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City
Council Minutes
City
of Peterborough
August
5, 2014
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Minutes of a Meeting of City Council
Held on August 5,
2014, in the Council Chambers.
Councillor
Clarke
Councillor
McWilliams
Confirmation of
Minutes – June 30, 2014
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meeting of
Council held on June 30, 2014, be approved.
“CARRIED”
Disclosure of
Pecuniary Interest
Councillor McWilliams declared a
Pecuniary Interest in Item 1, Planning Committee Report 8, as he owns a
competing business.
Mayor
Bennett declared a Pecuniary Interest in Item 17, Committee of the Whole Report
10, as he has a financial interest in a transportation firm.
Registered Delegations:
Patti
Peeters, 307 Burnham Street, made a delegation to Item 16 of Committee of the
Whole Report No. 10 (Report USPW14-002, Winter Services Report).
Janice
Sorrie and Teddi Pappas, Operation Catnip, made a delegation to Item 13 of
Committee of the Whole Report No. 10 (Report OCS14-006, Peterborough Humane
Society Agreement).
Marie
Bongard, 461 Albert Street, made a delegation to the following items of
Committee of the Whole Report No.10: Item 2, Report PLPD14-046, PHC Acquisition
of Former McRae Campus, Fleming College, Item 5, Report USTR14-007, Active
Transportation By-law, Item 16, USPW14-002, Winter Services Report and Item 17,
Report USTR14-009, 2014 Transit Budget Concerns.
Paul
Brown, 277 Stewart Street, made a delegation to Item 16 of Committee of the
Whole Report No. 10 (Report USPW14-002, Winter Services Report).
Bill
Templeman, 301 Boswell Avenue, made a delegation to Item 16 of Committee of the
Whole Report No. 10 (Report USPW14-002, Winter Services Report).
Mike
Maddock, Local 504, made a delegation to Item 16 of Committee of the Whole
Report No. 10 (Report USPW14-002, Winter Services Report).
Councillor
Juby left the meeting at 8:00 p.m. and returned at 8:04 p.m.
Roy
Brady, 304-136 Ware Street, made a delegation to Item 16 of Committee of the
Whole Report No. 10 (Report USPW14-002, Winter Services Report).
Jeff
Pass, 700 Fortier Drive, made a delegation to Item 16 of Committee of the Whole
Report No. 10 (Report USPW14-002, Winter Services Report).
Councillor
McWilliams left the meeting at 8:22 p.m.
Elaine
Covert, Peterborough, made a delegation to Item 17 of Committee of the Whole
Report No. 10 (Report USTR14-009, 2014 Transit Budget Concerns).
Delegations Not Registered:
Budget
Committee Report
There
were no delegations
Planning
Committee Report
There
were no delegations.
Committee
of the Whole Report
There
were no delegations.
By-laws
14-095 Being a By-law to amend By-law 07-027 Being a By-law for the
purpose of regulating the Disposal of Waste, including establishing of Tipping
Fees for the Peterborough County-City Waste Management Facility
14-096 Being a By-law to Regulate Bicycles, Skateboards, Inline
Skates, Roller Skates, E-Bikes, Segways and other conveyances drawn, propelled
or driven by any kind of muscular power in the City of Peterborough
14-097 Being a By-law to Appoint Parking Enforcement Officers at
210 Hunter Street West and 311 George Street North
14-098 Being a By-law to authorize the entering into and the
execution of an Agreement between The Corporation of the City of Peterborough
and The Peterborough Humane Society
14-099 Being a By-law to Amend the Zoning By-law for the property
known as 900 Water Street and an unopened portion of the Hilliard Street right
of way
14-100 Being a By-law to authorize the acquisition of the land
municipally known as part of 152 Lansdowne Street East, being designated as
Part 2 on Reference Plan 45R-12163, in the City of Peterborough in the County
of Peterborough
14-101 Being a By-law to authorize the acquisition of the land
municipally known as part of 696 Brealey Drive, being designated as Part 2 on
Reference Plan 45R-13628, in the City of Peterborough, in the County of
Peterborough
14-102 Being a By-law to authorize the acquisition of the land
municipally known as part of 704 Brealey Drive, being designated as Part 1 on
Reference Plan 45R13628, in the City of Peterborough, in the County of
Peterborough
14-103 Being a By-law to authorize the acquisition of the land
municipally known as part of 1811 Ashburnham Drive, being designated as Part 5
on Reference Plan 45R-15847, in the City of Peterborough, in the County of
Peterborough
14-104 Being a By-law to authorize the acquisition of the land
municipally known as part of 1838 Ashburnham Drive, being designated as Part 3
on Reference Plan 45R-15847, in the City of Peterborough, in the County of
Peterborough
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Other Business
Moved by Councillor Beamer, seconded
by Councillor Juby
That the following by-law be read a
first, second and third time:
14-105 Being a By-law to confirm the proceedings of the Council at its meeting
held on August 5, 2014.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
Natalie Garnett
Deputy City Clerk
Daryl Bennett
Mayor
Budget
Committee Report No. 1
Meeting of
July 21, 2014
To the Council of The City of Peterborough for
consideration at its meeting held August 5, 2014.
The Budget Committee as a Result of
its meeting held on July 21, 2014 Recommends as follows:
1.
Director
of Corporate Services
Report
CPFS14-020
2015
Budget Guidelines
That Council approve the
recommendations outlined in Report CPFS14-020, dated July 21, 2014, of the
Director of Corporate Services, as follows:
a)
That the
Draft 2015 Operating Budget reflect a 2% all-inclusive (Municipal, Education
and Sewer Surcharge) increase for increased operating costs and traditional
support for the capital program.
b)
That the
Draft 2015 Operating Budget reflect an additional 1% all-inclusive (Municipal,
Education and Sewer Surcharge) increase to fund the 2015 increase for
tax-supported debt charges and any increase to base capital levy to continue to
implement the Capital Financing Policy approved by Council at its meeting held
April 23, 2012.
c)
That
the Tax Ratio Reduction Program be deferred for one year by holding the Tax
Ratios for all tax classes at the 2014 level in order to provide relief for the
Residential Tax Class.
d) That the draft 2015 Operating Budget reflect a
3.2% increase in the net Peterborough Community Police Services Budget to be
accommodated within the 2% general increase, and any increase in the net Police
Services budget beyond the 3.2% be addressed by the 2015-2018 Council and the
Peterborough Police Services Board as part of the detailed 2015 Budget
deliberations to occur in January of 2015.
e) That 2015 Budget Committee meetings be
tentatively scheduled on the following dates to complete the 2015 Budget
process:
·
January
12, 2015 to January 15, 2015 - Detailed Review
·
January
21, 2015 - Public Meeting
·
February
2, 2015 - Anticipated Approval
At
the Council meeting of August 5, 2014 item f), was added:
f) i) Whereas
Section 39(2) of the Police Services Act stipulates the
format of the Police estimates, the period that they cover and the
timetable for their submission shall be determined by the Council;
ii) And in order
for the 2015-2018 Council to better understand the Peterborough Police Service
Board’s 2015 Operating Budget request; and to be able to have meaningful discussion
with the Board about potential new financial efficiencies;
iii) The
Peterborough Police Services Board be requested to provide its 2015 operating
budget information in the same format that was provided for the Police Board
Budgeted 2014 Expense Activity as set in Chief Administrative Officer’s Report
CAO14-008 dated March 31, 2014;
iv) And that this
information be provided to Council prior to the Budget Committee’s detailed
review of the 2015 Draft Budget in January 2015.
Submitted by,
Councillor Clarke
Chair
July 21, 2014
Planning
Committee Report No. 8
Meeting
of July 21, 2014
To The Council of the City of Peterborough, for
consideration at its meeting held August 5, 2014
The Planning
Committee, as a result of its meeting held on July 21, 2014 recommends as
follows:
1.
