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Committee of the Whole Minutes
City of Peterborough
October 13, 2015
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Minutes of the Committee of the Whole Meeting held on October
13, 2015, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under the Municipal
Act, 2001 Section 239(2)(d) Labour relations or employee negotiations, one
item under Section 239(2)(c) A proposed or pending acquisition or disposition
of land by the municipality, one item under Section 239(2)(b) Personal matters
about an identifiable individual, including municipal or local board employees
and one item under Section 239(2)(e) Litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local
board.
“CARRIED”
Committee
moved out of Closed Session at 6:51p.m.
Committee
reconvened in Open Session at 6:57 p.m. in the Council Chambers.
Confirmation of Minutes – September 21, September 28, and
October 5, 2015
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on September 21, September 28, and October 5,
2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Interest.
Report of Closed Session
Director, Planning and Development Services
Report PLPD15-054
Sale of Industrial Land at 2100 Technology Drive
Moved
by Councillor Parnell
That Council approve the
recommendation outlined in Report PLPD15-054 dated October 13, 2015, of the
Director, Planning & Development Services, as follows:
That a by-law be passed to authorize
the sale of 5.0 acres of industrial land, known municipally as 2100 Technology
Drive, to Cannabis Agronomy Inc., at a sale price of $200,000 ($40,000 per
acre).
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
item 9 be approved as part of the Consent Agenda.
“CARRIED”
City Clerk
Report CPCLK15-014
Public Consultation for Municipal Conflict of Interest
Act
Moved
by Councillor Clarke
That Committee approve the
recommendations outlined in Report CPCLK15-014 dated October 13, 2015, of the
City Clerk, as follows:
a)
That
the report CPCLK15-014 be received for information, and
b)
That
Council authorize staff to forward comments from the City of Peterborough on
the Municipal Conflict of Interest Act to the Ministry of Municipal
Affairs and Housing, as described in Report CPCLK15-014.
“CARRIED”
Chief Administrative Officer
Report CA015-021
Emergency Management Program
Moved
by Mayor Bennett
That Council approve the recommendation
outlined in Report CAO15-021, dated October 13, 2015, of the Chief
Administrative Officer, as follows:
That
the presentation on the City’s Emergency Management Program by Jodi DeNoble,
Manager, Emergency and Risk Management for the City of Peterborough, be
received for information.
“CARRIED”
Director of Community Services
Report CSD15-021
New Arena Development Strategy
Moved
by Councillor Haacke
That Council approves the recommendations
outlined in Report CSD15-021 dated October 13, 2015, of the Director of
Community Services, as follows:
a) That the Northcrest replacement facility,
containing the following features, be approved:
i.
A
twin pad arena with 500 seats on each pad;
ii.
An
elevated walking/running track;
iii.
12
team change rooms and 2 official rooms;
iv.
A
team training centre;
v.
Office
/ Administration / Customer Service space for City staff;
vi.
Office
space leased to sport group(s);
vii.
Commercial
space to include a “brand” restaurant and a smaller concession;
viii. Three multipurpose rooms;
ix.
Public
washrooms, elevator and storage;
x.
Landscaping
and parking;
xi.
LEED
certified construction standard;
Upon recommendation a) the motion carried.
b)
That
a competitive pool not be included in the first phase of facility development, but
that a concept design be included depicting a pool
Upon recommendation b) the motion carried.
c)
That
an environmental impact study and schematic design process commence
immediately;
Upon
recommendation c) the motion carried.
d) That staff report
back to Council in spring 2016 with a schematic design plan for Council
consideration.
Upon recommendation d) the motion carried.
Mayor Daryl Bennett
Report COU15-007
Council Appointment to Committees and Boards
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report COU15-007, dated October
13, 2015, as follows:
That
the current appointments of Members of Council to Committees, Portfolios and
Boards be extended for a one-year term ending November 30, 2016, with the
appointments as follow:
a)
Standing
committees
Budget Committee (all
Members of Council)
Henry Clarke, Chair
Andrew Beamer, Vice Chair
Committee of the Whole (all
Members of Council)
Andrew Beamer, Chair
Dean Pappas, Vice Chair
Planning Committee (all
Members of Council)
Lesley Parnell, Chair
Dean Pappas, Vice Chair
Audit Committee
Daryl Bennett
Henry Clarke, Chair
Gary Baldwin, Vice Chair
Don Vassiliadis
Andrew Beamer
Deputy Mayor
Henry Clarke, First Deputy
Mayor
Dan McWilliams, Second
Deputy Mayor
b)
Portfolios
Dean Pappas, Chair of Arts,
Culture and Heritage Portfolio
Henry Clarke, Chair of
Finance Portfolio
Dan McWilliams, Chair of
Fire Services Portfolio
Don Vassiliadis, Vice-Chair
of Fire Services Portfolio
Lesley Parnell, Chair of
Public Works Portfolio
Keith Riel, Chair of Social
Services Portfolio
Don Vassiliadis, Chair of
Transportation Portfolio
Gary Baldwin, Chair of
Waste Management Portfolio
Dean Pappas, Chair of
Diversity Portfolio
Keith Riel, Chair of
Seniors Portfolio
Dave Haacke, Chair of
Arenas Portfolio
Diane Therrien, Chair of
Parks & Recreation Portfolio
Diane Therrien, Chair of
Youth Portfolio
Dan McWilliams, Vice-Chair
of Economic Development Portfolio
Daryl Bennett, Chair of the
following portfolios:
Economic Development
Governance
Human Resources
Intergovernmental Relations
Public Relations
Strategic Initiatives
Specific committee appointments such
as the Eastern Ontario Mayors’ Committee and legislative responsibilities.
c)
Advisory
Committees
i)
Affordable
Housing Action Committee
Diane Therrien
ii)
Arenas,
Parks and Recreation Advisory Committee
Dave Haacke
Diane Therrien
iii)
Arts,
Culture and Heritage Advisory Committee
Lesley Parnell
Dean Pappas
iv)
Boundary
Committee
Daryl Bennett
Andrew Beamer
Henry Clarke
Dan McWilliams
v)
Cenotaph
Advisory Committee
Henry Clarke
vi)
Citizen
Appointment Selection Committee
Daryl Bennett, Chair
Andrew Beamer
Henry Clarke
Dave Haacke
Dan McWilliams
Dean Pappas
vii)
Community
Investment Grants Advisory Committee
Dan McWilliams
Keith Riel
viii)
Museum
and Archives Advisory Committee
Keith Riel
ix)
Procedural
By-law Review Committee
Daryl Bennett
Henry Clarke
x)
Youth
Commission
Diane Therrien
d)
Corporations
and Legislatively Mandated Committees / Boards / Authorities
i)
Accessibility
Advisory Committee
Keith Riel
ii)
City/County
Waste Management Committee
Gary Baldwin
Dean Pappas
Don Vassiliadis
iii)
City
of Peterborough Holdings Inc.
Daryl Bennett
Dan McWilliams
iv)
East
City/Ashburnham Business Improvement Area
Keith Riel
v)
Fairhaven
Committee of Management
Dave Haacke
Keith Riel
vi)
Joint
Services Steering Committee
Daryl Bennett
Andrew Beamer
Henry Clarke
Gary Baldwin
vii)
Peterborough
Architectural Conservation Advisory Committee
Dean Pappas
viii)
Otonabee
Region Conservation Authority
Daryl Bennett
Andrew Beamer
Don Vassiliadis
ix)
Peterborough
County-City Health Unit
Gary Baldwin
Henry Clarke
Lesley Parnell
x)
Peterborough
Downtown Business Improvement Area
Daryl Bennett
xi)
Peterborough
Public Library Board
Gary Baldwin
Keith Riel
xii)
Peterborough
Utilities Commission
Daryl Bennett
Gary Baldwin
Dave Haacke
Lesley Parnell
Don Vassiliadis
xiii)
Police
Services Board
Dave Haacke
Dan McWilliams
e)
Liaison
Committees
i)
Art
Gallery of Peterborough, Board of Directors
Diane Therrien
ii)
Downtown
Action Committee
Daryl Bennett
Diane Therrien
Dean Pappas
iii)
Greater
Peterborough Chamber of Commerce
Daryl Bennett
iv)
Liaison
Committee with Fleming College
Daryl Bennett
Diane Therrien
Lesley Parnell
v)
Liaison
Committee with Trent University
Daryl Bennett
Andrew Beamer
Dean Pappas
Don Vassiliadis
vi)
Multicultural
Canada Day Committee
Dean Pappas
vii)
Peterborough
Agricultural Society
Dave Haacke
viii)
Peterborough
Housing Authority
Andrew Beamer
ix)
Shining
Waters Railway Board of Directors
Daryl Bennett
“CARRIED”
Other Business
Heritage
Pictures on Walls at City Hall
Moved by Councillor Pappas
That
staff provide a report on the option of enhancing our heritage and culture on
the walls of City Hall and the Council Chambers, including associated costs.
“CARRIED”
Councillor
Parnell mentioned that a Town Hall meeting will be held on November 4, 2015 at the
Canadian Canoe Museum for Otonabee Ward from 6:00 – 8:00 p.m.
Councillor Therrien invited Council on
a bike tour.
Capital
Projects Report
Moved by Councillor Baldwin
That
staff provide a report forecasting the funds required and time lines for key
capital projects.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair