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Public Library Board of Trustees
City of Peterborough
May 26, 2015
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Minutes of a Meeting of the Public Library Board of
Trustees Held on May 26, 2015 in the Library Board Room, 345 Aylmer Street
North.
The
meeting of the Public Library Board of Trustees was called to order at 7:00 p.m.
by Paul Stern, Chair in the Library Board Room, 345 Aylmer Street North.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Barb
Connor
Mauro
DiCarlo (7:10 p.m.)
Teresa
Kerr
Councillor
Baldwin
Steven
MacDonald
Councillor
Riel
Eric
Prevost
Jennifer
Zoethout, Library Manager/CEO
Natalie
Garnett, Deputy Clerk
Minutes – April 28, 2015
Moved
by Councillor Baldwin
That
the minutes of the Public Library Board of Trustees meeting held on April 28,
2015 be approved, as amended.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Resolution to Move into Closed Session
Moved
by Councillor Baldwin
That
the Peterborough Public Library Board of Trustees moved into Closed Session at 7:08
p.m. to discuss a personal matter under Section 239(2)(b) Personal Matters
about an identifiable individual, municipal or local board employees.
“CARRIED”
Moved
by Councillor Baldwin
That
the Peterborough Public Library Board of Trustees rise from Closed Session at
7:57 p.m.
“CARRIED”
Committee
convened in open session at 7:57 p.m.
Consent Agenda
Moved
by Teresa Kerr
That
item 10 be approved as part of the Consent Agenda.
“CARRIED”
Library
Manager/CEO
Report PPL15-010
Delafosse Branch
Moved by Teresa Kerr
That the Peterborough Public Library
Board approve the recommendation outlined in Report PPL15-010 dated May 26,
2015 of the Library Manager/CEO as follows:
That Report PPL15-010 with respect to
the Delafosse Branch be received for information.
“CARRIED”
Library
Manager/CEO
Report PPL15-012
Circulation Desk - Reserve Fund Request
Moved
by Steven MacDonald
That the Peterborough Public Library
Board approve the recommendation outlined in Report PPL15-012 dated May 26,
2015 of the Library Manager/CEO as follows:
That the Peterborough Public Library Board
approve the use of reserve funds to purchase an ergonomic circulation desk as
approved by the City of Peterborough’s Human Resources Department in concert
with the Library Manager/CEO.
“CARRIED”
Library
Manager/CEO
Report PPL15-011
Code of Conduct
Policy Review and Procedures
Moved
by Councillor Baldwin
That Report PPL15-011, Code of Conduct
Policy Review and Procedures dated May 26, 2015 be deferred to the June 30,
2015 meeting.
“CARRIED”
Library Manager/CEO
Report PPL15-009
Retirement Gifts
Moved
by Leslie Woolcott
That the Peterborough Public Library
Board approve the recommendation outlined in Report PPL15-009 dated May 26,
2015 of the Library Manager/CEO as follows:
That the Peterborough Public Library Board approve Report
PPL15-009 - Retirement Gifts, and directs the Library Manager/CEO to provide a
choice of a mug with tea/coffee, a writing journal with engraved pen, an
engraved bookmark, cut flowers, or a gift card, with cost not to exceed $25.00.
“CARRIED”
Verbal
Report
Library Foundation
Update
Teresa
Kerr provided an update on activities of the Library Foundation, and advised
that the AGM will take place on May 27, 2015.
Moved by Mauro DiCarlo
That the verbal report of the Library
Foundation be received for information.
“CARRIED”
Verbal Report
Friends of the Library
Barb
Connor provided an update on activities of the Friends of the Library, and it
was noted that the $0.25 book shelf sells approximately 1,800 books per month.
Moved by Eric Prevost
That the verbal report of the Friends
of the Library be received for information.
“CARRIED”
Library
Manager/CEO
Report PPL15-008
Library Manager's
Report for May 2015
Moved by Councillor Baldwin
That the Peterborough Public Library
Board approve the recommendation outlined in Report PPL15-008 dated May 26,
2015 of the Library Manager/CEO as follows:
That Report PPL15-008 with respect to
the Library Manager’s activities be received for information.
“CARRIED”
Barb Connor left the meeting at 9:06
p.m.
Other Business
There
were no items of Other Business.
Next Meeting
The
Chair indicated that the next Board meeting will be held on June 30, 2015 at
the Delafosse Branch.
Adjournment
Moved
by Eric Prevost
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair