to purchase
easements or purchase and resell other cottage properties on Greenwood Road,
retaining Obstacle Protection Easements, where such acquisitions are in the
interests of the City and can be accommodated within an approved budget.
e)
That
Council be apprised of all easement purchases or property purchase and resale
activities that take place under the authority of recommendation d) through the
Administrative Staff Committee minutes.
8.
Director,
Planning and Development Services
Report
PLPD15-025
Land Exchange Between
City and Fortis Properties Corp., 150 George Street N (Holiday Inn)
That
Council approve the recommendation outlined in Report PLPD15-025 dated April
20, 2015, of the Director, Planning and Development Services, as follows:
That a by-law be passed to authorize
the exchange of property with Fortis Properties Corp as outlined in Report
PLPD15-025 to recognize a longstanding encroachment of the improved amenity
space associated with the Holiday Inn and to place the Otonabee River Trail and
associated lands within City ownership.
9.
Director
of Utility Services
Report
USEC15-006
Update on Extraneous
Flows to Sanitary Sewer System and Amendments to Backflow Prevention and
Foundation Drain Disconnection Subsidy Program
That
Council approve the recommendations outlined in Report USEC15-006 dated April
20, 2015, of the Director of Utility Services, as follows:
a)
That
the presentation from staff of the City of Peterborough and Cole Engineering
related to Extraneous Flows for Flood Reduction be received;
b)
That
bylaw 05-104 and
all previous by-laws which regulated the discharge of sewage and land drainage
in the City of Peterborough be repealed and replaced
with the updated bylaw “Discharge of Sewage and Land Drainage in the City of
Peterborough” appended to this report as Appendix A;
c)
That
bylaw 05-106 be repealed and replaced with the updated bylaw being a bylaw to
appoint provincial offences officers appended to this report as Appendix B;
d)
That
a new program called the “Flood Reduction Subsidy Program” as described in
Appendix C of this report be introduced to replace the existing “Backflow
Prevention and Foundation Drain Disconnection Subsidy Program” with funding
initially approved for the Backflow Prevention and Foundation Drain
Disconnection Subsidy Program to be reassigned to the Flood Reduction
Subsidy Program; and
e)
That
a new full time staff position to track down and shut off areas/locations of
extraneous flows into the Sanitary Sewer System be established in the Utility
Services Department as described in this report.
10.
Director
of Community Services
Report
CSD15-004
Arena Development
Update
That
Council approves the recommendations outlined in Report CSD15-004 dated April
20, 2015, of the Director of Community Services, as follows:
a) That an arena update presentation by the
Manager of Facilities and Special Projects on the new facility project be
received;
b) That the replacement facility for Northcrest
Arena be designed and constructed by the traditional design, bid, build
procurement and operated by the municipality and not as a private-public
partnership;
c) That Morrow Park not be considered as the
location of the community arena and that this site be reserved for a facility
of greater scale and significance;
d) That the locations at Fleming College North and
Fleming College South and Trent University remain as potential sites for
further investigation;
e) That the OHL Facility Study, scheduled for
2018 in the Development Charges Background Study, be moved up to 2016 and that
no further initiation of the Morrow Park Master Plan be undertaken until the
OHL Facility Study is complete and presented to Council;
f) That the building program be narrowed down to
include a twin pad arena, an elevated running track, off-ice training centre, sport
office space, administrative, multi-purpose and meeting facilities and
commercial opportunities;
g) That
a small practice ice surface (e.g., 100’ x 50’) and a goalie/shooting ice
training lane (e.g., 50’ x 25’) not be included in the building program;
h) That further investigation take place into the
viability of the competitive pool for Phase 1 development; and
i) That staff
report back at a later date with a recommended location, final facility plan
and partners for a new community arena.
11. Director
of Utility Services
Report
USTR15-006
Pedestrian Signal on
Hilliard Street between Langton Street and Oriole Drive
That
Council approve the recommendation outlined in Report USTR15-006 dated April
20, 2015, of the Director of Utility Services, as follows:
That a Pedestrian Signal be
implemented on Hilliard Street between Langton Street and Oriole Drive.
12. Director
of Utility Services
Report
USEC15-007
Budget Adjustments
and Award of Tender T-03-15 for the Reconstruction of Riverside Drive from
Monaghan Road to Cameron Street
That
Council approve the recommendations outlined in Report USEC15-007 dated April
20, 2015, of the Director of Utility Services, as follows:
a)
That
the 2015 Capital budget for the Riverside Drive Reconstruction (Item 5-6.03)
and as amended in Report CPFS15-008 be increased by $1,275,000 from $1,775,000 to
$3,050,000;
b)
That
additional funds in the amount of $719,000 for this project be financed from
the Sanitary Sewer Reserve Fund;
c)
That
additional funds in the amount of $170,000 for this project be financed from
the Flood Reduction Master Plan - Capital Levy Reserve;
d)
That
additional funds in the amount of $380,000 for this project be financed from
the City Wide Storm Water Quality Master Plan Implementation (2015 Capital
Budget Item 5-7.02); and
e)
That
RFT document T-03-15 for the Riverside Drive Reconstruction be awarded to
Accurex Inc., 150 O’Carroll Avenue, Unit 1, Peterborough, ON, K9H 4V3 at a
total cost of $2,513,764.08 plus $326,789.33 HST for a total of $2,840,553.41.
13. Director, Planning
& Development Services Department
Report
PLPD15-026
Purchase
of 250 Water Street (Downtown Harvey’s)
That
Council approve the recommendations outlined in Report PLPD15-026 dated April
20, 2015, of the Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to authorize the purchase of 250 Water Street from 2354775
Ontario Inc for a purchase price of $1,200,000, plus land transfer tax of
$20,475.
b)
That
a capital budget of $1,200,000 be established to purchase the property.
c)
That
a by-law be enacted to finance $625,000 of the purchase price of the property
through a loan from the Working Fund Reserve to be structured as follows:
i)
Term
of loan not to exceed 15 years;
ii)
Loan
permits for pre-payment of principal at any time; and
iii)
Annual
interest rate over the term of the loan will be fixed at 2.5%.
14. Director,
Planning and Development Services
Report
PLPD15-024
Three (3) Year
Extension of Airport Operations Contract with Loomex Property Management
That
Council approve the recommendations outlined in Report PLPD15-024 dated April
20, 2015, of the Director, Planning and Development Services, as follows:
a)
That
the contract with Loomex Property Management for the Management and Operations
of the Peterborough Airport be extended for an additional 3 years (December 1,
2020 to November 30, 2023) at a cost of $888,326 in the first year, $910,534 in
the second year and $933,298 in the third year, net of taxes.
b)
That
the contract with Loomex be amended to grant the Airport exclusive use of 3 bays
in the new Loomex facility for the Airport’s new Fire Crash Tender,
sand/chemical storage, and the sweeper/truck combination commencing immediately
and for the balance of the Loomex contract, including the optional extension
terms, at no cost to the Airport, save and except operating costs.
c)
That
the land lease payment associated with the space occupied/used by the Airport
be abated for the duration of the City’s occupation.
15. Correspondence
- Police Services Budget
That the April 16, 2015
correspondence from the Peterborough Police Services Board regarding the 2015
budget request be referred back to the Police Services Board and the
Director of Corporate Services to include the impact of the Cavan Monaghan
contract in the 2015 budget and,
That the revised Budget be
submitted to City staff no later than the first week of May to enable
staff to prepare a Police Budget report for a May 11, 2015 Budget
Committee meeting and Council's final approval at the May 19, 2015 Council
meeting.
Councillor
Beamer
Chair
April
20, 2015