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Public Library Board of Trustees
City of Peterborough
April 25, 2017
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Minutes of a Meeting of the Public Library Board of
Trustees Held on April 25, 2017 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:05 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Mauro
DiCarlo
Barb
Connor
Councillor
Baldwin
Teresa
Kerr, Vice Chair
Garth
Wedlock
Dan
Moloney
Natalie
Garnett, Deputy City Clerk
Jennifer Jones, Library CEO
Becky
Rogers, Manager of Arts, Culture and Heritage
Scott
Elliott, Corporate Sponsorship Coordinator
Minutes – March 28, 2017
Moved
by Teresa Kerr
That
the minutes of the Public Library Board of Trustees meeting held on March 28,
2017 be approved as circulated.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No
items were approved as part of the Consent Agenda.
Library CEO
Report PPL17-023
Foundation Naming
Rights Request
This agenda item will be deferred to a
future Committee meeting.
Library CEO
Report
PPL17-024
Sponsorship
Update
Scott
Elliott, Corporate Sponsorship Coordinator, provided an update on sponsorship
opportunities at the renovated library.
Moved
by Barb Connor
That
the Library Board approve the recommendation outlined in Report PPL17-024 dated
April 25, 2017, of the Library CEO, as follows:
That
a verbal report to inform the Library Board of the status of sponsorship opportunities
by the City's Sponsorship coordinator be received for information.
“CARRIED”
Library CEO
Report PPL17-025
Plaza Public Art Project
Becky
Rogers, Manager of Arts, Culture and Heritage, provided an overview of the
public art selection process.
Moved
by Mauro
DiCarlo
That
the Library Board approve the recommendations outlined in Report PPL17-025 dated
April 25, 2017, of the Library CEO, as follows:
a)
That
Report PPL17-025 be received for information;
b)
That
the Library Board endorse the Public Art Project on the neighbouring property;
and,
c)
That
the Board appoint Teresa Kerr to sit on the Plaza Public Art selection
committee.
“CARRIED”
Becky
Rogers, Manager of Arts, Culture and Heritage, and Scott Elliott, Corporate
Sponsorship Coordinator, left the meeting at 7:26 p.m.
Library CEO
Report PPL17-030
Grand Opening - Update
Moved by Dan Moloney
That
the Library Board approve the recommendation outlined in Report PPL17-030,
dated April 25, 2017 concerning the Library Grand Opening, as follows:
That
the report of the Library CEO be received for information.
“CARRIED”
Library CEO
Report PPL17-031
Quarterly Budget Update
Moved
by Councillor Baldwin
That
the Library Board approve the recommendation outlined in Report PPL17-031 dated
April 25, 2017, of the Library CEO, as follows:
That
a verbal report to inform the Library Board of the status of the first quarter
of the 2017 Library budget be received for information.
“CARRIED”
Library CEO
Report PPL17-027
MOU Update
Moved by Barb Connor
That
the Library Board approve the recommendation outlined in Report PPL17-027 dated
April 25, 2017, of the Library CEO, as follows:
That
a verbal report to inform the Library Board of the status of the Library
Board/City of Peterborough Memorandum of Understanding by the Committee's Chair
be received for information.
“CARRIED”
Library CEO
Report PPL17-029
Library Strategic
Plan – Status Update
Moved
by Leslie
Woolcott
That
the Library Board approve the recommendation outlined in Report PPL17-029,
dated April 25, 2017 concerning the Library Strategic Plan, as follows:
That the report of the
Library CEO be received for information.
“CARRIED”
Library CEO
Report PPL17-028
Updates from the
Foundation and Friends of the Library
Barb
Connor advised the Board that long-time Friends volunteer Pat Procter passed
away. Regrets were expressed by the Board.
Moved
by Garth
Wedlock
That
the Library Board approve the recommendations outlined in Report PPL17-028 dated
April 25, 2017, of the Library CEO, as follows:
a) That a verbal
report to inform the Library Board on the status of the Peterborough Public
Library Foundation by Teresa Kerr be received for information; and,
b) That a verbal report to inform
the Library Board on the status of the Friends of the Peterborough Public
Library by Barb Connor be received for information.
“CARRIED”
Library CEO
Report PPL17-033
Library Board Self
Assessment
Moved
by Councillor
Riel
That
Report PPL17-033 be deferred to the May Committee meeting.
“CARRIED”
Other Business
Moved
by Teresa Kerr
That
the Library CEO determine if the Library has a recognition policy, and if not,
refer the matter to the Policy Subcommittee (Leslie Woolcott, Jennifer Jones
and Councillor Baldwin).
“CARRIED”
Next Meeting
The
Chair indicated that the next Board meeting will be held on May 30, 2017.
Adjournment
Moved
by Councillor Riel
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair