City Council Meeting Agenda

Monday, February 27, 2023

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

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1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Presentation - MP Ferreri

7.

Approval of Minutes

7.a

January 16, 2023

7.b

January 30, 2023

8.

Disclosure of Pecuniary Interest

9.

Registered Delegations 

To speak as a registered delegation, individuals must register no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

10.

Consent Items: Reports to be approved under one motion 

10.a.1, 10.a.2, 10.a.3, 10.a.4, 10.a.5
10..b.1, 10.b.2, 10.b.3, 10.b.4, 10.b.5, 10.b.6, 10.b.7, 10.b.8, 10.b.9, 10.b.10, 10.b.11, 10.b.12, 10.b.13, 10.b.14, 10.b.15

10.a

Recommendations from General Committee Meeting of February 6, 2023  

10.a.1

Report of Closed Session, Report CLSRS23-004

• That Council approve the recommendation outlined in Report CLSRS23-004, dated February 6, 2023 of the Commissioner of Corporate and Legislative Services as follows:

  That, respecting a proposed lease of premises from Peterborough Square Investments Limited to The Corporation of the City of Peterborough, staff be authorized to proceed as outlined in Closed Session Report CLSRS23-004 dated February 6, 2023 of the Commissioner of Corporate and Legislative Services.

10.a.2

By-law to Authorize Borrowing $15,000,000 for 2023 Current Expenditures, Report CLSFS23-016

• That Council approve the recommendation outlined in Report CLSFS23-016, dated February 6, 2023 of the Commissioner of Corporate and Legislative Services, as follows:
  
  That a by-law be enacted to establish a $15,000,000 borrowing limit for the 2023 year to finance current expenditures.

10.a.3

Disaster Mitigation and Adaptation Fund, Report CLSFS23-017

• That Council approve the recommendation outlined in Report CLSFS23-017 dated February 6, 2023, of the Commissioner of Corporate and Legislative Services, as follows:
  
  That pertaining to the Disaster Mitigation and Adaptation Fund Transfer Payment Agreement, that a By-law be passed authorizing the Mayor and Clerk to execute a funding agreement and any subsequent corresponding agreements or amendments, on terms acceptable to the Commissioner of Corporate and Legislative Services, and in forms acceptable to the City Solicitor.

10.a.4

Next Generation 9-1-1 Transition Funding Supports, Report CLSFS23-015

• That Council approve the recommendation outlined in Report CLSFS23-015 dated February 6, 2023, of the Commissioner of Corporate and Legislative Services, as follows:
  
  That the Mayor and Clerk be authorized to execute a funding agreement and any subsequent corresponding agreements or amendments for the Next Generation 9-1-1 Transition Funding Supports on terms acceptable to the Commissioner of Corporate and Legislative Services, and in forms acceptable to the City Solicitor.

10.a.5

Lakers Lacrosse Association Inc. Agreement, Report CSAD23-001

• That Council approve the recommendations outlined in Report CSAD23-001, dated February 6, 2023 of the Commissioner, Community Services as follows:
  
  a) That a new Agreement between the City and the PLLC include the following terms:
  
  i. That the term for the Agreement be for a maximum period of five (5) years commencing April 1, 2023;
  
  ii. That the Agreement include a fixed-rate rental fee for rental of facility space in the amount of $1,607.00 plus HST annually, increasing annually by the rate of inflation sourced from the Statistics Canada Consumer Price Index;
  
  iii. That the Agreement include a fixed-rate rental fee for game day expenses in the amount of $4,636 plus HST for every PLLC game, increasing annually by the rate of inflation sourced from the Statistics Canada Consumer Price Index;
  
  iv. That the Agreement include a per-ticket fee on all PLLC tickets for Box Office charges in the range of $1.00 plus HST to increase to $1.50 plus HST in Year 3 of the Agreement on April 1, 2025 and $2.00 plus HST in Year 5 on April 1, 2027;
  
  v. That the Agreement include a per-ticket Capital Refurbishment Fund fee on all PLLC tickets in the amount of $1.50 plus HST over the term of the Agreement;

  vi. That the Agreement include a per-Order Charge of $2.50 plus HST applying to PLLC ticket orders over the term of the Agreement;
  
  vii. That the Agreement include recovery by the City from the PLLC applicable Bank Charge of 2.75% on tickets paid by credit card on a per-game basis;
  
  viii. That the Agreement include recovery by the City from the PLLC applicable Music Tariff charges on a per-game basis at the legislated amount;
  
  ix. That the City will provide the PLLC 50% of the City’s share of Gross Revenues from Food and Beverage Sales at PLLC Games for the term of the Agreement;
  
  x. That the PLLC be provided the ability to provide in-game sponsorship opportunities displayed in temporary, non-obstructing locations during PLLC Games including the video screens of the Scoreboard; and
  
  xi. That the City provide the PLLC with an interest-free loan of 50% of the cost to a maximum of $150,000 to assist in their purchase of a carpet playing surface to be repaid in annual increments over the five (5) year term of the agreement.
  
  b) That the Mayor and Clerk be authorized to sign all necessary agreements and documents on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

10.b

Recommendations from General Committee Meeting of February 13, 2023

10.b.1

Greetings and Update from Dave Smith, MPP, Report CLSCLK23-002

Amended Recommendation:

• That Council approve the recommendation outlined in Report CLSCLK23-002 dated February 13, 2023, of the City Clerk, as follows:
  
  That the delegation from Dave Smith, MPP, be received for information; and,

  Whereas

  1. A joint proposal from CMHA HKPR and Forecast is being made to establish a facility for residential detox and residential addiction treatment in Peterborough that will primarily serve the City of Peterborough, County of Peterborough, City of Kawartha Lakes, Northumberland County and Haliburton County.

  2. The proposal would leverage $1.138 million of funding per year for a two period from the Ministry of Mental Health and Addictions to operate the facility on a pilot basis to demonstrate the effectiveness of the service model.

  3. The funding will fund six detox and six treatment beds in Peterborough.

  Be it resolved:

  a) That a contribution of up to $100,000 per year for the two-year pilot for a total of up to $200,000, be approved to assist in funding the Residential Detox and Residential Treatment Facility to be funded from the Social Services Reserve Fund; and                       

  b)That the Mayor’s Office provide a Letter of Support from City Council to MPP Smith’s office in support of the application for Provincial funding for the program.

   

10.b.2

Peterborough Housing Corporation (PHC) Capital Financing and Community Revitalization Plan Update, Report CSSS23-003

• That Council approve the recommendations outlined in Report CSSS23-003, dated February 13, 2023 of the Commissioner of Community Services as follows:
  
  a) That a presentation of an update to the Peterborough Housing Corporation 2016 Capital Financing and Community Revitalization Plan (CFCR Plan) by SHS Consulting be received;
  
  b) That an application be submitted to the Canada Mortgage and Housing Corporation for the Rapid Housing Initiative round three, which will fund up to 100% of eligible project costs for building up to fifty-three (53) units of affordable housing on the municipally owned property at 681 Monaghan Road;
  
  c) That a by-law be passed authorizing the Mayor and Clerk to sign contribution agreements with Canada Mortgage and Housing Corporation and any documents required to support the application in terms acceptable to the Commissioner of Community Services and in a form acceptable to the City Solicitor;
  
  d) That the Mayor and Clerk be authorized to execute all documents to secure funding from the Ministry of Municipal Affairs and Housing in forms acceptable to the City Solicitor and Commissioner of Community Services;
  
  e) That the City or Peterborough Housing Municipal Services Corporation enter into an agreement with the Peterborough Housing Corporation (PHC) to provide property management services to 681 Monaghan Road post construction;
  
  f) That up to $853,810.00 in Federal-Provincial funding be provided under the Ontario Priorities Housing Initiatives (OPHI) for fifty-three (53) units of affordable rental housing at 681 Monaghan Road, Peterborough;
  
  g) That Staff continue the work to develop and implement the development of the properties outlined in the updated Capital Financing and Community Revitalization Plan (CFCRP) to include a tenant relocation plan and consultation plan for tenants and the public;
  
  h) That the City will temporarily provide up to $850,000 from the Social Services reserve to allow the project to continue design to shovel ready status prior to funding from the RHI becoming available with the expectation that the RHI funding reimburse the Social Services reserve;
  
  i) That Staff be allowed to develop the necessary partnerships with local groups/stakeholders as identified by the Canada Mortgage and Housing Corporation for eligibility for the Rapid Housing Funding round three; and
  
  j) That staff continue to work with PHC to move the Phase One redevelopment projects to be ready for senior government funding opportunities.

