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City Council Minutes

City of Peterborough

May 19, 2015

 

 

Minutes of a Meeting of City Council Held on May 19, 2015, in the Council Chambers.

The City Council meeting was called to order at 6:30 p.m. in the Council Chambers, City Hall.

Roll Call:

Councillor Baldwin

Councillor Beamer

Councillor Clarke

Councillor Haacke

Councillor McWilliams

Councillor Pappas

Councillor Parnell (6:32 p.m.)

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Confirmation of Minutes – April 27 and May 11, 2015

 

Moved by Councillor Clarke, seconded by Councillor Pappas

 

That the minutes of the meeting of Council held on April 27 and May 11, 2015, be approved.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interests

 

Councillor Haacke declared an interest in Committee of the Whole Report agenda item 18, Report CSD15-007, Community Investment Grants as his daughter is employed by one of the groups receiving funding.

 

Councillor Pappas declared an interest in Committee of the Whole Report agenda item 19, Report CSD15-008, Community Project Grants as his family members curl at the curling club that is receiving funding.

Delegations

 

Registered Delegations:

 

Lynn Johnston, Peterborough Battery, made a delegation to Item 11 of Committee of the Whole Report No. 10 (Report USTR15-009 - Cycling Lane Upgrades and Extensions on George Street, Water Street and McDonnel Street).

 

Marie Bongard, 461 Albert Street, made a delegation to Item 14 of Committee of the Whole Report No. 10 (Report USTR15-010 - Parking Operations Review).

 

Patrick Moore, Artspace Board Chair, made a delegation to Item 18 of Committee of the Whole Report No. 10 (Report CSD15-007 – Community Investment Grants 2015).

 

Dan Haley, Peterborough Community Chaplaincy, made a delegation to Item 18 of Committee of the Whole Report No. 10 (Report CSD15-007 – Community Investment Grants 2015).

 

 

Delegations Not Registered:

 

Budget Committee Report

 

There were no delegations.

 

Committee of the Whole Report

 

There were no delegations.

 

Other Items on the Agenda

 

There were no delegations.

 

 

Budget Committee Report Number 2

 

Moved by Councillor Clarke, seconded by Councillor Beamer

 

That Report Number 2 of the Budget Committee meeting of May 11, 2015 be approved.

 

Councillor Pappas requested Item 1 be separated for vote.

 

 

Item 1

Upon Item 1, the motion carried.

 

Upon the main motion of Councillors Clarke and Beamer, less Item 1, the motion carried.

 

 

Committee of the Whole Report Number 10

 

Moved by Councillor Beamer, seconded by Councillor McWilliams

 

That Report Number 10 of the Committee of the Whole meeting of May 11, 2015 be approved.

 

Items 18 and 19 were separated due to the previously declared interests of Councillors Haacke and Pappas.  Item 11 was also separated.

 

Item 11

 

Moved by Councillor Pappas, seconded by Councillor Beamer

 

That recommendation e) i. be amended as follows:

 

That the words “from 8:00 a.m. to 5:00 p.m.” be deleted; and,

 

That the words “40 meters” be deleted and replacing with the words “60 meters”; and,

 

That a commercial loading zone be implemented on Dublin Street from Monday to Saturday.

 

“CARRIED” 

 

 

Moved by Councillor Pappas, seconded by Councillor Riel

 

That the bike lanes to be implemented on McDonnel Street between Park and Donegal Streets be delayed until the bike lane design can be included in the detail design work for the McDonnel Street road recontruction.

 

“CARRIED”

 

 


Moved by Councillor Beamer, seconded by Councillor McWilliams

 

That staff report back to Council in two years on the status of the bike lanes and any proposed changes.

 

“CARRIED”

 

 

Upon item 11 as amended, the motion carried.

 

 

Item 18

 

Moved by Councilllor Pappas, seconded by Councillor Therrien

 

That the recommendations be amended by adding recommendation g) as follows:

 

That staff provide a report to Council at the June 22, 2015 Committee of the Whole meeting on how best to provide funding to the Peterborough Community Chaplaincy organization.

 

Councillor Clarke declared an interest as the owner of the property is Home Grown Homes, his spouse’s employer.  He did not vote on the item.

 

“CARRIED”

 

 

Moved by Councillor Therrien, seconded by Councillor Pappas

 

That the recommendations be amended by adding recommendation h) as follows:

 

That a one time grant of $4,500 be provided to Art Space.

 

 “LOST”

 

 

Upon item 18 as amended, the motion carried.

 

Upon Item 19, the motion carried.

 

Upon the main motion of Councillors Beamer and McWilliams, less items 11, 18 and 19, the motion carried.


Notice of Motion

 

There were no Notices of Motion.

 

 

By-laws

 

Moved by Councillor McWilliams, seconded by Councillor Pappas

 

That the following by-laws be read a first, second and third time:

 

15-084            Being a By-law to authorize the transfer of lands known as Part of Water Street being Part of the Original Reserve along the Otonabee River and Part of the Bed of the Otonabee River located behind lands municipally known as 150 George Street North, in the City of Peterborough

 

15-085            Being a By-law to authorize the acquisition of the lands known as Part of Block A on Registered Plan No. 7 and Part of the Bed of the Otonabee River, being part of the lands municipally known as 150 George Street North, in the City of Peterborough

 

15-086            Being a By-law to authorize the acquisition of the lands known as Part of the Bed of the Otonabee River being a Part of Waterlot A as shown on Plan TSW 5297-G, in the City of Peterborough

 

15-087            Being a By-law to authorize the execution of an Encroachment Agreement for lands municipally known as 461 Albert Street, in the City of Peterborough

 

15-088            Being a By-law to authorize the execution of an Agreement between The Corporation of the City of Peterborough, The Peterborough Police Services Board and The Corporation of the Township of Cavan Monaghan, for the provision of police services

 

15-089            Being a By-law to authorize the execution of a Partnership Agreement and Land Lease Agreement between The Corporation of the City of Peterborough and Trent University for a new sport field development at Trent University

 


15-090            Being a By-law to authorize the execution of a Contribution Agreement between The Corporation of the City of Peterborough, The Peterborough Baseball Association and The Peterborough Recreational Baseball Association for the Associations’ $150,000 commitment for the development of a new baseball field at Trent University

 

15-091            Being a By-law to authorize the execution of an amendment to the Agreement between The Corporation of the City of Peterborough and The Corporation of the County of Peterborough relating to the use of the City’s Materials Recycling Facility by the County

 

15-092            Being a By-law to repeal by-law 15-012, being a by-law to authorize the 2015 Biosolids Management Project and the issuing of Sewer Surcharge Reserve supported debentures to a maximum of $13,000,000 to finance the work

 

15-093            Being a By-law to amend By-law 15-021 Being a By-law to authorize the 2015 Construction of New Athletic Facilities at an estimated cost of $1,100,000 and the issuing of Development Charge (DC) (Parks) supported debentures to a maximum of $630,000 and tax-supported debentures to a maximum of $70,000 to finance the work

 

15-094            Being a By-law to repeal by-laws 11-025 and 11-031, being
by-laws to debenture certain Development Charge supported capital works

 

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Other Business

 

Councilllor Haacke mentioned the online survey hosted by the Peterborough Police Services Board, seeking input for their 2016-2018 Business Plan.

 

 

 

 

 

 

 

Confirmatory By-law

 

Moved by Councillor McWilliams, seconded by Councillor Pappas

 

That the following by-law be read a first, second and third time:

 

15-095            Being a By-law to confirm the proceedings of the Council at its meeting held on May 19, 2015.

 

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Adjournment

 

Moved by Councillor McWilliams, seconded by Councillor Clarke

 

That this meeting of City Council adjourn at 8:54 p.m.

 

“CARRIED”

 

 

John Kennedy

City Clerk

 

 

Daryl Bennett

Mayor


Budget Committee Report No. 2

Meeting of May 11, 2015

 

To the Council of The City of Peterborough for Consideration at its Meeting held May 19, 2015.

