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Public Library Board of Trustees
City of Peterborough
June 27, 2017
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Minutes of a Meeting of the Public Library Board of
Trustees Held on June 27, 2017 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:06 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Councillor
Baldwin
Barb
Connor
Mauro
DiCarlo
Dan
Moloney
Garth
Wedlock
Leslie
Woolcott
Regrets:
Teresa
Kerr, Vice Chair
Natalie
Garnett, Deputy City Clerk
Jennifer Jones, Library CEO
Minutes – May 30, 2017
Moved
by Councillor Baldwin
That
the minutes of the Public Library Board of Trustees meeting held on May 30,
2017 be approved as circulated.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No
items were approved as part of the Consent Agenda.
Library CEO
Report PPL17-045
Auditor’s Report
Moved by Mauro DiCarlo
That
the Library Board approve the recommendation outlined in Report PPL17-045 dated
June 27, 2017, of the Library CEO, as follows:
That
the Library Board receive and approve the 2016 Audited Financial Statements for
the Peterborough Public Library.
“CARRIED”
Library CEO
Report PPL17-023
Foundation Naming Rights Request
Bruce
Gravel, Library Foundation Board of Directors, discussed the Foundation’s
request at the library on Aylmer Street. It was determined that the request
was not for naming rights, but rather for signage.
Moved
by Councillor Baldwin
That
the Library Board approve the recommendations outlined in Report PPL17-023 dated
June 27, 2017, of the Library CEO, as follows:
a) That Report
PPL17-023 be received for information;
b) That the Library Board
confirm support for the Library Foundation having signage in the renovated
library to raise their profile and encourage donations; and,
c) That the CEO
meet with the Corporate Sponsorship Coordinator regarding the request, and update
the Board at the September meeting.
“CARRIED”
Library CEO
Report PPL17-041
MOU Update
Library Board members were asked to review the draft
Memorandum of Understanding document and provide any additional
comments/proposed changes to the Chair and the CEO.
Moved by Dan Moloney
That
the Library Board approve the recommendations outlined in Report PPL17-041,
dated June 27, 2017, of the Library CEO as follows:
a) That Report PPL17-041 be received for information; and,
b) That the revised draft MOU
be brought to the September Library Board meeting for approval.
“CARRIED”
Library CEO
Report PPL17-040
Library Strategic Plan – Status Update
The
CEO provided information regarding the eight submissions for the Request for
Proposal (RFP) for the Library Strategic Plan.
Moved
by Garth Wedlock
That
the Library Board approve the recommendations outlined in Report PPL17-040,
dated June 27, 2017, of the Library CEO as follows:
a) That Report PPL17-040 be received for information; and,
b) That TCI Management Inc. be
selected as the successful candidate for the Library Strategic Plan and
Rebranding RFP.
“CARRIED”
Library CEO
Report PPL17-042
Updates from the Foundation
and Friends of the Library
Moved by Leslie Woolcott
That
the Library Board approve the recommendation outlined in Report PPL17-042 dated
June 27, 2017, of the Library CEO, as follows:
That
the verbal reports to inform the Library Board on the status of the
Peterborough Public Library Foundation and the Friends of the Peterborough
Public Library, be received for information.
“CARRIED”
Library CEO
Report PPL17-043
Library Room Bookings
Policy
Moved
by Councillor
Riel
That
the Library Board approve the recommendations outlined in Report PPL17-043,
dated June 27, 2017 of the Library CEO, as follows:
a) That Report PPL17-043 of the
Library CEO be received for information; and,
b) That the Library
Room Bookings Policy be approved as amended.
“CARRIED”
Library CEO
Report PPL17-044
Library CEO Report
June 2017
Moved
by Councillor
Baldwin
That
the Library Board approve the recommendation in Report PPL17-044 dated June 27,
2017, of the Library CEO, as follows:
That
Report PPL17-044 be received for information.
“CARRIED”
Other Business
Library
Café
The
CEO requested direction from the Board regarding the operation of the café in
the renovated library. Additional background information will be brought
forward to the September meeting for Board consideration.
DelaFosse
Rental
The
CEO advised that she will meet with the tenants in the lower level of the
DelaFosse building and provide an update to the Board at the September meeting.
Next Meeting
The
Chair indicated that the next Board meeting will be held on September 26, 2017.
Adjournment
Moved
by Dan Moloney
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair