|
|
City Council Minutes
City of Peterborough
September 8, 2015
|
Minutes of a Meeting of City Council held
on September 8,
2015, in the Council Chambers.
Councillor
McWilliams
Confirmation of
Minutes – August 4, 2015
Moved
by Councillor Clarke, second by Councillor Pappas
That the minutes of the meetings of
Council held on August 4, 2015, be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor Haacke declared a conflict with items 4 and 5, Planning
Committee Reports PLPD15-040 and PLPD15-041, as he has a relative who lives on
Crescent Street.
Councillor
Haacke declared a conflict with item 6, Committee of the Whole Report CPFS15-042,
as his employer was involved in the transaction for 185 King Street.
Councillor
Vassiliadis declared a conflict with item 6, Committee of the Whole Report CPFS15-042,
as he owns property in proximity to the subject property.
Registered Delegations:
Jim
Kerr, Jim Kerr Excavating, made a delegation to Item
10 of Committee of the Whole Report No. 17 (Report USPW15-012 - Update Report
on Proposed Changes to Winter Services).
Mike
Maddock, Local 504, made a delegation to Item 10 of Committee of the Whole
Report No. 17 (Report USPW15-012 - Update Report on Proposed Changes to Winter
Services).
Fran
Fearnley, AGP Board of Directors, made a delegation to Item 4 of Planning
Committee Report No. 9 (Report PLPD15-041 – Class EA for the Otonabee River
Trail Extension and Shoreline Improvements around Little Lake).
Delegations Not Registered:
Planning
Committee Report
Kerry
Freeman-Meinhardt, 1741 Keppler Crescent, made a delegation to Item 1 of
Planning Committee Report No. 9 (Report PLPD15-046 Part of 1600 Sherbrooke
Street).
Stan
Steinsky, SR Steinsky Construction made a delegation to Item 1 of Planning
Committee Report No. 9 (Report PLPD15-046 Part of 1600 Sherbrooke Street).
Committee
of the Whole Reports
Jim
Kerr, Jim Kerr Excavating, made a delegation to Item 10 of Committee of the
Whole Report No. 17 (Report USPW15-012 - Update Report on Proposed Changes to
Winter Services).
There
were no delegations.
By-laws
Moved
by Councillor Therrien, seconded by Councillor Pappas
15-130 Being a By-law to amend the Zoning By-law for the property
known as 241 Rubidge Street
15-131 Being a By-law to amend the Zoning By-law for the property
known as 25 Merino Road
15-132 Being a By-law to amend By-law 07-027 Being a By-law for the
purpose of regulating the Disposal of waste, including establishing of Tipping
Fees for the Peterborough County-City Waste Management Facility
15-133 Being a by-law to authorize
the borrowing upon serial debentures in the principal amount of $10,312,600.00
towards the cost of certain capital works described in schedule “A” to this
by-law
15-134 Being a by-law to authorize
the borrowing upon serial debentures in the principal amount of $11,960,500.00
towards the cost of certain capital works described in schedule “A” to this
by-law
15-135 Being a By-law to Adopt
Amendment Number 170 to the Official Plan of the City of Peterborough for the
property known as Part of 1600 Sherbrooke Street
15-136 Being a
By-law to amend the Zoning By-law for the property known as Part of 1600
Sherbrooke Stree
15-137 Being a By-law to authorize
the execution of an Encroachment Agreement for lands municipally known as 400
Ashburnham Drive, in the City of Peterborough
15-138 Being a By-law to authorize
the execution of an Encroachment Agreement for lands municipally known as 43
James Street, in the City of Peterborough
15-139 Being a By-law to Appoint
Parking Enforcement Officers at 26 Hospital Drive and 243 Milroy Drive and to
remove a Parking Enforcement Officer at 171 King Street, 785 The
Kingsway and 747, 749, 751, 753, 755, 759 Erskine Ave., 1789 Stenson Blvd., 637
The Queensway, 300 Hedonics Road and 765 The Kingsway
15-140 Being a by-law to authorize the execution of the Municipal
Contribution agreement between Her Majesty the Queen in Right of Ontario as
represented by the Minister of Agriculture, Food and Rural Affairs and the
Corporation of the City of Peterborough for the transfer of the Small
Communities Fund grant to the Municipality to improve and renew public
infrastructure
15-141 Being a By-law to amend
By-law number 09-136 being a By-law for the Regulation of Parking
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Other Business
Moved by Councillor Baldwin, seconded by
Councillor Haacke
That the following by-law be read a
first, second and third time:
15-142 Being a By-law to confirm the proceedings of the Council at its meeting
held on September 8, 2015.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 9
Meeting
of August 24, 2015
To The Council of the City of Peterborough, for
consideration at its meeting held September 8, 2015
The Planning
Committee, as a result of its meeting held on August 24, 2015 recommends as
follows:
1.