   

10.b.3

Waste Management Master Plan Update, Report IPSES23-001

Amended Recommendation:

• That Council approve the recommendations outlined in Report IPSES23-001 and presentation, dated February 13, 2023, of the Commissioner of Infrastructure and Planning Services as follows:
  
  a) That the City of Peterborough Waste Management Master Plan Update and presentation, as prepared by EXP Services Inc., dated October 31, 2022, and attached as Appendix A to this report, be adopted; and
  
  b) That the following summary of recommendations from the Waste Management Master Plan report to guide the work plan for the Waste Diversion Section be approved:
  
  i. Clear bag garbage collection to encourage residents in complying with recycling and organic waste separation guidelines that supports the WMMP waste diversion goal;
  
  ii. Every-other-week collection of residential garbage pick-up commencing Tuesday October 31st, 2023 as a result of the Source Separated Organics program diverting organic resources weekly out of the garbage stream, which will commence, Tuesday October 31st, 2023, reducing the bulk of current garbage eligible material;
  
  ii. Update the Green Bin program to allow for more types of compostable food and applicable packaging material that can be diverted into the pending GROW Peterborough SSO program;
  
  iii. Prepare for the Blue Box Transition of producer-responsible paper and ‘packaging like’ products being provincially regulated with responsibility transitioning to the producer and away from the City of Peterborough effective January 1, 2024;
  
  iv. A further report to Council to amend the Waste Collection Enforcement By-law to amend the language to include new definitions of the waste stream, collection requirements, and penalties for non-compliance of diverted waste as an option if public education efforts are not effective in changing disposal behaviours, be brought forward; and

  v. Continue exploration of waste diversion as new markets and partnership opportunities become available.

10.b.4

Report of Closed Session

• That Council approve the recommendation outlined in Report CLSRS23-005, dated February 13, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That, respecting the property known municipally as 226 Greenwood Road, staff be authorized to proceed as outlined in Closed Session Report CLSRS23-005, dated February 13, 2023 of the Commissioner of Corporate and Legislative Services.

10.b.5

Recommendations for Use of One-Time Dividend from City of Peterborough Holdings Inc., Report CLSFS23-019

• That Council approve the recommendations outlined in Report CLSFS23-019, dated February 13, 2022 of the Commissioner of Corporate and Legislative Services as follows:
  
  a) That $1,560,000 of the one-time dividend from City of Peterborough Holdings Inc. be allocated to the capital project 681 Monaghan Road Affordable Housing; 
  
  b) That $240,000 of the one-time dividend from City of Peterborough Holdings Inc. be allocated to the capital project Otonabee River Trail – Del Crary Park to Little Lake Cemetery (2023 Capital Budget Ref# 5-2.03); and

  At the meeting of February 13, 2023, Committee added item c) as follows:

  c) That, if the Rapid Housing grant application is unsuccessful, the $1.5M be held in a capital reserve pending a future report and decision of Council.

   

