City Council Meeting Agenda

Monday, December 12, 2022

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

Addendum - December 9, 2022

Item 13.a.10 - By-law 22-090 - Being a By-law to appoint certain Officers for City-owned property and City-owned parking facilities

---

1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Approval of Minutes

6.a

September 26, 2022

6.b

October 13, 2022

7.

Disclosure of Pecuniary Interest

8.

Registered Delegations 

In order to speak as a registered delegation at a Council meeting, individuals must register as a delegation no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

9.

Consent Items: Reports to be approved under one motion 

9.a.1, 9.a.2, 9.a.3, 

9.b.1, 9.b.2, 9.b.3, 9.b.4, 9.b.5, 9.b.6, 9.b.7, 9.b.8, 9.b.9, 9.b.10, 9.b.11

9.a

Recommendations from Finance Committee Meetings of  December 5, 2022

9.a.1

Tax Adjustments under Section 356 and Tax Appeals under Sections 357, 358 and 359 of the Municipal Act, 2001, Report CLSFS22-031

• That Council approve the recommendations outlined in report CLSFS22-031 dated December 5, 2022 of the Commissioner of Corporate and Legislative Services as follows:
  
  a)That tax reductions in the amount of $478,445.28 calculated in accordance with Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to reportCLSFS22-031 as Appendix A be received.
  
  b)That land apportionments under Section 356 of the Municipal Act, 2001 be received.

9.a.2

Homelessness Budget Recommendations, Report CSSS22-030

• That Council approve the recommendation outlined in Report CSSS22-030 dated December 5, 2022, of the Commissioner of Community Services as follows:
  
  That the report be received and the recommendations found on page five be reviewed during the Finance Committee meetings scheduled the week of January 16, 2023.

9.a.3

Presentation of the 2023 Draft Budget, Report CLSFS22-034

• That Council approve the recommendation outlined in Report CLSFS22-034 dated December 5, 2022, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the draft 2023 Budget documents presentation at the meeting held December 5, 2022, be received and the documents be reviewed in detail during the Finance Committee meetings scheduled the week of January 16, 2023.

9.b

Recommendations from General Committee Meeting of December 5, 2022

9.b.1

Report CLSOCS22-006 - By-law Amendment 

• That Council approve the recommendation outlined in Report CLSOCS22-006 dated December 5, 2022 of the City Solicitor as follows:
  
  That a by-law be passed to amend Parks and Facilities By-law 19-074 in the form of amending by-law attached as Appendix C to Report CLSOCS22-006 dated December 5, 2022 of the City Solicitor.

9.b.2

City of Peterborough Holdings Inc. - Board Succession Requirements and Requested Board Changes, Report CAO22-011

• That Council approve the recommendations outlined in Report CAO22-011 dated December 5, 2022, of the Chief Administrative Officer, as follows:
  
  a) That Ross Garland and Arlynn Dupuis be appointed to the Board of City of Peterborough Holdings Inc. for the term commencing January 1, 2023 and ending December 31, 2025; and
  
  b) That the appointments of Nancy Brown Andison and Louise Lalonde to the Board of City of Peterborough Holdings Inc. be extended for a one-year term commencing January 1, 2023 and that such term may be reduced once COPHI’s long-term Board succession plan can be attained, as advised by the COPHI Board to City Council.
  
  c) That other requests to City Council listed on page 2 of Appendix B of Report CAO22-011 related to governance and further Board planning, be deferred until a report recommending amendments to the Shareholder’s Direction be presented to City Council.

9.b.3

September 30, 2022 Quarterly Financial Update Report (Unaudited), Report CLSFS22-032

• That Council approve the recommendations outlined in Report CLSFS22-032 dated December 5, 2022, of the Commissioner of Corporate and Legislative Services, as follows:
  
  a) That the September 30, 2022 Quarterly Financial Update Report (Unaudited) attached as Appendix A to Report CLSFS22-032, dated December 5, 2022, be
  received;
  
  b) That a Debenture By-law be passed authorizing the issuance of Area Specific Development Charge supported debentures for the Central Area (Bethune Street) Flood Reduction Project.
  
  c) That Debenture By-law 21-116 be repealed, and a new Debenture By-law be passed authorizing the issuance of $6,723,800 in Development Charges – Fire
  Services supported debentures and $2,800,920 Tax-supported debentures for the Fire Station #2 Project.
  
  d) That as a matter of housekeeping, a new debenture by-law be passed authorizing the issuance of Development Charges – Roads and Related Debentures for the TMP Special Study Area A Class EA and By-law 20-083 being a by-law to debenture the former Parkway Corridor Extension (High Use Arterial Road) be
  amended per the amended budgets resulting from Recommendation (f) of IPSTR22-003 Transportation Master Plan Phase 4, dated March 14, 2022 and
  further detailed on Page 9 of Report CLSFS22-032; and
  
  e) That, as a matter of housekeeping, the Sustainability Reserve be closed and the outstanding balance of $129,285.51 and commitment of $150,000.00 be transferred to the Climate Change Action Reserve.

9.b.4

Transfer of Part of 140 Stewart Street, Report CLSRE22-001

• That General Committee approve the recommendation outlined in Report CLSRE22-001, dated December 5, 2022 of the Commissioner of Corporate and Legislative Services as follows:
  
  a) That the lands described as PT LT 10 North of Townsend Street & West of George Street PL 1 Peterborough as in A10044; Peterborough (PIN 28091-0219) (the “Subject Land”) be transferred from the City of Peterborough to General Electric Canada Property Inc. for nominal consideration; and
  
  b) That the Commissioner of Corporate and Legislative Services be authorized to execute documents to give effect to the transfer of the Subject Land on forms acceptable to the City Solicitor.

9.b.5

Peterborough Downtown Business Improvement Area Appointments, Report CLSCLK22-028

• That Council approve the recommendation outlined in Report CLSCLK22-028 dated December 5, 2022, of the City Clerk, on behalf of the Peterborough Downtown Business Improvement Area Board, as follows:

  That Jason Wilkins, Joe Reese, Laura Montague, Madeleine Hurell, Mark Million, Michael Cherney, Neil Hannam, Nigel Lister, Paul Hurley, Sacha Lai-Svirk and Tiffany Arcari be recommended for approval to the Peterborough Downtown Business Improvement Area Board of Management, for a term from December 14, 2022 to November 14, 2026.

9.b.6

Council Appointments to Committees and Boards, Report COU22-002

Amended Recommendation:

• That Council approve the recommendations outlined in report COU22-002 dated December 5, 2022, as follows:
  
  That the following appointments of members of Council to committees, portfolios, and boards and new portfolios identified in the Report, be approved for a term ending November 15, 2026, with the appointments as follow:
  
  a)Standing Committees
  Finance Committee (all members of Council)
  Andrew Beamer, Chair
  Dave Haacke, Vice-Chair
  
  General Committee (all members of Council)
  Andrew Beamer, Chair
  Matt Crowley, Vice-Chair
  
  Deputy Mayor
  Gary Baldwin, First Deputy Mayor
  Joy Lachica, Second Deputy Mayor
  
  b) Portfolios
  Lesley Parnell, Chair of Arenas, Parks, and Recreation
  Alex Bierk, Chair of Arts, Culture, and Heritage
  Don Vassiliadis, Chair of Diversity
  Don Vassiliadis, Chair of Economic Development
  Joy Lachica, Chair of Environment and Climate Change
  Andrew Beamer, Chair of Finance
  Dave Haacke, Vice-Chair of Finance
  Andrew Beamer, Chair of Fire Services
  Joy Lachica, Vice-Chair of Fire Services
  Keith Riel, Chair of Housing
  Alex Bierk, Vice-Chair of Housing
  Keith Riel, Chair of Homelessness
  Alex Bierk, Vice-Chair of Homelessness
  Kevin Duguay, Chair of Development and Construction
  Lesley Parnell, Vice-Chair of Development and Construction
  Lesley Parnell, Chair of Planning
  Keith Riel, Vice-Chair of Planning
  Dave Haacke, Chair of Public Works
  Dave Haacke, Chair of Seniors
  Matt Crowley, Chair of Social Services
  Keith Riel, Chair of Transportation
  Gary Baldwin, Chair of Waste Management
  Lesley Parnell, Chair of Youth
  
  c) Advisory Committees
  i. Age-friendly Peterborough Advisory Committee
  Dave Haacke
  
  ii. Airport Strategic Initiatives Committee
  Jeff Leal
  Don Vassiliadis
  Dave Haacke
  
  iii. Arenas, Parks, and Recreation Advisory Committee
  Lesley Parnell

  At the meeting of December 5, 2022, the motion was amended as follows:

  That the Arts and Culture Advisory Committee be amended to include one additional Council appointee 
  
  iv. Arts and Culture Advisory Committee
  Alex Bierk     
  Joy Lachica
  
  v. Citizens War Memorial Advisory Committee
  Dave Haacke
  
  vi. Citizen Appointment Selection Committee
  Jeff Leal
  Gary Baldwin
  Joy Lachica
  Kevin Duguay
  Keith Riel
  
  vii. Community Investment Grants Advisory Committee
  Keith Riel
  Alex Bierk
  
  viii. Museum and Archives Advisory Committee
  Matt Crowley
  
  ix. Peterborough Environmental Advisory Committee
  Joy Lachica
  
  x. Procedure By-law Review Committee
  Jeff Leal
  Gary Baldwin

  
  xi. Youth Commission
  Lesley Parnell
  
  d) Corporations and Legislatively Mandated Committees/Boards/Authorities
  i. Accessibility Advisory Committee
  Kevin Duguay
  
  ii. City of Peterborough Holdings Inc.
  Jeff Leal
  Andrew Beamer
  
  iii. East City/Ashburnham Business Improvement Area
  Keith Riel
  
  iv. Fairhaven Committee of Management
  Keith Riel
  Dave Haacke
  
  v. Otonabee Region Conservation Authority
  Gary Baldwin
  Don Vassiliadis
  Kevin Duguay
  
  vi. Peterborough Architectural Conservation Advisory Committee
  Alex Bierk
  
  vii. Peterborough Downtown Improvement Area
  Alex Bierk

  
  viii. Peterborough Police Services Board
  Jeff Leal
  Gary Baldwin

  
  ix. Peterborough Public Health
  Joy Lachica
  Dave Haacke
  Keith Riel

  
  x. Peterborough Public Library Board
  Gary Baldwin
  Matt Crowley

  
  xi. Peterborough Regional Liaison Committee
  Jeff Leal
  Dave Haacke
  Matt Crowley
  Keith Riel
  
  

  xii. Peterborough Utilities Commission
  Jeff Leal
  Keith Riel
  Lesley Parnell
  Don Vassiliadis
  Dave Haacke
  
  xiii. Planning Advisory Committee
  Lesley Parnell
  
  e) Liaison Committees
  i. Art Gallery of Peterborough, Board of Directors
  Alex Bierk
  
  ii. Canadian Canoe Museum
  Gary Baldwin
  
  iii. Downtown Action Committee
  Joy Lachica
  Alex Bierk
  Jeff Leal
  
  iv. Greater Peterborough Chamber of Commerce
  Don Vassiliadis
  
  v. Liaison Committee with Fleming College
  Jeff Leal
  Lesley Parnell
  Kevin Duguay
  
  vi. Liaison Committee with Trent University
  Jeff Leal
  Andrew Beamer
  Gary Baldwin
  Dave Haacke
  
  vii. Market Hall Performance Centre
  Don Vassiliadis
  
  viii. Multicultural Canada Day Committee
  Joy Lachica
  
  ix. Peterborough Agricultural Society
  Matt Crowley
  
  x. Peterborough Green Up
  Joy Lachica
  
  xi. Peterborough Physician Recruitment and Retention Committee
  Don Vassiliadis
  
  xii. Showplace Performance Centre
  Lesley Parnell

9.b.7

Amendment to Funding Agreement, Ontario Lottery and Gaming Corporations, Report CLSFS22-036

• That Council approve the recommendation in Report CLSFS22-036 dated December 5, 2022 of the Commissioner of Corporate and Legislative Services as follows:
  
  That the Mayor and Clerk be authorized to execute an agreement to amend a funding agreement dated August 14, 2018 between The Corporation of the City of Peterborough and Ontario Lottery and Gaming Corporation, substantially in the form of agreement comprising Appendix B to report CLSFS22-036 and ultimately on terms acceptable to the Commissioner of Corporate and Legislative Services and in a form acceptable to the City Solicitor.