Public
Meeting under The Planning Act
Manager, Planning
Division
Report PLPD14-039
900 Water Street and
Part of Hilliard Street
Zoning By-law
Amendment
That
Council approve the recommendations outlined in Report PLPD14-039 dated July
21, 2014, of the Manager, Planning Division, as follows:
a)
That
the application to amend the Zoning By-Law be approved in accordance with
Exhibit ‘C’ attached to Report PLPD14-039 as follows:
i)
That
the SP. 174 zoning of the subject lands be amended to limit the permitted uses
to those Light Industrial uses permitted in the M1.1 Zoning District and a
‘rental establishment’;
ii)
That
Schedule ‘X’ to Section 214 be repealed.
b)
That
the ‘H’ – Holding Symbol be removed from the property subject to the following:
i)
Site
Plan Approval being granted which will include:
·
Recommendations
as contained in the Environmental Review
(D.M. Wills, 2014) be incorporated in the approved Site Plan, subject to
approval of Otonabee Conservation;
·
Detailed
Stormwater Management design be incorporated in the approved Site Plan, subject
to approval of the City’s Utility Services Department and Otonabee
Conservation;
·
Completion
of a Stage 1 – Stage 2 Archaeological Assessment for the property.
ii)
The
owner enter into a licensing agreement for use of the City Road Allowance (Part
of Hilliard Street) adjacent to the property at 900 Water St and that the
agreement preserve the right for public access from Water Street to the
Otonabee River.
Submitted
by,
Councillor
Hall
Chair
July
21, 2014
Committee
of the Whole Report No. 10
Meeting of July 28,
2014
To the Council of The City of Peterborough for
Consideration at its Meeting held August 5, 2014
The Committee of the Whole as a Result of its Meeting held
on July 28, 2014, Recommends as Follows:
1.
Chief
Administrative officer
Report CAO14-015
City/Fleming College
Funding Agreement Kawartha Trades and Technology Centre
That Council approve the
recommendation outlined in Report CAO14-015, dated July 28, 2014, of the Chief
Administrative Officer, as follows:
That a City / Fleming College Funding
Agreement be approved through which the City will provide a $1.0 million
contribution to the College’s Kawartha Trades and Technology Centre, and
Fleming will sell the former McRae Campus at 555 Bonaccord Street to
Peterborough Housing Corporation for $800,000.
2. Director, Planning and
Development Services
Report PLPD14-046
PHC Acquisition of Former McRae Campus, Fleming
College
That Council approve the
recommendations outlined in Report PLPD14- 046 dated July 28, 2014, of the
Director, Planning and Development Services, as follows:
c)
That,
pursuant to Article 5.3 of the Shareholder Direction, the City or Peterborough
as the sole shareholder of Peterborough Housing Corporation (PHC), consents to
the purchase of 555 Bonaccord Street, being the balance of the former McRae
Campus of Fleming College, in order to further the objectives of the
Corporation.
d)
That,
pursuant to Article 5.3 of the Shareholder Direction, the City of Peterborough as
the sole shareholder of PHC, authorizes the Board of PHC, following an
evaluation of its current building and property assets, to dispose of and/or
leverage certain assets of the Corporation to purchase and develop 555
Bonaccord Street in order to further the objectives of the PHC.
e)
That
Council acknowledge that PHC will develop the property under the flexibility
granted to the City of Peterborough in the Zoning By-law to carry out any
lawful purpose of the City.
3. Director of Community Services
Report CSRS14-005
Concussion Awareness
and Management Policy
That Council approve the
recommendation outlined in Report CSRS14-005 dated July 28, 2014, of the
Director of Community Services, as follows:
That the corporate policy on
Concussion Awareness and Management be approved, in the form attached as
Appendix “A” of Report CSRS14-005.
