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Public Library Board of Trustees
City of Peterborough
May 30, 2017
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Minutes of a Meeting of the Public Library Board of
Trustees Held on May 30, 2017 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:06 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Teresa
Kerr, Vice Chair
Councillor
Baldwin
Barb
Connor
Dan
Moloney
Garth
Wedlock
Leslie
Woolcott
Regrets:
Mauro
DiCarlo
Natalie
Garnett, Deputy City Clerk
Jennifer Jones, Library CEO
Minutes – April 25, 2017
Moved
by Dan Moloney
That
the minutes of the Public Library Board of Trustees meeting held on April 25,
2017 be approved as circulated.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No
items were approved as part of the Consent Agenda.
Library CEO
Report PPL17-035
MOU Update
Moved by Barb Connor
That
the Library Board approve the recommendation outlined in Report PPL17-035 dated
May 30, 2017, of the Library CEO, as follows:
That
a verbal report to inform the Library Board of the status of the Library
Board/City of Peterborough Memorandum of Understanding be received for
information.
“CARRIED”
Library CEO
Report PPL17-036
Updates from the Foundation and Friends of the Library
Moved
by Councillor
Riel
That
the Library Board approve the recommendations outlined in Report PPL17-036 dated
May 30, 2017, of the Library CEO, as follows:
a) That a verbal
report to inform the Library Board on the status of the Peterborough Public
Library Foundation by Jennifer Jones be received for information; and
b) That a verbal report to inform
the Library Board on the status of the Friends of the Peterborough Public
Library by Barb Connor be received for information.
“CARRIED”
Library CEO
Report PPL17-026
Library CEO Report April/May
2017
Moved by Leslie Woolcott
That
the Library Board approve the recommendation outlined in Report PPL17-026,
dated May 30, 2017, of the Library CEO as follows:
That Report
PPL17-026, be received for information.
“CARRIED”
Library CEO
Report PPL17-032
Digitization Funds Update
The
Board requested additional information on the potential costs involved in the
digitization process.
Moved
by Councillor Baldwin
That
Report PPL17-032 be deferred to the June 27, 2017 meeting.
“CARRIED”
Library CEO
Report PPL17-034
Library Rooms Booking Policy
Moved by Teresa Kerr
That
Report PPL17-034 be redrafted and presented at the June 27, 2017 meeting with
the proposed changes highlighted.
“CARRIED”
Library CEO
Report PPL17-037
Library Strategic
Plan – Status Update
Moved
by Leslie
Woolcott
That
the Library Board approve Report PPL17-037, dated May 30, 2017 concerning the
Library Strategic Plan, as follows:
a) That Report PPL17-037 of the
Library CEO be received for information; and,
b) That the Library
Board approve the transfer of the funds from Library Reserves to a capital
expenditure account.
“CARRIED”
Teresa
Kerr left the meeting at 8:30 p.m.
Library CEO
Report PPL17-038
2018 Draft Budget
Submission
Moved
by Councillor
Baldwin
That
the Library Board approve the recommendation outlined in Report PPL17-038 dated
May 30, 2017, of the Library CEO, as follows:
a) That the report be
received for information; and,
b) That the Board
approve the submission of the 2018 draft Library Budget.
“CARRIED”
Library CEO
Report PPL17-039
Peterborough Eats
Inquiry
Moved
by Councillor Baldwin
That
Report PPL17-039 be received for information;
That
a letter be provided to the owners of Peterborough Eats; and,
That
the issue of the Library Cafe be placed on the June 27, 2017 agenda and details
on the space be provided.
“CARRIED”
Other Business
Foundation
Naming Rights
The
Chair of the Library Board will contact the Chair of the Library Foundation to
discuss recognition in the newly renovated library.
Next Meeting
The
Chair indicated that the next Board meeting will be held on June 27, 2017.
Adjournment
Moved
by Leslie Woolcott
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair