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City Council Minutes
City of Peterborough
April 25, 2016
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Minutes of a Meeting of City Council held
on April 25,
2016, in the Council Chambers.
Councillor
McWilliams
Confirmation of
Minutes – April 4, 2016
Moved
by Councillor Pappas, seconded by Councillor Clarke
That the minutes of the meeting of
Council held on April 4, 2016 be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
McWilliams declared an interest with Item 2 of Planning Committee Report No. 4,
Report PLPD16-029 - 680 The Queensway, as he is the owner of the building.
Councillor
Haacke declared an interest with Item 2 of Planning Committee Report No. 4,
Report PLPD16-029 - 680 The Queensway, as the applicant is a client of his.
Councillor
Parnell declared an interest with Item 5 of Committee of the Whole Report No.
7, Report CSD16-008 – Review of Draft Agricultural Society Strategic Plan, as
her husband owns a business that may be used by the Agricultural Society.
Councillor
Vassiliadis declared an interest in Item 6 of Committee of the Whole Report No
7, Report PLPD16-031 – Award of RFP P-03-16 The Conceptual Design of Charlotte
Street and the Detailed Design of the Urban Park, as he owns a business in
close proximity to the site.
Registered Delegations:
There
were no registered delegations.
Delegations Not Registered:
There
were no delegations.
Committee
of the Whole Report
There
were no delegations.
There
were no delegations.
By-laws
Due
to the previously declared interests of Councillors McWilliams and Haacke, By-law
16-046 was separated for discussion and vote. They did not discuss or vote on
the
By-law.
Moved
by Councillor Parnell, seconded by Councillor Clarke
16-046 Being a By-law to Amend the
Zoning By-law for the property known as 680 The Queensway
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Upon
the motion by Councillors Parnell and Clarke, By-law 16-046 carried.
16-042 Being a By-law to authorize
the acquisition of the land municipally known as 247-251 Simcoe Street, in the
City of Peterborough, in the County of Peterborough
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Upon
the motion by Councillors Parnell and Clarke, By-law 16-042 carried.
16-043 Being a By-law to designate
342 Downie Street, Peterborough as a Municipal Housing Facility and to authorize
the execution of Agreements between The Corporation of the City of Peterborough
and 2511514 Ontario Inc.
16-044 Being a By-law to exempt
the lands known municipally as 342 Downie Street, in the City of Peterborough
from taxation for municipal and school purposes
16-045 Being a By-law to
temporarily exempt certain lands within City of Peterborough Registered Plan
Number 1 from Part Lot Control
16-047 Being a By-law to Appoint
Parking Enforcement Officers at 1600 Lansdowne Street West
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Moved by Councillor Riel, seconded by
Councillor Parnell
That the following by-law be read a
first, second and third time:
16-048 Being a By-law to confirm the proceedings of Council at its meeting
held on April 25, 2016.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 4
Meeting
of April 11, 2016
To The Council of the City of Peterborough, for
consideration at its meeting held April 25, 2016
The Planning Committee,
as a result of its meeting held on April 11, 2016 recommends as follows:
1.
Manager,
Planning Division
Report PLPD16-033
Removal of “H” –
Holding Symbol from the Zoning of the property at 325 London Street
That Council approve the
recommendations outlined in Report PLPD16-033 dated April 11, 2016, of the
Manager, Planning Division, as follows:
a)
That
the property at 325 London Street be rezoned from PS.2-269-“H” – Public Service
District, to PS.2-269- Public Service District, in accordance with Exhibit ‘C’ attached
to Report PLPD16-033.
b)
That
the implementing By-law to remove the “H”-Holding symbol from the zoning of the
property be withheld from passage until the required minor variances have been
granted by the Committee of Adjustment and the associated appeal period has
expired without any appeals registered.
2.
Public
Meeting under the Planning Act
Manager, Planning
Division
Report PLPD16-029
680 The Queensway
That Council approve the
recommendations outlined in Report PLPD16-029 dated April 11, 2016, of the
Manager, Planning Division, as follows:
a) That
Section 3.9 of the City’s Comprehensive Zoning By-law 97-123 be amended to add
Exception .303 to exclude library, museum or art gallery from the list of
permitted uses, in accordance with the draft amendment attached as Exhibit ‘C’
to Report PLPD16-029.
b) That
the zoning of the subject property be amended from the SP.98 to M3.2-303-H (F)
– Enhanced Service Industrial District, in accordance with the draft amendment
attached as Exhibit ‘C’ to Report PLPD16-029.
c) That
the ‘H’ Holding Symbol be applied to the following uses only, and shall be
removed at such time as the Conservation Authority (ORCA) is satisfied the
Byersville Creek flood reduction structure is in place and the lands are
removed from the flood plain:
i) Police
station
ii) Fire
hall
iii) Ambulance
dispatch station
iv) School
v) Day
nursery
vi) Dog
kennel
vii) Animal
hospital
viii) Dry cleaning
establishment
3.
Manager,
Planning Division
Report PLPD16-032
Growth Targets and
Subdivision Planning
That Council approve the
recommendation outlined in Report PLPD16-032 dated April 11, 2016, of the
Manager, Planning Division, as follows:
That Report PLPD16-032 be received for
information purposes.
Submitted
by,
Councillor
Parnell
Chair
April
11, 2016
Committee of the
Whole Report No. 7
Meeting of April 18,
2016
To the Council of The City of Peterborough for consideration
at its Meeting held April 25, 2016
The Committee of the Whole as a result of its meeting held
on April 18, 2016, recommends as follows:
1. Report of Closed Session
Chief Administrative
Officer
Report
CAO16-006
Greater Peterborough Area
Economic Development Corporation Appointments - 2016
That Council approve the
recommendations outlined in Report CAO16-006 dated April 18, 2016, of the Chief
Administrative Officer, as follows:
a)
That
Waleska Vernon be appointed to the Greater Peterborough Area Economic
Development Corporation (PED) Board for a three year term to expire at the PED
annual meeting in April 2019.
b)
That
Peter Gaffney be reappointed to the Greater Peterborough Area Economic
Development Corporation (PED) Board for one additional year to expire at the
PED annual meeting in April 2017.
2. Director of Corporate Services
Report CPFS16-010
Development Charge
Reserve Funds 2015 Annual Report – City and Peterborough Utilities Commission
That Council approve the
recommendations outlined in report CPFS16-010 dated April 18, 2016 of the
Director of Corporate Services as follows:
a) That
the Development Charge Reserve Funds – 2015 Annual Report for the City of
Peterborough, as presented in Report CPFS16-010, be received.
b)
That
the Peterborough Utility Commission Report entitled Water Development Charges
for the year ended December 31, 2015, appended to Report CPFS16-010 as Appendix
B, be received.
3. Director of Utility Services
Report USEC16-011
Installation of an
Asphalt Multi-Use Trail on the East Side of Airport Road from Sir Sandford
Fleming Drive to Spillsbury Drive
That
Council approve the recommendation outlined in Report USEC16-011 dated April
18, 2016, of the Director of Utility Services, as follows:
That the installation of an asphalt
multi-use trail on the east side of Airport Road from Sir Sandford Fleming
Drive to Spillsbury Drive be awarded to Behan Construction Limited, P.O. Box 596,
Cobourg, ON, K9A 4L3 at a cost of $108,000 plus $14,040 HST for a total cost of
$122,040.
4. City
Clerk
Report
CPCLK16-008
Peterborough
County/City Paramedics Update
That
Council approve the recommendation outlined in Report CPCLK16-008 dated April
18, 2016, of the City Clerk, as follows:
That the presentation from Peterborough
County/City Paramedics be received for information.
5. Director of Community Services
Report
CSD16-008
Review
of Draft Agricultural Society Strategic Plan
That Council approve the
recommendations outlined in Report CSD16-008, dated April 18, 2016, of the
Director of Community Services, as follows:
a) That the presentation by
Rob Hannam and Bronwynne Wilton from Synthesis Agri-Food Network on the
Agricultural Society’s Draft Strategic Plan be received for information;
b) That the Peterborough
Agricultural Society’s Draft Strategic Plan be received for information;
c) That Staff be authorized to
provide up to $30,000 in additional one-time funding in support of the partial
or full elimination of motorized events in 2016, with the funds to be drawn
from the Morrow Park Capital Project, and with the understanding that the total
City contribution to the 2016 Exhibition not exceed 50 percent of the total
gross revenues.
d) That, in accordance with the
Interim Agreement between the Corporation of the City of Peterborough and the
Peterborough Agricultural Society, dated April 27, 2015, City staff be directed
to resume negotiations for a new Transfer Agreement to be completed and
approved on or before October 31, 2016.
e) That the Mayor
and Clerk be authorized to sign the Interim Agreement as amended.
6. Director of Planning and Development Services
Report PLPD16-031
Award of RFP P-03-16
The Conceptual Design of Charlotte Street and the Detailed Design of the Urban
Park
That
Council approve the recommendation outlined in Report PLPD16-031, dated April
18, 2016 of the Director of Planning and Development Services, as follows:
That RFP Document P-03-16 for a Prime
Consultant for
the Conceptual Design of Charlotte Street and the Detailed Design
of the Urban Park Project be awarded to AECOM Canada Ltd., 300 Water Street,
Whitby, Ontario L1N 9J2 at a cost of $578,135 plus HST of $75,158 for a total
cost of $653,293.
7. Director of Planning and Development
Services
Report PLHD16-003
Municipal Incentives
for Habitat for Humanity – 678 St. Mary’s Street, Peterborough
That Council approve the
recommendations outlined in Report PLHD16-003 dated April 18, 2016 of the
Director of Planning and Development Services, as follows:
a)
That Council provide municipal incentives to Habitat for Humanity
Peterborough & Kawartha Region, to offset the cost of the Development
Charges at 678 St. Mary’s Street, under the Affordable Housing Community
Improvement Plan in accordance with By-law Number 11-116.
b)
That
the Director of Planning and Development Services be authorized to approve
municipal incentives within approved budgets and sign agreements under the
City’s Affordable Housing Community Improvement Plan for affordable
homeownership projects constructed by Habitat for Humanity of Peterborough
& Kawartha Region, including 678 St. Mary’s Street.
8. Director, Planning and Development
Services
Report PLPD16-034
Hospice Peterborough
– Development Charge Relief and Budget
Pre-Commitment
That
Council approve the recommendation outlined in Report PLPD16-034 dated April
18, 2016, of the Director, Planning and Development Services, as follows:
That the City of Peterborough directly
pay the Development Charges for the Hospice Peterborough project at 325 London
Street in the amount of approximately $150,000.00, and that the payment be made
in 2 annual installments of approximately $75,000 commencing in 2017.
9. Director, Planning and Development
Services
Report PLPD16-035
Purchase of 247-251
Simcoe Street
That
Council approve the recommendation outlined in Report PLPD16-035 dated April
18, 2016, of the Director, Planning and Development Services, as follows:
That a by-law be passed to authorize
the purchase of the property at 247-251 Simcoe Street, for $752,000.00 plus
land transfer tax of $11,515.00.
10. Director of Planning and Development Services
Report PLPD16-036
Contract Amendment
P-27-12, Airport Management and Operations Contractor for the Peterborough
Airport
That Council, pursuant to Section
17.4.6.a of the City’s Purchasing By-law 14-127, approve the recommendations
outlined in Report PLPD16-036 dated April 18, 2016 of the Director
of Planning and Development Services as follows:
a)
That
the approval granted in Report PLPD-12-066 and Report PLPD15-024 to award the
Airport Management and Operations of the Peterborough Airport to Loomex
Property Management Ltd. at a cost of $9,085,137, plus HST of $1,181,067.81,
for a total cost of $10,266,204.81, be increased by $320,000, plus HST of
$41,600, to a cost of $9,405,137, plus HST of $1,222,667.81 for maintenance of
additional infrastructure, for a total of $10,627,804.81.