4. Director of Community Services
Report CSACH14-007
Award of RFP P-18-14
for Storage Systems for the Peterborough Museum & Archives
That Council approve the recommendation
outlined in Report CSACH14-007 dated July 28, 2014, of the Director of Community
Services, as follows:
That RFP document P-18-14 for the Storage
Systems for the Peterborough Museum and Archives be awarded to Spacesaver
Solutions Inc., 115 Englehard Drive, Aurora, Ontario L4G 3V1 at a total cost of
$145,520.02 plus $18,917.60 HST for a total of $164,437.62.
5. Director of Utility Services
Report USTR14-007
Active Transportation
By-law
That Council approve the
recommendations outlined in Report USTR14-007 dated June 23, 2014, of the
Director of Utility Services, as follows:
a)
That
sections 3, 4, 9 and 15 of By-law 91-71 (Traffic By-law), By-law 1987-56
(By-law to Require Bicycle Licences), Chapter 729 of the Municipal Code, and
sections 1(d), 1(e) and 4 of By-law 09-164 be repealed and replaced by the
Active Transportation By-Law, attached as Appendix A to Report USTR14-007.
b)
That
staff be directed to amend By-law 09-164 as outlined in this report in order to
make By-law 09-164 consistent with the definitions and intent of the Active
Transportation By-law,
c)
That
staff
be directed to amend By-law 91-71 as outlined in this report in order to make
By-law 91-71 consistent with the definitions and intent of the Active
Transportation By-law; and
d)
That
staff conduct an education and awareness campaign regarding the Active
Transportation By-Law.
6.
Director, Planning and Development Services
Report PLPD14-040
Purchase of Partial
Property at 1811 Ashburnham Drive
That Council approve the
recommendation outlined in Report PLPD14-040 dated July 28, 2014, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize
the purchase of partial property known municipally as 1811 Ashburnham Drive,
for $120,000.00 plus land transfer tax of $925.00.
7. Director, Planning and Development
Services
Report PLPD14-041
Purchase of Partial
Property at 1838 Ashburnham Drive
That Council approve the
recommendation outlined in Report PLPD14-041 dated July 28, 2014, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize
the purchase of partial property known municipally as 1838 Ashburnham Drive,
for $100,000.00 plus land transfer tax of $725.00.
8. Director, Planning and
Development Services
Report PLPD14-042
Purchase of Partial
Property at 152 Lansdowne Street East
That Council approve the
recommendation outlined in Report PLPD14-042 dated July 28, 2014, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize the purchase of partial property known
municipally as 152 Lansdowne Street East, for $2,150.00 plus land transfer tax
of $10.75.
9. Director, Planning and Development Services
Report PLPD14-043
Purchase of Partial
Property at 696 Brealey Drive
That Council approve the
recommendation outlined in Report PLPD14-043 dated July 28, 2014, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize the purchase of partial property known
municipally as 696 Brealey Drive, for $88,000.00 plus land transfer tax of
$605.00.
10. Director, Planning and
Development Services
Report PLPD14-044
Purchase of Partial
Property at 704 Brealey Drive
That Council approve the
recommendation outlined in Report PLPD14-044 dated July 28, 2014, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize the purchase of partial property known
municipally as 704 Brealey Drive, for $90,000.00 plus land transfer tax of
$625.00.
11. Director of Corporate Services
Report CPFS14-021
Award of RFP P-07-14 for Budgeting Software
Solution
That Council approve the
recommendation outlined in Report CPFS14-021 dated July 28, 2014, of the
Director of Corporate Services, as follows:
That RFP document P-07-14 for the Budgeting
Software Solution be awarded to Questica Inc., 980 Fraser Drive, Suite 105,
Burlington, Ontario, L7L 5P5 at a total cost of $171,400 plus $22,282 for a
total cost of $193,682.
12. Director of Planning and Development Services
Report PLPD14-045
Peterborough Housing
Corporation Shareholder Report (2013)
That Council approve the
recommendations outlined in Report PLPD14-045 dated July 28, 2014, of the
Director of Planning and Development Services, as follows:
a)
That
the presentation from Peterborough Housing Corporation be received.
b)
That
the audited financial statements of the Peterborough Housing Corporation (the
“Corporation”) and subsidiary corporations, for the fiscal year ending on
December 31, 2013, together with the report of the auditors thereon, be
received and approved;
c)
That
the election of the following persons as Directors of the Corporation be
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Andrew Beamer, Janet Clarkson, Ken
Andrews, Bonnie Clark, Terry Low, Ken Smith, Linda Kehoe, Mary Hay, Jack
Gillian and Larry Love;
d)
That
the 2013 Annual Report on the progress and accomplishments of the Corporation
be received and approved; and
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, be appointed auditors of
the Corporation, until the next annual resolution of the Shareholder is signed
or until their successors are duly appointed.
13. City Solicitor and Director of Legal Services
Report OCS14-006
Peterborough Humane
Society Agreement
a)
That
a presentation by the Peterborough Humane Society on July 28, 2014 be received;
b)
That
a by-law be enacted authorizing the Mayor and Clerk to execute a five (5) year
agreement from July 1, 2014 to June 30, 2019 between the City and the
Peterborough Humane Society, that maintains the same level of service at the
following annual costs:
|
From
|
To
|
Annual Amount
|
|
July 1, 2014
|
June 30, 2015
|
$ 315,686
|
|
July 1, 2015
|
June 30, 2016
|
$ 340,194
|
|
July 1, 2016
|
June 30, 2017
|
$ 340,194
|
|
July 1, 2017
|
June 30, 2018
|
$ 340,194
|
|
July 1, 2018
|
June 30, 2019
|
$ 340,194
|
|
Total over term
|
|
$1,676,462
|
c)
That
the City’s 2014 Budgeted Contribution to the Peterborough Humane Society be
increased by $16,432 from $296,000 to $312,432 and that the $16,432 be
transferred from the General Contingency Account.
d) That
Staff and the Peterborough Humane Society undertake a review of all animal
by-laws, including a review to regulate cats through licensing, and report back
to Council.
14. Director of Utility Services
Report USTR14-012
Complete
Streets Presentation
That Council approve the
recommendation outlined in Report USTR14-012, dated July 28, 2014, of the
Director of Utility Services as follows:
That the presentations on Complete
Streets by Larry Stinson, Director of Public Health Programs with the
Peterborough County-City Health Unit and Kevin Jones, Transportation Manager be
received for information.
15. President and CEO, Peterborough Economic
Development
Report PED14-003
PED 2014 Second Quarter Report
That Council approve the
recommendation outlined in Report PED14-003 of the President and CEO of
Peterborough Economic Development, as follows:
That Report PED14-003 providing the
Peterborough Economic Development 2014 Second Quarter Report be received.
16. Director of Utility Services
Report USPW14-002
Winter Services
Report
That Council approve the
recommendations outlined in Report USPW14-002 dated July 28, 2014, of the
Director of Utility Services, as follows:
a)
That
Council reaffirm the provision of road winter services based on the Minimum
Maintenance Standards issued under Ontario Regulation 239/02 and as shown in
Appendix F of Report USPW14-002;
b)
That
appropriate sand, salt and anti-icing material storage be included in the
design of 791 Webber Avenue and in future capital budget estimates;
c)
That
the procurement and installation of individual anti-icing storage tanks on snow
plow trucks and any other necessary ancillary equipment be included in future
capital budget estimates;
d)
That
a 2014 budget in the amount of $55,000 funded from Contingency be established
for winter services during the 2014/2015 winter season at the properties listed
in Appendix D, Section D.5 of Report USPW14-002 and that these locations be
included in the tender to be issued for the provision of winter services at
various parking lots throughout the City;
e)
That
$70,000 be included in the 2015 Draft Budget for Council consideration to
contract snow removal and sand/salt application for all Transit stops and adult
crossing guard locations in the City of Peterborough for the period of November
and December 2015 and that, if approved in 2015, future budgets include the
full annualization of these services as shown in Table 1 of Report USPW14-002;
f)
That
$90,000 be included in the 2015 Draft Budget for Council consideration to
contract Sidewalk snow clearing outside the area bounded by Television Road,
Monaghan Road, Lansdowne Street and Parkhill Road for the period of November
and December 2015 and that, if approved in 2015, future budgets include the
full annualization of these services as shown in Table 1 of Report USPW14-002;
g)
That
a Capital expenditure of $230,000 be approved for the 2015/2016 winter season
to add an additional combination plow/salt road truck to the existing winter
roads fleet; and
h)
That
By-law Chapter 629 of the Peterborough Municipal Code be repealed and that
staff be directed to develop a by-law which will continue to require owners to
remove or cause to be removed snow and ice from roof tops.
17. Director of Utility Services
Report USTR14-009
2014 Transit Budget
Concerns
That Council approve the
recommendations outlined in Report USTR14-009 dated July 28, 2014, of the
Director of Utility Services, as follows:
a)
That the
2014 Conventional Transit Operation - Wages and Benefits accounts be increased
by $129,000 from $5,000,705 to $5,129,705 and that the $129,000 be transferred
from the General Contingency Account;
b)
That 5 new
full time permanent Public Transit Operators be hired effective August 25,
2014, at an estimated 2014 cost including benefits of $129,000 thereby reducing
overtime costs as this work is currently being done by existing full time
staff; and
c)
That staff
consider other measures to address the 2014 Transit Budget shortfall and report
back to Council in September 2014 with recommendations to address the 2014 budget
pressures; to provide a more detailed status update on the implementation of
the Transit Operations Review recommendations and to seek direction on
implementing the remaining service changes recommended in the Transit
Operations Review.
18. Director of Utility Services
Report USPW14-009
Award of RFP P-13-14
for the Design of the New City of Peterborough Public Works Operations Centre
That Council approve the
recommendations outlined in Report USPW14-009 dated July 28, 2014, of the
Director of Utility Services, as follows:
a)
That
Phase 1 of RFP P-13-14 for the Design of the New Public Works Operations Center
be awarded to Reinders+Rieder Ltd., 57 Mill Street North, Suite 201, Brampton,
ON, L6X 1S9 at a cost of $89,812.50 plus HST of $11,675.62 for a total cost of
101,488.12; and
b)
That
upon approval of the appropriate budgets, Phase 2 and Phase 3 proceed and be
awarded to Reinders+Rieder Ltd., 57 Mill Street North, Suite 201, Brampton, ON,
L6X 1S9 at a cost of $329,312.50 plus HST of $42,810.62 for a total of
$$372,123.12 for Phase 2 and $179,625.00 plus HST of $23,351.25 for a total of
$202,976.25 for Phase 3.
19. Director of Planning and
Development Services
Report PLHD14-007
Investment in
Affordable Housing (IAH) Program Extension
That
Council approve the recommendations outlined in Report PLHD14-007 dated July
28, 2014, of the Director of Planning and Development Services, as follows:
a)
That
the Mayor and Clerk be authorized to enter into an Administration Agreement
with the province for the Investment in Affordable Housing program extension,
as well as any related project, program and delivery agreements with private
and non-profit organizations;
b)
That
the Director of Planning and Development Services prepare and submit to the
Ministry of Municipal Affairs and Housing (MMAH) the multi-year Program
Delivery and Fiscal Plan (PDFP) and any subsequent revisions, after obtaining
input from the Joint Services Steering Committee; and,
c)
That
the Director of Planning and Development Services be authorized to negotiate
single source, program delivery agreements with local, non-profit delivery
agents.
Submitted by,
Councillor Hall
Chair
July 28, 2014