9.b.8

Citizen Advisory Committees - Terms of Reference, Report CLSCLK22-024

Amended Recommendation:

• That Council approve the recommendation outlined in Report CLSCLK22-024, dated September 12, 2022, of the City Clerk as follows:
  
  That the By-law, attached as Appendix A to Report CLSCLK22-024, for Citizen Advisory Committees, be approved, with the following amendment: amended.

  That Schedule A3, the ACAC Committee be amended to include one additional Council appointee and one additional citizen member.

9.b.9

Transit System

• That the City Transit System return to the Hub and Spoke System effective the 1^st of February 2023.

9.b.10

Homelessness Report 

• Whereas homelessness is chronic and increasing in the City of Peterborough up to the present time, resulting in increased vulnerability to the unhoused constituents of our municipality.

  Whereas the City of Peterborough has recently issued a statement indicating that our municipality is presently applying principles of “Housing First” to support the provision of shelter to unhoused constituents at this time.

  At the meeting of December 5, 2022, the motion was amended as follows:
  
  Therefore, be it resolved that City Staff study and provide a report in the first quarter of 2023 on the unconditional shelter, housing as a human right, ‘Housing First’ model as a potential long-term solution to eradicating homelessness in Peterborough, as implemented in global municipalities such as Helsinki, in a national municipality (Medicine Hat) and in an Ontario municipality (Thunder Bay).

9.b.11

PATH Request 

• Whereas a community led group, Peterborough Action for Tiny Homes (PATH) has submitted a request to Council dated November 21, 2022 for funding in the amount of $100,000, waiver of fees, support in principle of various necessary land use planning approvals, and the expedited processing of such land use approvals; and

  Whereas the City as the Service Manager for housing and homelessness coordination and programs has the responsibility for ensuring that such an activity is integrated appropriately with other support services and can assist in achieving outcomes towards the goals of the 10 Year Housing and Homelessness Plan; and

  Whereas the City has a responsibility to ensure that such a use is located conforming to all Official Plan, Zoning Bylaw, environmental and health standards; and

  Whereas the City has a responsibility to ensure there is appropriate public consultation in choosing an appropriate location for such a use;

  Therefore, be it resolved that Council request staff to do the following:

  1.  Work with PATH and its partner organizations to review the best option for the location of such a use that best balances the issues of conformity with the City’s planning documents, impacts upon neighbouring landowners, and success for clients.  This review should include evaluation of all City owned lands;

  2.  Work with PATH and its partner organizations to develop a plan to ensure the success of the site itself and for clients.  The plan would be expected to include but not be limited to items such as supports to be provided on the site, operational controls, number of and layout of shelters, services to be provided on the site, how the site will fit within the overall Coordinated Access System and By Name Priority List managed by the City, assurances that data is collected to evaluate the success of the project, appropriate funding to be provided by the City, and expected outcomes; and 

  3.  A report be provided to Council with the above items by February, 2023.

  4.  That support services be provided on a 24/7 basis, including mental health, addictions and employment services

  5. That the city communicates and consult with our Township partners regarding supports and potential locations

  6. That staff explore opportunities for provincial and federal funding.

10.

Motions not Recommended from General Committee of December 5, 2022

10.a

ON DEMAND System

• Whereas an ON DEMAND system creates barriers to accessibility for the elderly, people living with disabilities, or people who do not have a phone.

  Whereas the operation of a 40ft bus intended for conventional regular passenger service routes, used on an ON DEMAND call-in basis is counteractive to maximizing the use of mass transit to reduce GHG emissions. 

  Whereas efficient and accessible publicly funded public transit systems are based on equitable city coverage and an expected frequency of service routes.

  Therefore, be it resolved that the Transit Liaison committee with the full complement of members, including the ATU1320 President, and based on the Terms of Reference, be convened, with a report of committee recommendations to be brought to the April cycle of Meeting for review. 

10.b

Emergency Winter Response

• Whereas a number of partners in the community, including the Peterborough Police Service, Canadian Mental Health Association – Haliburton, Kawartha, Pine Ridge (CMHA), FourCAST, the Housing Resource Centre, the United Way, and One City Peterborough, have prepared a proposal for an Emergency Winter Response dated November 25, 2022; and

  Whereas the proposal has been submitted to the City of Peterborough for a financial contribution in the amount of $100,000 to finalize the funding needed for this program; and

  Whereas the City of Peterborough has declared a Homelessness Emergency; and

  Whereas there are approximately 326 unhoused individuals in the City and County of Peterborough, according to the Built for Zero monthly data from October 2022; and

  Whereas the 2021 Point in Time Count for Peterborough reported a 350% increase in outdoor homelessness, with 47 of 176 respondents (or 27%) indicating they were sleeping outdoors in December; and

  Whereas the current shelter system is neither sufficient for nor accessible to all unhoused individuals; and

  Whereas we are days away from winter, when temperatures will drop, and an increasing number of unhoused individuals in our community will face imminent risk of injury or death; and

  Whereas people who are homeless live half as long as those who are housed – a pattern that is exacerbated by unmitigated exposure to environmental harms (e.g., extreme cold or heat), as well as preventable deaths caused by solitary drug use; and

  Whereas the Government of Canada ratified the National Housing Strategy Act, thereby enshrining the right to adequate housing as a fundamental human right;

  Therefore, be it resolved that:

  The City of Peterborough provide a grant to the aforementioned community partners, through One City, in the amount of $100,000, for an Emergency Winter Response as outlined in the proposal dated November 25, 2022, for the period January 5, 2023 to April 30, 2023, and that the amount be funded from the Social Services Reserve; and that senior City of Peterborough staff develop a sustainable ongoing Winter Respite Plan to be presented to Council for approval by March 31, 2023.

11.

Recommendations from Special General Committee meeting of December 12, 2022

11.a

Motion from December 12, 2022 Closed Session (subject to approval by General Committee on December 12, 2022) 

12.

Notice of Motion

13.

Approval of By-laws

13.a

By-laws

13.a.1

22-081

Being a By-law to amend By-law 20-083 and to authorize the 2014 and 2015 portion of the Parkway Corridor Extension (High Use Arterial Road) or associated works at a combined estimated cost of $3,089,000 and the issuing of Development Charges (DC) (City Wide Engineering Services Roads and Related) supported debentures to a maximum of $2,493,100 to finance the work

13.a.2

22-082

Being a By-law to replace By-law 21-116 and authorize the 2022 portion of the Fire Station Relocation project at an estimated cost of $10,850,800 and the issuing of DC (Fire) supported debentures to a maximum of $6,723,800 and tax-supported debentures to a maximum of $2,800,920 to finance the work

13.a.3

22-083 

Being a By-law to authorize the 2022 portion of the Municipal Class EA Study for Special Study Area A (Clonsilla Avenue / Sherbrooke Street / Goodfellow Road area) project at an estimated cost of $600,000 and the issuing of Development Charges (DC) (City Wide Engineering Services Roads and Related) supported debentures to a maximum of $600,000 to finance the work

13.a.4

22-084 

Being a By-law to authorize the additional 2022 Central Area (Bethune Street) Flood Reduction Project (also called the Bethune Street Diversion project) estimated cost of $1,928,100 and the issuing of Development Charge (DC) (Carnegie East) supported debentures to a maximum of $627,900, DC (Carnegie West) supported debentures to a maximum of $553,000, and DC (Chemong West) supported debentures to a maximum of $747,200 to finance the work

13.a.5

22-085 

A by-law to authorize the execution of the Green Municipal Fund loan and grant agreement(s) and any subsequent corresponding agreements or amendments between the Federation of Canadian Municipalities, acting as trustee of the Green Municipal Fund and The Corporation of the City of Peterborough on terms acceptable to the Commissioner of Corporate and Legislative Services and in forms acceptable to the City Solicitor for funding for the Peterborough Net-Zero Fire Hall 2 Project

13.a.6

22-086 

Being a By-law to repeal By-law 21-116, being a by-law to debenture the 2022 portion of the Fire Station Relocation project

13.a.7

22-087 

Being a by-law to appoint a Deputy Mayor and a Second Deputy Mayor

13.a.8

22-088 

 Being a By-law to define the Mandate and Meeting Procedures for Committees Established by the Corporation of the City of Peterborough

13.a.9

22-089 

Being a By-law to further amend Parks and Facilities By-law 19-074

13.a.10

Addendum 

22-090 - Being a By-law to appoint certain Officers for City-owned property and City-owned parking facilities

14.

Other Business

15.

Confirmation By-law

15.a

22-091

Being a By-law to confirm the proceedings of the Council at its meeting held on December 12, 2022

16.

Adjournment