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Audit
Committee Minutes
City
Of Peterborough
June 25, 2012
Draft Minutes
Not Approved
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Minutes Of A Meeting Of Audit Committee Held On Monday,
June 25, 2012 In The General Committee Room, City Hall
The
meeting of the Audit Committee was called to order at 4:00 p.m. in the General
Committee Room.
Audit
Committee Members:
Councillor
Beamer
Councillor
Clarke, Chair
Councillor
Doris
Councillor
Juby
Mayor
Bennett
Staff:
Brian
Horton, Chief Administrative Officer
Sandra
Clancy, Director of Corporate Services
Richard
Freymond, Manager of Financial Reporting and Accounting
Minutes – October 17, 2011
Moved
by Councillor Beamer
That the minutes of the Audit
Committee meeting held on October 17, 2011 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There were no disclosures of interest.
Consent Agenda
Moved
by Councillor Doris
That
items 4, 5 and 6 be approved as part of the Consent Agenda.
“CARRIED”
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Director
of Corporate Services
Report CPFS12-040
Treasurer’s Report,
2011 Consolidated Financial Report, 2011 Trust Funds Financial Statement and
Five-Year Review
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Moved by Councillor Doris
That Council approve the
recommendations outlined in report CPFS12-040 dated June 25, 2012, of the
Director of Corporate Services as follows:
a)
That Report CPFS12-040, Treasurer’s Report, 2011 Consolidated Financial
Report, 2011 Trust Funds Financial Statement and Five Year Review be received
as information.
b)
That the underlying accounting policies as detailed in the Notes to the
Financial Statements be approved.
c)
That the Treasurer’s Report, 2011 Consolidated Financial Report and 2011
Trust Funds Financial Statement, as presented and received, be submitted to
the Province of Ontario.
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“CARRIED”
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Director
of Corporate Services
Report CPFS12-042
Audit of the
Consolidated Financial Statements of the City of Peterborough -
Acknowledgement Letter
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Moved by Councillor Doris
That Council approve the
recommendations outlined in report CPFS12-042 dated June 25, 2012, of the
Director of Corporate Services as follows:
a)
That the Acknowledgement Letter Audit of the Consolidated Financial Statements
of the City of Peterborough be received.
b)
That the Mayor and Chair of the Audit Committee be authorized to sign the acknowledgement
letter.
“CARRIED”
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6.
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Director
of Corporate Services
Report CPFS12-047
Tax Adjustments
under Section 356 and Tax Appeals under Sections 357, 358 and 359 of the
Municipal Act, 2001
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Moved by Councillor Doris
That Council
approve the recommendations outlined in report CPFS12-047 dated June 25,
2012, of the Director of Corporate Services as follows:
a) That tax reductions in the amount of
$119,077.40, calculated in accordance with Sections 357, 358 and 359 of the Municipal
Act, 2001 and attached to report CPFS12-047 as Appendix A be received.
b) That land apportionments under Section
356 of the Municipal Act, 2001 be received.
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“CARRIED”
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Director
of Corporate Services
Report CPFS12-041
Management Letter
and Verbal Audit Findings Report for the Year Ended December 31, 2011
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Moved
by Councillor Juby
That Council approve the
recommendation outlined in report CPFS12-041 dated June 25, 2012, of the
Director of Corporate Services as follows:
That the audit of the
December 31, 2011 Financial Statements Letter (Management Letter) appended to
report CPFS12-041 and the Verbal Audit Findings Report presented by Collins
Barrow Kawarthas LLP for the year ended December 31, 2011 be received as
information.
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“CARRIED”
Moved
by Councillor Beamer
That the following guidelines be
adopted for using Councillor discretionary funds:
a)
The
expenses fall within the general descriptions as noted in Table 1 of Report
CPFS12-049.
b)
Are
not to be used for electoral purposes donations to political parties or be
personal in nature.
c)
Are
not to be paid to a registered or non-registered charity.
d)
Are
within the limits set by City Council or as approved on an individual basis by
the Mayor.
e) That Table 1 of
Report CPFS12-049 Eligible Expenses, be amended to include:
·
Communications
with constituents,
·
Community
meetings and,
·
Contracted
assistance
“CARRIED”
Other Business
There was no Other Business.
Adjournment
Moved
by Mayor Bennett
That
this meeting of Audit Committee adjourn at 4:16 p.m.
"CARRIED"
Natalie
Garnett
Deputy City Clerk
Councillor Clarke
Chair