10.b.6

Citizen Appointments to Various Committees, Report CLSCLK23-003

• That Council approve the recommendations outlined in Report CLSCLK23-003, dated February 13, 2023, of the City Clerk, on behalf of the Citizen Appointment Selection Committee, as follows:
  a) That Julia Harrison be appointed to serve as a member of the Museum & Archives Advisory Committee with a term until December 2026;
  b) That Alison Carey be appointed to serve as a member of the Age-Friendly Peterborough Advisory Committee with a term until December 2024;
  c) That Laken Macfarlane, Sioux Dickson, and Amanda Sterling be appointed to serve as members of the Accessibility Advisory Committee with terms until December 2026;
  d) That Peter Robinson be appointed to serve as a member of the Arenas Parks and Recreation Advisory Committee with a term until December 2026;
  e) That Rod Hines, Kaes Vanderkooy, Robert Short, Stewart Hamilton, and Dan Maringh be appointed to serve as members of the Committee of Adjustment with terms until December 2026;
  f) That Elaine Anselmi, Jayne White, Janette Loveys Smith, Gilllian Sandeman, Jim Russell, and Laurianne Gruzas be appointed to serve as members of the Peterborough Public Library Board with terms until December 2026;
  g) That Alexander Snider be appointed to serve as a member of the Citizen’s War Memorial Advisory Committee with a term until December 2026;
  h) That Steve Girardi be appointed to serve as a member of the Police Services Board with a term until December 2026;
  i) That Sebastian Johnston-Lindsay, Jeannine Taylor, Sarah McNeilly (EC3 Representative), Katherine Carlton and Mitchell Prost be appointed to serve as a member of the Arts and Culture Advisory Committee with terms until December 2026;
  j) That Mary Margaret Jones, Brian Gay, Laken Macfarlane, John Brook and Jenny Lanciault be appointed to serve as members of the Property Standards Committee with terms until December 2026;
  k) That Oliver Fuchs be appointed to serve as members of the Airport Strategic Initiatives Committee with a term until December 2026;
  l) That Erik Proctor, Geoff Clark, Rebecca Schillemat and Frances Wilbur be appointed to serve as members of the Planning Advisory Committee with terms until December 2026;
  m) That Laurel Atkinson, Martin Parker, Courtney Demmings, Michael Fazackerley, Rebecca Doris, Connor Kemp, Morgan Carl and Sayed Sameer Bedrud be appointed to serve as members of the Community Investment Grant Advisory Committee with terms until December 2025; and,
  n) That these appointments become effective on April 1, 2023.

10.b.7

Downtown Built Environment - Outdoor Patio Program, Report IPSPL23-004

• That Council approve the recommendations outlined in Report IPSPL23-004 dated February 13, 2022, of the Commissioner of Infrastructure and Planning Services, as follows:
  
  a) That Council approve the issuing of patio permits, on a portion of the road allowance in the Central Area as depicted in the Official Plan, as amended, as part of the seasonal modifications to the downtown built environment on an annual basis from April 15th through to November 15th;
  
  b) That fees for the patio permit be collected in accordance with the Planning Division Fees “Outdoor Café”; and
  
  c) That Council pass a By-law to delegate its approval authority to the Chief Administrative Officer and the Commissioner of Infrastructure and Planning Services for certain authority respecting Highways in relation to the Central Area Outdoor Patio Program in accordance with Appendix B.
  
  d) That Council pass a By-law to delegate its approval authority to certain staff to grant Licences for Outdoor Patios in accordance with Appendix B.

10.b.8

Blue Box Transition to Producer (Circular Materials Ontario) Responsibility, Report IPSES23-002

• That Council approve the recommendation outlined in Report IPSES23-002, dated February 13, 2023 of the Commissioner of Infrastructure and Planning Services (the “Commissioner”) as follows:
  
  That the City not execute Circular Materials Ontario’s standard contract and that the Commissioner of Infrastructure and Planning Services notify Circular Materials Ontario of the City’s decision.

10.b.9

Amendments to Shareholder Declaration for Peterborough Housing Corporation, Report CSSS23-005

• That Council approve the recommendations outlined in Report CSSS23-005, dated February 13, 2023 of the Commissioner of Community Services as follows:
  
  a) That the Shareholder Declaration dated October 3, 2016 respecting Peterborough Housing Corporation be amended as described in this report to allow the County Council to appoint a delegate from County Council to the board; and
  
  b) That the Mayor and Clerk be authorized to execute documents to effect the amendment to the Shareholder Declaration on terms acceptable to the Commissioner of Community Services and in a form acceptable to the City Solicitor.

10.b.10

Community Safety and Well-being Plan Implementation Strategy, Report CSSS23-007

• That Council approve the recommendation outlined in Report CSSS23-007, dated February 13, 2023, of the Commissioner of Community Services as follows:
  
  a) That Option Four described in this report, which outlines the creation of a Leadership Table for the governance structure to implement the CSWB Plan, be approved.

  b) That the amendment, recommendation b) be deferred until staff provide an update on Diversity Equity, and Inclusion matters in March 2023.

10.b.11

Service Manager Consents for Community Housing Amalgamation, Report CSSS23-004

• That Council approve the recommendations outlined in Report CSSS23-004, dated February 13, 2023 of the Commissioner of Community Services as follows:
  
  a) That City Council, acting as Service Manager under the Housing Services Act, 2011 (HSA), provide consent pursuant to section 34, to the amalgamation of Kawartha Participation Projects (KPP) with Hilliard Park Non-Profit Homes Inc under KPP’s name; and
  
  b) That the Commissioner of Community Services be authorized to sign documents as required.

10.b.12

Changes to Community Housing Agreements, Report CSSS23-008

• That Council approve the recommendations outlined in Report CSSS23-008, dated February 13, 2023 of the Commissioner of Community Services as follows:
  
  a) That staff be authorized to negotiate and execute interim operating agreements with Millbrook Non-Profit Housing Corporation, Leta Brownscombe Co-operative Homes Inc. and Otonabee Non-Profit Housing Corporation to the end of December 2024, to allow for the planning for new Operating Agreements under the Housing Services Act, 2011;
  
  b) That the Mayor and Clerk be authorized to sign an Exit Agreement with St. Giles Senior Citizens Residence, in accordance with the Housing Services Act, on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor; and
  
  c) That the Mayor and Clerk be authorized to sign Interim Agreements with Millbrook Non-Profit Housing Corporation and Leta Brownscombe Corporative Homes Inc. and Otonabee Non-Profit Housing Corporation once negotiated on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

10.b.13

Transit Review

• That the report respecting the Transit Review, intended to be presented to Council in the March 2023 cycle of meetings, be deferred to the September 2023 cycle of council meetings.

10.b.14

Naloxone Training

• Whereas, the City of Peterborough is experiencing a devastating amount of loss due to a toxic drug supply;

  Whereas, there were 10 reported drug poisoning deaths in Peterborough in January 2023 alone;

  Whereas, on the day this motion was drafted – 1:52 p.m. Thursday, February 9^th, 2023 there had already been three overdoses, and one suspected drug poisoning death and that day;

  Whereas, the drug poisonings mentioned occurred on Peterborough Public Library and City Transit Terminal property;

  Whereas, City Staff are regularly present where such drug poisonings occur;

  Whereas, City Staff are currently prohibited from carrying Naloxone or otherwise responding to prevent fatal outcomes from drug poisonings; and,

  Be it resolved that City Staff report back to Council in the April cycle of meetings, with a comprehensive strategy, including risks and implications, for the provision of Naloxone training for City staff, taking into account new provincial legislation allowing for such training, and the clear and overwhelming need for this training in light of the ongoing public health crisis affecting our community.

10.b.15

Diversity, Equity and Inclusion Training for Council

• That DEI training be mandatory for all members of Council.

11.

Recommendation from the Special General Committee meeting of February 27, 2023

11.a

Motion from February 27, 2023 Closed Session (subject to approval by General Committee on February 27, 2023) - CAO Recruitment

12.

Notice of Motion

13.

Approval of By-laws

13.a

By-laws

13.a.1

23-034 

Being a By-law to delegate certain authority respecting Highways in relation to the City’s Downtown Built Environment Outdoor Patio Program

13.a.2

23-035

A by-law to authorize the execution of the Next Generation 9-1-1 transfer payment agreement(s) and any subsequent corresponding agreements or amendments between His Majesty the King in Right of Ontario and The Corporation of the City of Peterborough in a form acceptable to the Commissioner of Corporate and Legislative Services and the City Solicitor

13.a.3

23-036 

Being a By-law to authorize the borrowing of $15,000,000 for 2023 current expenditures

13.a.4

23-037

A by-law to authorize the execution of the Disaster Mitigation and Adaptation Fund transfer payment agreement and any subsequent corresponding agreements or amendments between His Majesty the King in Right of Canada and The Corporation of the City of Peterborough on terms acceptable to the Commissioner of Corporate and Legislative Services and in forms acceptable to the City Solicitor for funding for the Curtis Creek Watershed Flood Reduction Improvements Project

13.a.5

23-038 

Being a By-law to authorize the Mayor and Clerk to sign contribution agreements with Canada Mortgage and Housing Corporation and any supporting documents

14.

Other Business

15.

Confirmation By-law

15.a

23-039 Being a By-law to confirm the proceedings of the Council at its meeting held on February 27, 2023

16.

Adjournment