 

The Budget Committee as a result of its Meeting held on May 11, 2015 recommends as follows:

 

1.           Director of Corporate Services

Report CPFS15-015

Peterborough Police Services 2015 Budget

 

That Council approve the recommendations outlined in Report CPFS15-015, dated May 11, 2015, of the Director of Corporate Services as follows:

a)            That the Peterborough Police Services 2015 Operating Budget, in the amount of $23,208,909, as set out in Appendix A, which reflects a reduction of $283,734 in the operating budget from the original request, be approved.

b)           That the Peterborough Police Services 2015 Capital Budget in the amount of $763,788, as set out in Appendix B, be approved.

c)            That the additional amount of $175,788, for the one time start up costs required to deliver police services to Cavan Monaghan, be funded from the Capital Levy Reserve.

d)           That the Police Services Business Plan capital project (Project 8.02 in the 2015 Capital Budget) in the amount of $75,000, be approved. 

e)            That the following reductions, in the amount of $423,852, be made to the 2015 City Operating Budget to fund the remainder of the Police budget request:

i.          2014 Surplus                       $  80,000

ii.         Fuel                                        $200,000

iii.        General Contingency        $143,852

 

 


2.           Director of Corporate Services

Report CPFS15-018

Public Participation in City Budgeting Process

 

That Council approve the recommendations outlined in Report CPFS15-018, dated May 11, 2015 of the Director of Corporate Services as follows:

a)            That a public budget meeting, to allow for input by the community for items to be included in the budget, be held prior to the Budget Guideline meeting or during the Budget Guideline meeting.

b)           That the Public Budget Review session traditionally held subsequent to the Budget Committee Review Sessions, be held prior to the Budget Committee Review Sessions.

 

 

3.           Director of Corporate Services

Report CPFS15-019

Participatory Budgeting

 

That Council approve the recommendations outlined in Report CPFS15-019, dated May 11, 2015 of the Director of Corporate Services as follows:

a)            That a Participatory Budgeting Pilot be introduced in 2016 in each of the five City Wards and that the Draft 2016 Capital Budget includes funding for the project.

b)           That each Ward be allocated an amount of $20,000 in capital funding for community improvement projects identified through a Participatory Budgeting Process.

c)            That the Director of Corporate Services report on the results of the Participatory Budgeting Pilot including an evaluation of the Participatory Budgeting Pilot process and options for Participatory Budgeting Processes in future years.

d)           That, if Councillors are supportive of the Participatory Budgeting Pilot, they commit to facilitate the process and participate in their respective Ward meetings.

 

 


Submitted by,

 

 

Councillor Clarke

Chair

May 11, 2015


Committee of the Whole Report No. 10

Meeting of May 11, 2015

 

 

To the Council of The City of Peterborough for consideration at its Meeting held May 19, 2015

 

The Committee of the Whole as a result of its meeting held on May 11, 2015, recommends as follows:

 

 

1.           Director of Corporate Services

Director of Community Services

Report CPFS15-014

Trent Sport Field Development

 

That Council approve the recommendations outlined in Report CPFS15-014 dated May 11, 2015, of the Directors of Corporate and Community Services, as follows:

a)         That the design and partnership for the new sport field project at Trent University be approved;

b)        That the construction budget for the new sport fields be increased from $1.1 million to $1,716,000.

c)         That additional funds in the amount of $616,000 for this project be financed by:

i.          A transfer of $256,000 of capital levy from the uncommitted balance of the 2011 Soccer Complex budget (Project #6-8.01);

ii.         An increase of $360,000 from $630,000 to $990,000 debenture requirement for the project;

d)        That the Mayor and Clerk be authorized to enter into:

i)          A partnership agreement and a land-lease agreement with Trent University, and

ii)         A contribution agreement with the Peterborough Baseball Association and Peterborough Recreational Baseball Association for their $150,000 commitment to the project.

 


2.           Director of Corporate Services

Report CPFS15-011

City/Cavan Monaghan – Contract Police Service Agreement

 

That Council approve the recommendation outlined in Report CPFS15-011, dated May 11, 2015, of the Director of Corporate Services as follows:

That a by-law be passed authorizing the City to enter into an agreement, as set out in Appendix A to Report CPFS15-011, with Cavan Monaghan Township and the Peterborough Police Services Board, to provide Contract Police Services to the Township for a five year period September 1, 2015 to August 31, 2020.