Public
Meeting Under the Planning Act
Manager, Planning
Division
Report PLPD15-046
Part of 1600
Sherbrooke Street
That
Council approve the recommendations outlined in Report PLPD15-046 dated August
24, 2015, of the Manager, Planning Division, as follows:
a)
That
Schedule ‘E’ – Residential Density of the Official Plan be amended to include
the lands known as Part of 1600 Sherbrooke Street in the ‘Medium Density
Residential’ designation in accordance with the draft amendment attached as
Exhibit ‘D’ to Report PLPD15-046;
b)
That
the
subject property be rezoned from SP.167 – Special Public Service District to
SP.293,3m – Special Residential District in accordance with Exhibit ‘E’
attached to Report PLPD15-046.
At
the meeting of August 24, 2015 the following item was added:
c)
That
the application return to Council for site plan approval.
2.
Public
Meeting under The Planning Act
Manager, Planning
Division
Report PLPD15-044
25 Merino Road
That
Council approve the recommendation outlined in Report PLPD14-044 dated August
24, 2015, of the Manager, Planning Division, as follows:
That the zoning of 25 Merino Road be
amended from the R.1,1f,2e,8b,10d,13f – Residential District to the
R.1,1f,2e,8b,10c,13f – Residential District in accordance with the draft
amendment attached as Exhibit ‘D’ to Report PLPD14-044.
3.
Public
Meeting Under The Planning Act
Manager, Planning
Division
Report PLPD15-045
241 Rubidge Street
That
Council approve the recommendations outlined in Report PLPD15-045 dated August
24, 2015, of the Manager, Planning Division, as follows:
a)
That
Section 3.9 of the Zoning By-law be amended to add Exception 299 to add ‘an
office with a maximum floor area of 300m2 and ‘a personal service
establishment’ to the list of permitted uses; and to reduce the minimum number
of parking spaces for residential to 1 parking space per unit, in accordance
with the draft amendment attached as Exhibit ‘D’ to Report PLPD15-045.
b)
That
the zoning of 241 Rubidge Street be amended from the C.1 Commercial District to
the C.1-299 ‘H’ – Commercial District in accordance with the draft amendment
attached as Exhibit ‘D’ to Report PLPD15-045.
c)
That
the ‘H’ – Holding Symbol be removed subject to a Development and Encroachment
Agreement, to address the following:
i)
Encroachment
of the proposed canopy shown on the concept site plan attached as Exhibit B to
Report PLPD15-045.
ii)
Improvement
of the City’s Right of Way to include landscaping between the back of the
sidewalk and the property line; removal of the depressed curb along Rubidge
Street at the north end of the site, adjacent to the parking spaces; and
replacement of the depressed curb with new full height curbing and landscaping.
4.
Manager,
Planning Division
Manager,
Transportation Division
Report PLPD15-041
Class EA for the
Otonabee River Trail Extension and Shoreline Improvements around Little Lake
That Council approve the
recommendations outlined in Report PLPD15-041
dated August 24, 2015, of the Manager, Planning Division and the Manager,
Transportation Division, as follows:
a)
That
Council endorse the Class Environmental Assessment for the Otonabee River Trail
Extension and Shoreline Improvements around Little Lake and the preliminary
design be approved in accordance with Exhibit “A” attached to Report PLPD15-041.
b)
That
the proposed traffic calming measures for the area recommended in the Class
Environmental Assessment Report, as shown in Exhibit “A” attached to Report
PLPD15-041 be approved.
c)
That
Council direct staff to finalize the Otonabee River Trail Extension and
Shoreline Improvements Environmental Study Report and post for public review
for the mandatory 30 day public review period in accordance with the provisions
of the Municipal Class Environmental Assessment Process.
5.
Manager,
Planning Division
Report PLPD15-040
Land-Use/Design Study
for the Special Policy Area Identified in Schedule “J” of the Official Plan
That
Council approve the recommendations outlined in Report PLPD15-040 dated August 24, 2015, of the
Manager, Planning Division, as follows:
a)
That
the Land-Use / Urban Design Study prepared by Gladki Planning Associates and
Suzita Morita Inc. for the Special Policy Area as identified on Schedule J of
the City’s Official Plan be adopted, and
b)
That
the process to amend the Official Plan and the Zoning By-law be initiated to
implement the conclusions of the Land-Use / Urban Design Study.
c)
That
the Cultural Heritage Assessment dated February 26, 2014, completed by ERA
Architects, be received.
Submitted
by,
Councillor
Parnell
Chair
August
24, 2015
Committee
of the Whole Report No. 17
Meeting of August 31,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held September 8, 2015
The Committee of the Whole as a result of its meeting held
on August 31, 2015, recommends as follows:
1.
Report
of Closed Session
City Clerk
Report CPCLK15-008
Citizen Appointment
to the Museum and Archives Advisory Committee
That Council approve the
recommendation outlined in
Report CPCLK15-008, dated August 31, 2015, of the City Clerk, on behalf of
Trent University, as follows:
That Jodi Aoki be appointed to
serve as the Trent University representative in the Museum and Archives
Advisory Committee.
2.
Director
of Corporate Services
Report CPFS15-041
Quarterly Financial
Report (Unaudited)
As of June 30, 2015
That Council approve the
recommendations outlined in Report CPFS15-041 dated August 31, 2015, of the
Director of Corporate Services, as follows:
a) That the June 30, 2015
Quarterly Financial Report (unaudited) attached as Appendix A to Report
CPFS15-041, dated August 31, 2015, be received.
b) That the request of the
Peterborough Housing Corporation (PHC) Board to draw up to $386,700 from the
Social Housing PHC Capital Reserve to finance the installation of underground
vaults to accommodate bulk water meters at various multi-unit facilities, be
approved.
c) That
$150,000 be drawn from the Social Housing Reserve and transferred to
Peterborough Housing Corporation to assist the Corporation in completing a
Capital Financing and Community Revitalization Plan for the entire social
housing portfolio under its control, be approved.
3.
Director
of Corporate Services
Report CPFS15-043
Municipal
Infrastructure Funding – Next Intake (2015)
That
Council approve the recommendations outlined in Report CPFS15-043 dated August
31, 2015, of the Director of Corporate Services, as follows:
a)
That
an Expression of Interest and, if successful, an application be submitted to
the Ontario Community Infrastructure Fund for the Bears Creek Flood Reduction -
Marina Boulevard Major System
By-Pass Project; and
b)
That
an Expression of Interest and, if successful, an application be submitted to
the Small Communities Fund for the Simcoe Street and Water Street
Rehabilitation Project.
4.
Director
of Utility Services
Report USWM15-008
Extension of
Recycling Processing Contracts
That Council approve the
recommendations outlined in
Report USWM15-008 dated August 31, 2015, of the Director of Utility Services,
as follows:
a)
That
the existing contract with HGC Management Inc. 460 Woody Road, Unit 4,
Oakville, Ontario, for the operation of the Household Hazardous Waste Facility,
Recyclables Processing, and operation of the Drop-Off Depot be extended from
January 1, 2017 until December 31, 2019, as per the changes noted in Report
USWM15-008 under “Terms of Extension”; and
b) That the Mayor
and City Clerk be authorized to sign an amending agreement with HGC Management
Inc.
5.
Director
of Utility Services
Report USPW15-011
Update Council on the
Goose Control Program
That
Council approve the recommendation outlined in Report USPW15-011 dated August
31, 2015, of the Director of Utility Services, as follows:
That Report USPW15-011 updating
Council on the Goose Control Program be received for information.
6.
Director
of Corporate Services
Report CPFS15-042
Loan Guarantee to
Infrastructure Ontario on behalf of Peterborough County City Health Unit
That Council approve the
recommendations outlined in
Report CPFS15-042, dated August 31, 2015 of the Director of Corporate Services
as follows:
a)
That
the City of Peterborough provide a loan guarantee to Infrastructure Ontario for
an amount not to exceed $2.16 million, representing the City’s 60% share of the
estimated $3.6 million debenture for the Peterborough County City Health Unit
for the purchase and financing of the leasehold improvements at their new
premises at 185 King Street.
b) That
the Director of Corporate Services be authorized to prepare all necessary documents
including a by-law and corresponding Capital Facilities Agreement with the
Peterborough County City Health Unit.
