City Council Meeting Agenda
 

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Electronic Meeting

1.
Call to Order
 

2.
Opening of Meeting
 

3.
Thirty Seconds of Reflection
 

4.
National Anthem
 

5.
Approval of Minutes:
 

6.
Disclosure of Pecuniary Interest
 

7.
Delegations - Items on the Agenda
 

In order to speak as a registered delegation at a Council meeting, individuals must register as a delegation no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough/delegations, or phone 705-742-7777 ext. 1820.

8.
Consent Agenda
 

9.a, 10.a, 10.b, 10.c, 10.d, 10.e, 10.f, 10.g, 10.h, 10.i, 10.j

9.
Reports from Finance Committee meeting of June 8, 2020
 

9.a
Notice of Public Meeting - June 24, 2020
 

2021 Preliminary Budget Guideline Report
Report CLSFS20-030

That Council approve the recommendations outlined in Report CLSFS20-030 dated June 8, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

a) That Report CLSFS20-030, advising Council that a public meeting will be held on June 24, 2020 at 6:00 pm, to present a 2021 preliminary Budget Guideline Report, as set out in Appendix A to Report CLSFS20-030, and to hear public delegations, be received.

b) That a final version of the 2021 Guideline Report be presented to the July 6, 2020 Finance Committee meeting.

10.
Reports from General Committee meeting of June 8, 2020
 

10.a
Development Charge Reserve Funds 2019 Annual Report - City and Peterborough Utilities Commission
 

Report CLSFS20-024

That Council approve the recommendations outlined in report CLSFS20-024 dated June 8, 2020 of the Commissioner of Corporate and Legislative Services as follows:

a) That the Development Charge Reserve Funds – 2019 Annual Report for the City of Peterborough, as presented in Report CLSFS20-024, be received.

b) That the Peterborough Utilities Commission Report entitled Water Development Charges for the year ended December 31, 2019, appended to Report CLSFS20-024 as Appendix B, be received.

10.b
Peterborough City County COVID-19 Recovery Recommendations
 

Report COU20-001

That Council approve the recommendations outlined in Report COU20-001 dated June 8, 2020, of the Mayor, as follows:

a) That a Community Recovery and Resilience Task Force be created to collect information from the community and assist in developing COVID-19 Recovery Recommendations;

b) That the Task Force use the Terms of Reference outlined in Appendix A to Report COU20-001 to guide its work;

c) That the Task Force be chaired by the Mayor, or her delegate, and include representatives from Council, City Staff, and community members, as outlined in Appendix A; and

d) That the Mayor and Councillor Beamer act as liaisons between the Mayor’s and Warden’s Regional Economic Task Force and this Task Force, to ensure alignment between the work of the two groups.

10.c
Completion of Transactions re Sale  of Assets of Peterborough Distribution Inc. to Hydro One Inc.
 

Report CAO20-005

That Council approve the recommendation outlined in Report CAO20-005, dated June 8, 2020, of the Chief Administrative Officer and the City Solicitor, as follows:

That, respecting certain specific matters related to Council’s approval of the sale of substantially all of the assets of Peterborough Distribution Inc. to Hydro One Inc. and the completion of the related transactions, Council pass a by-law in the form comprising Appendix “A” to Report CAO20-005.

10.d
Investing Proceeds from Sale of Assets of Peterborough Distribution Inc. and Creation of Review Working Group
 

Report CLSFS20-029

That Council approve the recommendations outlined in Report CLSFS20-029 dated June 8, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

a) That Report CLSFS20-029 on investing the proceeds from the sale of Assets of Peterborough Distribution Inc. to Hydro One, be received for information;

b) That 100% of the proceeds from the sale of Assets of Peterborough Distribution Inc. to Hydro One be invested to generate a return to the City of Peterborough and other spending options only be considered for the return itself; and

c) That with respect to investing the proceeds as a result of the sale of Peterborough Distribution Inc., Council establish an Investment Options Review Working Group for purposes of making a final investment recommendation to Council, consisting of:

i. Deputy Mayor Beamer

ii. Councillor Pappas – Chair of the Finance Committee

iii. Councillor Baldwin – Vice Chair of the Finance Committee

iv. Sandra Clancy – Chief Administrative Officer

v. Richard Freymond – City Treasurer

vi. Cynthia Fletcher - Commissioner IPS

vii. Mr. Sheldon Laidman - Commissioner CS

viii. Additional Staff from the Finance Division

10.e
December 31, 2019 Financial Report (Unaudited)
 

Report CLSFS20-025

Amended Recommendation:

That Council approve the recommendations outlined in Report CLSFS20-025 dated June 8, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

a) That the December 31, 2019 Quarterly Financial Report (unaudited) attached as Appendix A to Report CLSFS20-025, dated June 8, 2020, be received.