b)
That future contract amendments for the Management and Operations
Contract of the Peterborough Airport, applying to the term awarded by Council,
for the maintenance of additional infrastructure that may be constructed by the
City during the term of the contract be approved by the Administrative Staff
Committee, where the value of the amendment can be approved within the Approved
Budget.
c)
That
staff provide a status report on airport operations involving Loomex in the
first quarter of 2017.
11. Director of Corporate Services
Report CPFS16-012
Budget Adjustment and
Increase of Contract Amount Awarded to Kawartha Capital Corporation for the
Transit Terminal West Wing Renovation
That
Council approve the recommendations outlined in Report CPPS16-012, dated April
18, 2016 of the Director of Corporate Services as follows:
a)
That
the capital budget for the Transit Building Upgrades (Project 5-11.01 in the
2016 Capital Budget) be increased by $282,434 from $2,100,000 to $2,382,434;
b)
That
the additional $282,434 to be transferred to the Terminal Building Upgrades
Capital Project be funded from the 2016 Utility Services – Transportation -
Parking (Project 5-12.01);
c)
That
contract T-24-15 with Kawartha
Capital Corp., 580 Ashburnham Drive, Peterborough, ON, K9L 2A2, for the Transit Terminal West Wing Renovation
be increased by $315,198 from $874,520.28 to $1,189,718.28 plus HST of
$154,663.37 for a total cost of $1,344,381.65; and
d)
That a
provisional work value of $35,617 be committed to the project and the
Administrative Staff Committee be provided the authority to adjust the purchase
order value to an upset limit of $1,246,072 including HST as necessary to
complete this project.
12. Director of Utility Services
Report USEC16-008
Award of RFP P-18-16
for Water Resource Protection – A Funding Feasibility Study
That
Council approve the recommendations outlined in Report USEC16-008 dated April
18, 2016, of the Director of Utility Services, as follows:
a)
That
RFP P-18-16 for the Water Resource Protection - A Funding Feasibility Study be
awarded to XCG Consulting Limited at a cost of $145,665.00 plus $18,936.45 HST
for a total cost of $164,601.45; and
b)
That
a contingency fund of $50,000 be authorized to the consulting assignment and
the Director of Utility Services be authorized to adjust the purchase order
value to an upset limit of $214,601.45, if required.
13. Patients First and Public Health
That Council endorse the
following motion:
Be it therefore resolved
that the board of health for the Peterborough County-City Health Unit calls
upon the province of Ontario to ensure a continued strong role for public
health in keeping people healthy by:
a)
maintaining independent governance of the public health sector by
local boards of health; and
b)
maintain its direct and transparent funding of local boards of
health; and
c)
continue to directly negotiate Provincial Public Health Funding
and Accountability Agreements (PHFAA) with local boards of health.
Local municipal and First
Nation Councils are called upon to endorse this motion and advise Premier
Kathleen Wynne, Minister of Health and Long Term Care, the Honourable Eric
Hoskins, and local MPP, Minister of Agriculture and Rural Affairs Jeff Leal, in
writing.
14. Decorative Street Furniture
That staff prepare a
report on the costs and implementation of decorative street
furniture/furnishing such as bicycle racks, benches, garbage cans, maintenance
hole covers etc. that may be used to enhance the Peterborough experience.
15. Advertising and Charter of Rights Issues
That staff prepare an
information report on Pro-life advertisements and Charter of Rights issues such
as the Vancouver transit matter and other case law and how it affects all of
Canada.
16. Procedural By-law Review
That the Council
Procedural By-law Review Committee work with staff to review the Procedural
By-law and bring back any suggested revisions for Council consideration.
Submitted
by,
Councillor
Beamer
Chair
April
18, 2016