7.
Director
of Corporate Services
Report CPFS15-044
Small Communities
Fund Contribution Agreement for the Bethune Street (Dalhousie Street to Dublin
Street) Sanitary Sewer, Road and Jackson Creek Diversion Project
That Council approve the
recommendations outlined in Report CPFS15-044 dated August 31, 2015, of the
Director of Corporate Services, as follows:
a) That a by-law be passed
authorizing the Mayor and Clerk to sign the Small Communities Fund (SCF)
contribution agreement between Her Majesty the Queen in Right of Ontario as
represented by the Minister of Agriculture, Food and Rural Affairs and the City
of Peterborough;
b) That the Bethune Trunk Sewer
Capital Project (2011 Capital Budget Ref #5-6.06) be combined with the Bethune
Street – Dalhousie to Dublin Street Project (2015 Capital Budget Ref #5-2.04)
and be named the Bethune Street Project; and
c) That
the Bethune Street Project be amended as set out in Appendix A to Report CPFS15-044,
to reflect the Small Communities Fund grant.
8.
Director
of Community Services
Director of Utility
Services
Report USEC15-019
Pre-commitment of
Funds and Award of Tender T-46-15 for Beavermead Campground Improvements
That
Council approve the recommendations outlined in Report USEC15-019 dated August
31, 2015, of the Director of Utility Services and the Director of Community
Services, as follows:
a) That the $272,850 balance of the
approved 2012
and 2013 Beavermead Campground Park Implementation capital budgets (project
reference # 6-7.03) be increased by $322,835 to $595,685, and be pre-committed
to the 2016 Capital budget;
b) That RFT document T-46-15 for Beavermead
Campground Improvements be awarded to Accurex Inc., 150 O’Carroll Avenue, Unit
1, Peterborough, ON, K9H 4V3 at a total cost of $479,247.28 plus $62,302.15 HST
for a total of $541,549.43; and
c) That a
provisional work value of $30,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $509,247.28 excluding HST as necessary to complete this project.
9.
Director
of Utility Services
Report USEC15-020
Brealey Drive
Reconstruction Design
Lansdowne Street to
Sherbrooke Street
That
Council approve the recommendations outlined in Report USEC15-020 dated August
31, 2015, of the Director of Utility Services, as follows:
a) That the design concept for Brealey Drive from
Lansdowne Street West to Sherbrooke Street as described in Report USEC15-020 be
adopted as the basis for detailed design; and
b) That staff be
directed to consider closing Brealey Drive to through traffic and detour
traffic during the reconstruction works.
10. Director
of Utility Services
Report USPW15-012
Update Report on
Proposed Changes to Winter Services
That
Council approve the recommendations outlined in
Report USPW15-012 dated August 31, 2015, of the Director of Utility Services,
as follows:
a)
That
a 3-year pilot project to augment the existing Winter Control Services by the
addition of 6 Temporary Winter Operators, the leasing of two articulated
loaders and the hiring of additional contracted trucks as required be
implemented; and
b)
That
staff report back on the success of the pilot project after the 2017/2018
winter season.
11. Director
of Utility Services
Report USPW15-013
Award of RFP P-20-15
for Design, Supply, and Installation of Three Play Structures
That
Council approve the recommendation outlined in Report USPW15-013 dated August
31, 2015 of the Director of Utility Services, as follows:
That RFP document P-20-15 for the
Design, Supply, and Installation of Three Play Structures be awarded to KSL
Design Ltd, 18 Spalding Drive, P.O. Box 25085, Brantford, ON N3T 6K5 at a total
cost of $332,591.30 plus $43,236.87 HST for a total of $375,828.17.
12. Community
Bus Service
That staff report back to Committee of
the Whole on the costs and feasibility of introducing a new Community Bus
Service, as recommended in the 2012 Transit Operations Review, to provide
enhanced service to seniors residences, medical facilities, shopping and other
activity centers.
Submitted
by,
Councillor
Beamer
Chair
August
31, 2015