 

 

3.           Director of Corporate Services

Report CPFS15-012

Contract Extension for Insurance Broker Services

 

That Council approve the recommendation outlined in Report CPFS15-012 dated May 11, 2015, of the Director of Corporate Services as follows:

That the agreement with BFL CANADA Risk and Insurance Services Inc., 181 University Avenue, Toronto, Ontario, M5H 3M7, for Insurance Broker services, be extended for the four year period October 1, 2015 to September 30, 2019 at a cost of $206,250 plus PST of $16,500 for a total of $221,750.

 

 

4.           Director of Corporate Services

Report CPFS15-013

Development Charge Reserve Funds 2014 Annual Report – City and Peterborough Utilities Commission

 

That Council approve the recommendations outlined in report CPFS15-013 dated May 11, 2015 of the Director of Corporate Services as follows:

 

a)         That the Development Charge Reserve Funds – 2014 Annual Report for the City of Peterborough, as presented in Report CPFS15-013, be received.

 

b)        That the Peterborough Utility Commission Report entitled Water Development Charges for the year ended December 31, 2014, appended to Report CPFS15-013 as Appendix B, be received.

c)         That the following capital projects be removed from the Capital program:

i.          Southpark Drive Sanitary Sewer - $470,000

ii.         Coldsprings Sewage Pumping Station - $1,800,000

iii.        Otonabee River Sanitary Trunk - $800,000

d)        That upon approval of report CPFS15-013 dated May 11, 2015 of the Director of Corporate Services, By-law 11-025 authorizing the Coldsprings Sewage Pumping Station work and the issuing of DC supported debentures in the amount of $1,800,000 and By-law 11-031 authorizing the Otonabee River Sanitary Trunk work and the issuing of DC supported debentures in the amount of $800,000, be repealed.

 

 

5.           Director of Corporate Services

Report CPFS15-016

          December 31, 2014 Financial Report (Unaudited)

 

That Council approve the recommendations outlined in Report CPFS15-016 dated May 11, 2015, of the Director of Corporate Services, as follows:

 

a)         That the December 31, 2014 Quarterly Financial Report (unaudited) attached as Appendix A to Report CPFS15-016, dated May 11, 2015, be received.

b)        That Capital Levy approved in previous years’ capital budgets for various projects, that is no longer needed, in the amount of $665,662 and shown on Chart 3 in the report CPFS15-016, be transferred to the Capital Levy Reserve.

c)         That $77,350 of the Operating Surplus from the 2014 Police Services Budget be used to reduce the Police Services 2015 net budget requirement with 50% of the balance of the 2014 surplus in the amount of $38,016 being transferred to the Police Special Projects Reserve.

d)        That a Fire Dispatch Reserve be created and surplus funds from the Replace Fire Dispatch Consul project in the amount of $51,977 be transferred to the reserve for future use.

 

 


6.           Director of Community Services

Report CSSS15-003

Award of RFP P-05-15 for Ontario Works Dental Administration

 

That Council approve the recommendation outlined in Report CSSS15-003 dated May 11, 2015, of the Director of Community Services, as follows:

 

That RFP P-05-15 for Ontario Works Dental Administration be awarded to AccertaClaim Servicorp Inc., 4 New Street, Toronto, Ontario at a total cost of $1,000/per month plus 4.75% of the cost of dental benefits paid for an estimated $43,872 per year (HST is not applicable) for a three year term commencing on or about August 1, 2015 and ending July 31, 2018 with an option of an extension, by mutual agreement, for an additional two year term.

 

 

7.           Acting Director of Utility Services

Report USDIR15-002

Emerald Ash Borer Update 2015 and Revision to Emerald Ash Borer Management Plan

 

That Council approve the recommendations outlined in Report USDIR15-002 dated May 11, 2015, of the Acting Director of Utility Services, as follows:

 

a)            That Report USDIR15-002 dated May 11, 2015 be received for information and the Emerald Ash Borer Management Plan be updated as indicated in the Report; and 

 

b)           That staff be requested to continue to update Council on the status of the Emerald Ash Borer Management Plan as appropriate.

