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City Council Minutes
City of Peterborough
March 6, 2017
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Minutes of a Meeting of City Council held
on March 6,
2017, in the Council Chambers.
Councillor
McWilliams
Mayor
Bennett and Councillor Clarke presented the Sovereign’s Medal for Volunteers
Award to David Rumball and Enid Montgomery.
Moved by Councillor Pappas, seconded
by Councillor Beamer
That Council recess its meeting to
return to the Special Committee of the Whole meeting.
“CARRIED”
Council recessed at 6:40 p.m. The
Mayor reconvened the meeting at 7:31 p.m.
Confirmation of Minutes – February 13 and 21, 2017
Moved
by Councillor Haacke, second by Councillor Therrien
That the minutes of the meetings of
Council held on February 13 and 21, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
There
were no Disclosures of Interest.
Registered Delegations:
Brian Cowie, Lakers
Lacrosse Association, made a delegation to Item 15 of Committee of the Whole
Report No. 3 (Report CPPS17-008 - Budget Re-allocation, Creation of
Peterborough Memorial Centre Roof and HVAC Replacement Project in 2017 and
Information on Other Necessary Work in Future Years).
Tim
Barrie, Jr. Lakers, made a delegation to Item 15 of Committee of the Whole
Report No. 3 (Report CPPS17-008 - Budget Re-allocation, Creation of
Peterborough Memorial Centre Roof and HVAC Replacement Project in 2017 and
Information on Other Necessary Work in Future Years).
Delegations Not Registered:
Committee
of the Whole Report
There
were no delegations.
a)
That
the renovation of the Clerk’s Office, City Hall Boardroom, Women’s Accessible
Washroom and new City Hall elevator proceed in 2017; and
b)
That
$625,000 be transferred from the Capital Levy Reserve, recognizing that some
funding may be available from the Access Fund administered by the Accessible
Advisory Committee which would reduce the total amount of funds transferred.
By-laws
Moved
by Councillor Pappas, seconded by Councillor Vassiliadis
17-015 Being
a By-law to authorize the borrowing of $15,000,000 for 2017 current
expenditures
17-016 Being a By-law to authorize
the execution of an Amending Agreement between The Corporation of the City of
Peterborough and The Peterborough Humane Society
17-017 Being a By-law
to authorize the transfer of lands municipally known as 1309 Cedargrove Avenue,
being Block G, Plan 299, in the City of Peterborough, in the County of Peterborough
17-018 Being a By-law to authorize
the acquisition of the land municipally known as 809 Fairbairn Street, in the
City of Peterborough
17-019 Being a By-law to Amend
By-law 11-073, Being a by-law to designate certain properties under the Ontario
Heritage Act, R.S.O. 1990, c. O.18
17-020 Being a By-law to repeal
by-laws 16-141, 16-142, 16-143, 16-146 and 15-184, being by-laws to debenture
certain tax-supported capital works
17-021 Being a By-law to replace
By-law 16-141 and to authorize the 2017 portion of the Upgrades to Community
Services Buildings and Property at an estimated cost of $2,298,000 and the
issuing of tax-supported debentures to a maximum of $1,632,700 to finance the
work
17-022 Being a By-law to replace
By-law 16-142 and authorize the 2017 portion of the Upgrades to City Buildings
and Property at an estimated cost of $943,000 and the issuing of tax-supported
debentures to a maximum of $674,500 to finance the work
17-023 Being a By-law to replace
By-law 16-143 and authorize the 2017 portion of the Enterprise Software
Modernization project at an estimated cost of $2,165,000 and the issuing of
tax-supported debentures to a maximum of $600,000 to finance the work
17-024 Being a By-law to replace
By-law 15-184 and authorize the 2016 portion of the Property Upgrades to
Community Services Buildings at an estimated cost of $1,545,000 and the issuing
of tax-supported debentures to a maximum of $950,000 to finance the work
17-025 Being a By-law to remove
the “H” – Holding Symbol from the zoning of the property at 1757 Sherbrooke
Street
17-026 Being a By-law to amend the
Zoning By-law to remove a holding symbol from Lots 1 to 35, Registered Plan of
Subdivision 45M-248
17-027 Being a By-law to establish
certain lands in the City of Peterborough as part of the Public Highway named
Chandler Crescent
17-028 Being a By-law to establish
certain lands in the City of Peterborough as part of the Public Highway named
Goodwin Terrace
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Moved by Councillor Parnell, seconded by
Councillor Beamer
That the following by-law be read a
first, second and third time:
17-029 Being a By-law to confirm the proceedings of Council at its meeting
held on March 6, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
To The Council of the City of Peterborough, for
consideration at its meeting held March 6, 2017
The Planning
Committee, as a result of its meeting held on February 27, 2017 recommends as
follows:
1.
Director,
Planning and Development Services
Report
PLPD17-009
By-law to Remove an
‘H’ – Holding Symbol from the Zoning
By-law for Part of
Plan of Subdivision 45M-248
Activa Holdings Inc.
Heritage Park, Phase
2, Stage 4
Draft Plan of
Subdivision 15T-02502
That
Council approve the recommendation outlined in Report PLPD17-009 dated February
27, 2017, of the Director, Planning and Development Services, as follows:
That Lots 1 to 35 on Plan of
Subdivision 45M-248 (Sawmill Road and Settlers Ridge) be rezoned from R.1,1r,2r,8z-162-‘H’
to R.1,1r,2r,8z-162.
2.
Director,
Planning and Development Services
Report
PLPD17-007
Removal of “H” –
Holding Symbol from the Zoning of the property at 1757 Sherbrooke Street
That Council approve the
recommendation outlined in Report PLPD17-007
dated February 27, 2017, of the Director, Planning and Development Services, as
follows:
That the northern portion of the
property at 1757 Sherbrooke Street be rezoned from SP.264-275-301-“H” – Special
Commercial District, to SP.264-275-301- Special Commercial District, in
accordance with Exhibit ‘C’ attached to Report PLPD17-007.
Submitted
by,
Councillor
Parnell
Chair
February
27, 2017
To the Council of The City of Peterborough for consideration
at its Meeting held March 6, 2017
The Committee of the Whole as a result of its meeting held
on February 27, 2017, recommends as follows:
1.
Report
of Closed Session
City Solicitor and
Director of Legal Services
Report OCSRE17-001
Purchase of Property
at 809 Fairbairn Street
That Council approve the
recommendation outlined in Report OCSRE17-001 dated February 27, 2017, of the
City Solicitor and Director of Legal Services as follows:
That a by-law be passed to authorize
the acquisition of 809 Fairbairn Street, for $222,000.00, plus legal costs of
$1,500.00, moving expenses of $1,500.00 and land transfer tax of $1,945.00 for
a total of $226,945.
2.
City
Solicitor and Director of Legal Services
Report OCSRE17-002
Sale of Surplus Land
– 1309 Cedargrove Drive
That Council approve the
recommendation outlined in Report OCSRE17-002 dated February 27, 2017, of the
City Solicitor and Director of Legal Services as follows:
That a by-law be passed to authorize
1309 Cedargrove Drive, legally described as Block G, Plan 299 (see Appendix A),
be declared surplus to the needs of the Municipality and transferred to the
adjacent property owner at 1311 Cedargrove Drive for $6,500.00.
3.
Director
of Corporate Services
Report CPFS17-008
By-law to Authorize
Borrowing $15,000,000 for 2017 Current Expenditures
That Council approve the
recommendation outlined in Report CPFS17-008 dated February 27, 2017, of the
Director of Corporate Services, as follows:
That a by-law be enacted to establish
a $15,000,000 borrowing limit for the 2017 year to finance current
expenditures.
4.
Director
of Corporate Services
Report CPFS17-009
2016 Investment
Report
That Council approve the
recommendation outlined in Report CPFS17-009 dated February 27, 2017, of the
Director of Corporate Services, as follows:
That the 2016 Investment Report be
received for information.
5.
Director
of Corporate Services
Report CPFS17-011
Contract Extension of
Tender T-36-13 for the Supply and Delivery of Unleaded Gasoline and Diesel Fuel
to the City of Peterborough and to members of the Kawartha Cooperative
Purchasing Group
That Council approve the
recommendations outlined in Report CPFS17-011, dated February 27, 2017 of the
Director of Corporate Services, as follows:
a)
That
the contract for T-36-13 to Suncor Energy Product Partnership, 2489 North
Sheridan Way, Mississauga, Ontario, for the Supply and Delivery of Unleaded
Gasoline and Diesel Fuel to the City of Peterborough and to members of the
Kawartha Cooperative Purchasing Group, be extended for an additional four
years, from April 1, 2017 to March 31, 2021, and based upon:
(i) The Toronto
daily rack price for the cost of supply, plus all applicable taxes;
(ii) The cost of
delivery for Regular Unleaded Gasoline, which includes delivery and discount
for Years 1 and 2 of $0.0170 and $0.0220 for Years 3 and 4, plus all applicable
taxes;
(iii) The cost of
delivery for Clear and Dyed Diesel, which includes delivery and discount for
Years 1 and 2 of $0.0120 and $0.0170 for Years 3 and 4, plus applicable taxes;
b) That each of the
members of the Kawartha Cooperative Purchasing Group be responsible for
executing their own contract with Suncor for the extension period.
6.
Director
of Corporate Services
Report CPFS17-006
2016 Council
Remuneration Statements
That Council approve the
recommendation outlined in Report CPFS17-006 dated February 27, 2017 of the
Director of Corporate Services as follows:
That the 2016 Remuneration Statements
for Council Members and Council appointees to boards and commissions, outlined
in report CPFS17-006, dated February 27, 2017 of the Director of Corporate
Services, be received for information.
7.
Director
of Community Services
Report CSACH17-002
Amendment to Heritage
Designation 91 Langton
That Council approve the
recommendations outlined in Report CSACH17-002 dated February 27, 2017 of the
Director of Community Services, as follows:
a) That a by-law be
adopted to amend a section of by-law 11-073 enabling designation of 91 Langton
Street under Part IV of the Ontario Heritage Act to capture the change in the
legal description for the property as the result of a severance;
b) That the legal description
for 91 Langton Street be changed to:
PARTS LOT 11, 12 & 20 BLK E PL 14
PETERBOROUGH PTS 1, 3, 4, 6 & 7 45R5635; SAVE AND EXCEPT PARTS 1 & 2 ON
45R15562; S/T R524557; CITY OF PETERBOROUGH
8.
Director
of Community Services
Report CSD17-004
Amendment to the
Agreement for the Temporary Library Location at Peterborough Square
That Council approve the
recommendation outlined in Report CSD17-004 dated February 27, 2017, of the
Director of Community Services, as follows:
That the current agreement with
Peterborough Square for the temporary library location lease and site
improvements be increased by $200,000 from $700,000 to $900,000.
9.
Director
of Utility Services
Report USEC17-003
Pre-commitment of
Funds and Award of Tender T-05-17 for Hilliard Street and Marina Boulevard
Reconstruction (Bear’s Creek)
That Council approve the
recommendations outlined in Report USEC17-003 dated February 27, 2017, of the
Director of Utility Services, as follows:
a)
That
$850,000 be included in the 2018 Capital budget for Hilliard Street
Reconstruction and be pre-committed;
b)
That
Tender T-05-17 for Hilliard Street and Marina Boulevard reconstruction be
awarded to Behan Construction Limited, P.O. Box 596, Cobourg, ON, K9A 4L3 at a
total cost of $6,299,599.97 plus $818,948.00 HST for a total of $7,118,547.97;
and
c) That a provisional
work value of $300,000 be committed to the project and Utility Services be
provided the authority to adjust the purchase order value to an upset limit of
$6,599,599.97 excluding HST as necessary to complete this project.
10. City Clerk
Report CPCLK17-003
Councillor
Compensation Committee Results
That Council approve the
recommendations outlined in Report CPCLK17-003 dated February 27, 2017, of the
Councillor Compensation Committee, as follows:
a) That the
presentation by the Chair of the Councillor Compensation Committee and Report
CPCLK17-003 be received for information;
b) That the current
level of Council compensation be maintained with annual increases the lesser of
either the CPI or staff increases; and,
c)
That
Council compensation automatically be reviewed the second year of each term
with any recommendations approved by Council to take effect the following term.
11. Director
of Community Services
Report CSSS17-001
Adoption of the
Age-friendly Peterborough Community Action Plan
That Council approve the
recommendations outlined in Report CSSS17-001 dated February 27, 2017 of the
Director of Community Services, as follows:
a) That a
presentation on the Age-friendly Plan by Chris Kawalec, Community Development
Program Manager and Sarah Cullingham, Age-friendly Coordinator be received for
information;
b) That the
Age-friendly Peterborough Community Action Plan be adopted; and that the City’s
portion be implemented as budget permits.
12. Director
of Corporate Services
Report CPFS17-012
Peterborough Police
Services 2017 Capital Budget
That Council approve the
recommendation outlined in Report CPFS17-012, dated February 27, 2017, of the
Director of Corporate Services as follows:
That the 2017 Capital Budget request
of the Peterborough Police Services Board in the amount of $547,700 be
approved.
13. Director
of Corporate Services
Report CPPS17-006
Approval to Proceed
with a Portion of the City Hall Renovation in 2017
At the meeting of March 6, 2017, the following motion was
passed:
a)
That
the renovation of the Clerk’s Office, City Hall Boardroom, Women’s Accessible
Washroom and the new City Hall elevator proceed in 2017; and
b)
That
$625,000 be transferred from the Capital Levy Reserve, recognizing that some
funding may be available from the Access Fund administered by the Accessibility
Advisory Committee which would reduce the total amount of funds transferred.
14. Director
of Corporate Services
Report CPPS17-011
Creation of
Peterborough Memorial Centre LED Lighting Replacement Project in 2017
That Council approve the
recommendations outlined in Report CPPS17-011, dated February 27, 2017 of the
Director of Corporate Services, as follows:
a)
That
staff create a capital project for the Peterborough Memorial Centre LED
Lighting Replacement in the amount of $190,000; and
b) That the funds be
transferred from the Community Services – Sustainability Project in the amount
of $158,940 and the 2017 Access Fund in the amount of $31,060.
15. Director
of Corporate Services
Director of Community
Services
Report CPPS17-008
Budget Re-allocation,
Creation of Peterborough Memorial Centre Roof and HVAC Replacement Project in
2017 and Information on Other Necessary Work in Future Years
That Council approve the
recommendations outlined in Report CPPS17-008, dated February 27, 2017 of the
Director of Corporate Services and the Director of Community Services, as
follows:
a)
That
staff create a sub-capital project within the Corporate Services – Property –
Community Services Capital Project (Project 3-1.02) for the Replacement of five
Roof Sections of the Peterborough Memorial Centre and six HVAC Rooftop Units in
the amount of $1,423,000, due to recent failings of the roof;
b)
That,
in addition to the $353,000 re-allocated within the 2017 Capital Project
3-1.02, an amount of $1,070,000 be transferred from the following sources to
fund the required $1,423,000:
i.
2016
Capital Project (Project 3-1.02) Corporate Services – Property – Community
Services in the amount of $375,000;
ii.
2017
Capital Project (Project 3-1.01) Corporate Services – Property – Property in
the amount of $345,000;
iii.
2017
Capital Project (Project 3-1.03) Corporate Services – Property – Fire Services
in the amount of $350,000.
At the meeting of March 6, 2017, item c) was amended as
follows:
c)
That
staff be directed to work with the Pete's, Lakers and Peterborough Agricultural
Society regarding the timing and impact of the proposed construction and to
assist with scheduling and/or securing off site venues.
d) That By-law
16-141, By-law 16-146 and By-law 15-184, being By-laws to debenture certain
capital works be repealed and replaced at a future date.
16. Director
of Corporate Services
Report CPFS17-002
Tax Credits and
Rebates
That Council approve the
recommendations outlined in Report CPFS17-002 dated February 27, 2017, of the
Director of Corporate Services, as follows:
a) That for 2018
and future taxation years, the City’s tax assistance program to eligible Low
Income Seniors and Low Income Persons with Disabilities be amended to provide a
flat rate of relief to be granted in the amount of $400.
b) That existing
eligible Low Income Seniors and Low Income Persons with Disabilities who
currently receive an annual credit greater than $400, be grandfathered at the
higher amount.
c) That the
combined family net income threshold in the Ages 55-64 program of $25,000 be
changed to $30,000 beginning with the 2018 taxation year.
d) That the date of
home ownership for eligible Low Income Seniors and Low Income Persons with
Disabilities move from May 1 of the rebate year, to the full year prior to the
rebate year.
e) That the
application deadline for the Low Income Seniors and Low Income Persons with
Disabilities rebate program move from June 30, to February 15 of the rebate
year.
f) That By-law
06-075, being a by-law to provide for tax relief to eligible Low Income Seniors
and Low Income Persons with Disabilities, be repealed and replaced with a new
by-law at a later date.
17. Director
of Community Services
Report CSD17-005
Potential Land
Disposition to King George School
That Council approve the
recommendations outlined in Report CSD17-005 dated February 27, 2017 of the
Director of Community Services, as follows:
a) That Council
authorize staff to complete negotiations with the Kawartha Pine Ridge District
School Board for the transfer of a parcel of land, approximately 1.75 acres in
size, and located south and west of the Peterborough Museum and Archives’
Curatorial Centre, identified as Parcel B on the Concept East City School Site
Layout Plan in Appendix A, and report back to Council on the terms and
conditions for the transfer;
b) That, in
exchange, the School Board work collaboratively with the City/ Museum in
securing much needed improvements to Museum Drive and the museum site such as
replacement of the existing watermain, construction of a sidewalk, and other
intersection improvements as required; and
c) That staff be
directed to also collaborate with the School Board on the future disposition
and adaptive re-use of the King George School and associated property,
identified as the King George School Parcel in Appendix A.
Submitted by,
Councillor Beamer
Chair
February 27, 2017