b) That Capital Levy approved in previous years’ capital budgets for various projects, that is no longer needed, in the amount of $288,276 and shown on Chart 2 in the Report CLSFS20-025, be transferred to the Capital Levy Reserve.

c) That $77,216 representing the Culture & Heritage – Archaeological Studies operating project surplus be transferred to the Capital Levy Reserve.

d) That $124,109 representing 25% of the 2019 Police Services surplus be transferred to the Police Special Projects Reserve and that the 75% City portion be allocated to offset COVID-19 related expenses.

e) That an advance payment of $60,000 plus HST be provided to the Peterborough Petes in 2020, $15,000 to be deducted from each annual food and beverage payment to be made over the next four years and that an Amending Agreement be prepared to the satisfaction of the CAO and City Solicitor to this effect.

f) That $1.5 million from Capital Levy Reserve, from the 2019 surplus, be pre-committed to fund COVID-19 pandemic related expenditures.

10.f
Proposed Changes to Council Meeting Schedule
 

Report CLSCLK20-007

Amended Recommendation:

That the proposed additional dates be deleted and replaced with:

July 30, 2020
September 21, 2020
October 19, 2020
November 3, 2020

10.g
Award of Non-Standard Procurement For Ontario Works Client File Digitization Project
 

Report CSSS20-007

That Council approve the recommendation outlined in Report CSSS20-007, dated June 8, 2020, of the Commissioner of Community Services, as follows:

That the non-standard procurement for the digitization of Ontario Works Client Files be awarded to Nimble Information Strategies, 2820 14th Avenue, Suite 100 Markham, ON L3R 0S9, at a cost of $107,000 plus HST of $13,910 for a total of $120,910.

10.h
Disaster Mitigation and Adaption Fund and the Downtown Peterborough (Simcoe Street / Water Street) Flood Mitigation Project
 

Report IPSIM20-018

That Council approve the recommendations outlined in Report IPSIM20-018 dated June 8, 2020, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That an application be re-submitted to the Disaster Mitigation and Adaptation Fund for the Downtown Peterborough (Simcoe Street / Water Street) Flood Mitigation Project and, if successful, a by-law be passed authorizing the Mayor and Clerk to sign the Disaster Mitigation and Adaptation Fund transfer payment agreement between Her Majesty the Queen in Right of Canada and the Corporation of the City of Peterborough in a form acceptable to the Commissioner of Infrastructure and Planning Services and the City Solicitor;

b) That, if the application is successful, the City’s 60% estimated $32.4 million municipal share be funded as described in Table 1 of Report IPSIM20-018, dated June 8, 2020 and corresponding debenture by-laws be passed; and

c) That a new dedicated project manager be hired for the project.

10.i
Committee Changes
 

That Council approve the following motion:   

a) That Councillor Wright be removed as the vice-chair of Council’s Economic Development portfolio and that Councillor Wright be removed as Council’s appointee to the Greater Peterborough Chamber of Commerce Board of Directors; and

b) That Councillor Vassiliadis be recommended to the Greater Peterborough Chamber of Commerce as Council’s appointee to its Board of Directors and appointed Vice-Chair of Economic Development; and

c) That the Council motion dated March 30th, 2020, supporting Councillor Wright’s bid to stand for election to the board of the Federation of Canadian Municipalities, be rescinded.

10.j
Electronic Advisory Committee Meetings
 

Whereas on March 30, 2020, Council passed By-law 20-028 to amend Procedure By-law 19-029 to enable electronic meetings during emergencies;   

And whereas the amendment is scoped to meetings of Council and its Standing Committee’s to which the Municipal Acts open meeting requirements apply;   

And whereas Procedure By-law also applies to Advisory Committee’s established by Council;   

And where it is appropriate to further amend Procedure By-law 19-029 to enable electronic meetings of certain Advisory Committees during emergencies;    

Now therefore be it resolved:   

1.That section 33 of Procedure By-law 19-029 be further amended to enable electronic meetings of the City’s Advisory Committees 

11.
Notice of Motion
 

12.
Approval of By-laws:
 

12.a
20-043
 

Being a By-law to approve certain specific matters related to Council’s approval of the sale of substantially all of the assets of Peterborough Distribution Inc. to Hydro One Inc. and the completion of the related transactions

12.b
20-044
 

Being a By-law to amend Procedure By-law 19-029 to enable Electronic Meetings during Emergencies for Advisory Committees

13.
Other Business
 

14.
Confirmation By-law:
 

14.a
20-045
 

Being a by-law to confirm the proceedings of the Council  at its meeting held on June 22, 2020

15.
Adjournment
 

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