 

 

8.           Acting Director of Utility Services

Report USEC15-009

Award of RFP P-04-15 for Construction Materials Testing, Inspection, Consulting and Reporting Services

 

That Council approve the recommendation outlined in Report USEC15-009 dated May 11, 2015, of the Acting Director of Utility Services, as follows:

 

That RFP P-04-15 for Construction Materials Testing, Inspection, Consulting and Reporting Services be awarded to Geo-Logic, 347 Pido Road, Unit 29, Peterborough, Ontario for a term commencing on or about June 1, 2015 and ending on December 31, 2017 with an option to extend for two additional one-year periods, subject to budget availability, acceptable level of service and approval at an estimated annual cost of $75,000 plus $9,750.00 HST for a total of $84,750.00.

 

 

9.           Acting Director of Utility Services

Report USEP15-003

Report on Emergency Measures Taken and Establishment of a Budget for the Waste Water Treatment Plant Digester #3 Structural Assessment

 

That Council approve the recommendations outlined in Report USEP15-003 dated May 11, 2015, of the Acting Director of Utility Services, as follows:

 

a)            That a 2015 Capital Budget in the amount of $1,200,000 be created and funded from the Sanitary Sewer Reserve Fund for the cleaning and subsequent structural assessment plus reporting of condition and recommended repairs or rebuild of the Waste Water Treatment Plant Digester #3;

 

b)           That Carvajal Structural Engineers Inc. (CSE Inc.), 605-3500 Dufferin St. Toronto, Ontario, M3K 1N2, be authorized to conduct a structural assessment on Digester #3 at a cost of $24,310.00 plus $3,160.30 HST for a total of $27,470.30; and

 

c)            That Maple Reinders Constructors Ltd.(MRCL) 2660 Argentia Road, Mississauga, Ontario, L5N 5V4, be authorized to empty and clean Digester #3, prepare the digester for full internal examination, and assist with lighting, scaffolding, safety gear etc. at an estimated cost of $930,000 plus HST of $120,900 for a total cost of $1,050,900 on a time and material basis.

 

 


10.       Acting Director of Utility Services

Report USWM15-007

Amendments to the City-County Agreement for the County’s Use of the Materials Recycling Facility

 

That Council approve the recommendation outlined in Report USWM15-007 dated May 11, 2015 of the Acting Director of Utility Services as follows:

That the attached By-law (Appendix A) authorizing the execution of an amendment to the City-County Agreement for the City’s Materials Recycling Facility as detailed in the By-Law be signed by the Mayor and the Clerk.

 

 

11.       Acting Director of Utility Services

Report USTR15-009

Cycling Lane Upgrades and Extensions on George Street, Water Street and McDonnel Street

 

That Council approve the recommendations outlined in Report USTR15-009 dated May 11, 2015, of the Acting Director of Utility Services, as follows:

a)            That the presentation of cycling lane upgrades and extensions on George Street, Water Street and McDonnell Street be received for information;

b)           That the existing cycling lanes on George Street between Hilliard Street and McDonnel Street be upgraded by:

                                  i.            Prohibiting parking on the west side of George Street, except for a 15 minute commercial loading zone for the convenience store on the west side of George Street just south of Dublin Street;

                                ii.            Creating a painted buffer between the cycling lane and the most westerly vehicle travel lane where space permits.  

c)            That the existing cycling lanes on Water Street between Edinburgh Street and Hilliard Street be upgraded by:

i.              Prohibiting parking on the east side of Water Street;

ii.            Creating a painted buffer between the cycling lane and the most easterly vehicle travel lane where space permits. 

d)           That new cycling lanes be provided on the west side of George Street between McDonnel Street and Hunter Street with no changes to existing parking, by restriping existing lanes and including a painted buffer between the parking lane and the cycling lane where space permits.

e)            That new cycling lanes be provided on the east side of Water Street between Hunter Street and Edinburgh Street by restriping existing lanes, providing a painted buffer between the parking lane and the cycling lane (where space permits), and including:

Council, at it’s meeting of May 19, 2015 amended e) i. as reflected below:

                                  i.            Prohibiting parking in the cycling lanes, except for 30 minute parking from Monday to Saturday in the cycling lane for 60 metres north of Dublin Street, and that a commercial loading zone be implemented on Dublin Street from Monday to Saturday;

                                ii.            Closing the most southerly access driveway from the City Hall parking lot to Water Street;

                               iii.            Permitting parking between Murray Street and McDonnel Street on the west side of the street; 

                               iv.            Permitting parking on the south side of Murray Street between Water Street and 35 m to the east of Water Street; and

                                v.            Working with St. Paul’s Presbyterian Church representatives to relocate the accessible parking space on Water Street to the north side of Murray Street.

f)             That staff report to Council on the lost parking spaces between Parkhill Road and McDonnell Street on George Street.

 

 

Council, at it’s meeting of May 19, 2015 passed the following motions:

 

That the bike lanes to be implemented on McDonnel Street between Park and Donegal Streets be delayed until the bike lane design can be included In the detail design work for the McDonnel Street road reconstruction.

 

That staff report back to Council in two years on the status of the bike lanes and any proposed changes.

 

 

12.       Director of Community Services

Report CSD15-010

2014 Annual Sustainable Peterborough Report Card

 

That Council approve the recommendation outlined in Report CSD15-010 dated May 11, 2015 of the Director of Community Services, as follows:

 

That the presentation on the Sustainable Peterborough 2014 Report Card, by Ken Doherty, Chair of Sustainable Peterborough and Anca Pascalau, Sustainable Peterborough Coordinator, be received for information.

 

 

13.       Director of Community Services

Report CSD15-011

Greater Peterborough Area Climate Change Action Plan Progress

 

That Council approve the recommendation outlined in Report CSD15-011 dated May 11, 2015 of the Director of Community Services, as follows:

 

That the presentation on the Greater Peterborough Area Climate Change Action Plan, by Liz Nield of LURA Consulting, be received for information.

 

 

14.       Acting Director of Utility Services

Report USTR15-010

Parking Operations Review

 

That Council approve the recommendations outlined in Report USTR15-010 dated May 11, 2015, of the Acting Director of Utility Services, as follows:

 

a)            That the downtown Expired Meter set fine of $15.00 remain, and that the set fine of all other parking infractions with a set fine of $15.00 be increased to $25.00;

 

b)           That on July 1, 2015 the parking rate for the King Street and Simcoe Street parking garages be increased to $1.25 per hour;

 

c)            That on July 1, 2015 all monthly permit fees at the King Street and Simcoe Street parking garages be increased by 10%;

 


d)           That a Saturday evening patrol car shift be implemented between December 1, 2015 and April 1, 2016 to assist with enforcement of Winter Parking Restrictions and that $5,000 be included in the draft 2016 operating budget to cover the costs;

 

e)            That the current Courtesy Card program be revised by displaying a copy of the Courtesy Card directly on the Pay and Display machine informing the user that once their validation stub expires they will receive an additional 10 minutes of parking time;

 

f)             That $75,000 be included in the draft 2016 budget to complete an update to the Strategic Downtown Parking Management Study; and

 

g)         That the Comprehensive Parking By-Law 09-136 be amended as required to incorporate the changes in Recommendations a to d inclusive.

 

15.       Board Chair, Peterborough Economic Development

Report PED15-002

PED 2015 First Quarter Report

 

That Council approve the recommendation outlined in Report PED15-002 of the Board Chair of Peterborough Economic Development, as follows:

 

That Report PED15-002 providing the Peterborough Economic Development 2015 First Quarter Report be received.

 

 

16.       Director of Corporate Services

Report CPFS15-020

Township of Havelock-Belmont-Methuen Request for Costing on Policing

 

That Council approve the recommendation outlined in Report CPFS15-020, dated May 11, 2015, of the Director of Corporate Services as follows:

 

That City staff be authorized respond to Havelock-Belmont-Methuen that the request cannot be responded to at this time and is pending the outcome of ongoing discussions with the Township of Douro-Dummer.

 

 


17.       Director of Community Services

Report CSD15-005

          Carbon Emission Reductions

 

That Council approve the recommendations outlined in Report CSD15-005 dated May 11, 2015 of the Director of Community Services, as follows:

 

a)            That Council receive this report and that Staff report back to Council on the potential impacts to the City of Peterborough on the Provincial Cap and Trade system, once established; and

 

b)           That the Climate Change Action Plan include the implementation of the Provincial Cap and Trade System, as directed by the Province.

 

 

18.       Director of Community Services

Report CSD15-007

Community Investment Grants 2015

 

That Council approve the recommendations outlined in Report CSD15-007, dated May 11, 2015, of the Director of Community Services, as follows:

 

a)         That the 2015 Community Investment Grants in the total amount of $210,000 be allocated to various local charitable and Not For Profit organizations (NFP’s) as set out in the attached Appendix A.

 

b)        That the YMCA not be considered eligible for Investment Grant funding at this time; and that Staff be directed to prepare a future report to address when and how organizations that receive large capital contributions from the City may become eligible to re-apply for City grants.

c)       That Staff also be directed to re-examine the eligibility of those organizations receiving a significant portion of their annual funding from the Trent University Student levy.

 

d)       That Staff be directed to prepare a report to assess whether or not Artspace should be considered for a Community Service Grant in 2016.

 

e)         That the 2016 financial portion of the application be revised to eliminate the use of In-kind contributions as both revenue and expenditure.

 

f)             That approved organizations be authorized to use the City Coat of Arms to acknowledge City support on promotional material such as flyers, brochures and posters throughout 2015.

 

Council, at it’s meeting of May 19, 2015 added the following:

 

g)           That staff provide a report to Council at the June 22, 2015 Committee of the Whole meeting on how best to provide funding to the Peterborough Community Chaplaincy organization.

 

 

19.       Director of Community Services

Report CSD15-008

Community Project Grants 2015

 

That Council approve the recommendations outlined in Report CSD15-008, dated May 11, 2015, of the Director of Community Services, as follows:

 

a)         That the 2015 Community Project Grants in the total amount of $21,000 be allocated to various local charitable and Not For Profit organizations (NFP’s) as set out in the attached Appendix A;

 

b)        That the 2016 financial portion of the application be revised to eliminate the use of In-kind contributions as both revenue and expenditure.

 

c)         That approved organizations be authorized to use the City Coat of Arms to acknowledge City support on promotional material such as flyers, brochures and posters throughout 2015.

 

 

20.       Acting Director of Utility Services

Report USEP15-004

Award of Tender T-29-15, for Biosolids Management/Merchant Capacity Services at the Waste Water Treatment Plant and cancellation of Capital Project 5-9.04

 

That Council approve the recommendations outlined in Report
USEP15-004, dated May 11, 2015 of the Acting Director of Utility Services as follows:


a)            That Tender T-29-15 for Biosolids Management/Merchant Capacity Services at the Wastewater Treatment Plant be awarded to Third High Farms Ltd., 5108 Carman Road, Iroquois, Ontario K0E 1K0 for a period of five years from April 1, 2017 to March 31, 2022 at a cost of $91.75 plus $11.93 HST per Wet Tonne, for a total cost of $103.68 per Wet Tonne or a yearly estimated cost of $730,000 in year one with increases in cost in the unit cost in years 2 to 5 due to the CPI and, at the City’s discretion, the option to extend the contract for one additional five-year extension upon mutual agreement between both parties;

b)           That the 2015 Capital Project 5-9.04 entitled “Biosolids Management Strategy” be cancelled; and

 

c)            That by-law 15-012 authorizing a $13,000,000 debenture to undertake the 2015 Capital Project 5-9.04 be repealed.

 

 

21.       Traffic Calming Measures on Prince Street

 

That the petition for traffic calming measures on Prince Street be received and,

 

That staff conduct a traffic study on Prince Street and provide a report to committee in October and,

 

That a public meeting be held with Prince Street residents as part of the study.

 

 

22.       Presentation by Canadian Union of Postal Workers

 

That the President of the Canadian Union of Postal Workers, Doug Toms or a representative, be permitted to make a presentation at the June 1, 2015 Committee of the Whole meeting regarding the placement and size of super mail boxes and how that would affect residents, as it relates to our municipality.

 

 

Submitted by:

 

Councillor Beamer

Chair

May 11, 2015

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