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City Council Minutes
City of Peterborough
June 29, 2015
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Minutes of a Meeting of City Council held
on June 29,
2015, in the Council Chambers.
Councillor
McWilliams
Confirmation of
Minutes – June 8, 9 and 15, 2015
Moved
by Councillor Pappas, seconded by Councillor Parnell
That the minutes of the meetings of
Council held on June 8, 9 and 15, 2015, be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
Vassiliadis declared an Interest in Item 9 of Committee of the Whole Report
Number 14 (Report CPPS15-029 – Budget Adjustment and Award of RFT T-27-15 for
Simcoe Street and King Street Parking Garage Rehabilitation), as he owns
property in proximity to the subject property.
Councillor
Haacke declared interests with items 10 and 11 of Committee of the Whole Report
No. 14 (Report PLHD15-006 – Municipal Incentives for Affordable Rental Housing,
135 Rubidge Street, Peterborough, CB Rubidge Inc (Canada Builds) and Report
CSD15-015 – 2015 Community Investment Grant Appeals Response), as the subjects
in these reports are clients of his employer.
Councillor
McWilliams declared an interest in item 8 of Committee of the Whole Report No.
14 (Report CPPS15-023 – Budget Adjustment and Increase of Contract Amount
Awarded to J.J. McGuire for the City Hall Lower Level South and East Wing
Renovation), as his firm was involved with some of the work associated with the
contract.
Registered Delegations:
Tom
Young, 512 Aylmer Street North, made a delegation to Item 6 of Committee of the
Whole Report No. 14 (Report CSSS15-004 – Homelessness Programs and Services
Update).
Miles
Leech, 174 Rubidge Street, made a delegation to Item 6 of Committee of the
Whole Report No. 14 (Report CSSS15-004 – Homelessness Programs and Services
Update).
Carol
Winter, 294 McDonnel Street, made a delegation to Item 6 of Committee of the
Whole Report No. 14 (Report CSSS15-004 – Homelessness Programs and Services
Update).
Delegations Not Registered:
Planning
Committee Report
There
were no delegations.
Audit
Committee Report
There
were no delegations.
Committee
of the Whole Reports
There
were no delegations.
There
were no delegations.
By-laws
Moved
by Councillor Parnell, seconded by Councillor Pappas
By-laws
15-110, 15-115 and 15-116 were separated for vote.
By-law
15-110
Councillor
Vassiliadis due to his previously declared interest did not vote on the by-law.
15-110 Being a by-law to authorize
certain capital works of the Corporation of the City of Peterborough (the “Municipality”);
to authorize the submission of an application to the Ontario Infrastructure and
Lands Corporation (“OILC”) for financing such works and certain other ongoing
works; to authorize temporary borrowing from OILC to meet expenditures made in connection
with such works; and to authorize long term borrowing for such works through
the issue of debentures to OILC
By-laws
15-115 and 15-116
Councillor
Haacke due to his previously declared interests did not vote on the by-laws.
15-115 Being a By-law to designate
135 Rubidge Street as a Municipal Housing Facility and to authorize the
execution of Agreements between the Corporation of the City of Peterborough and
CB Rubidge Inc.
15-116 Being a By-law to exempt
the lands known municipally as 135 Rubidge Street from taxation for municipal
and school purposes
15-106 Being a By-law to establish
Tax Ratios for prescribed property classes for the 2015 taxation year
15-107 Being a By-law to adopt
optional capping tools for the purposes of administering limits for the
Commercial, Industrial and Multi-Residential property classes for the 2015
taxation year
15-108 Being a By-law to adopt
Optional Tools for the purposes of administering limits for eligible properties
within the meaning of Section 331 (New Construction) of the Municipal Act for
the Commercial, Industrial and Multi-Residential property classes for the 2015
taxation year
15-109 Being a By-law to levy and
collect taxes for municipal, education and business improvement area purposes
for the year 2015, to impose a penalty charge for non-payment of 2015 taxes and
to provide for interest to be added to tax arrears, and to establish a
percentage by which tax decreases are limited in 2015 to properties in the
Commercial, Industrial and Multi-Residential property classes
15-111 Being a By-law to authorize
the execution of an Agreement between The Corporation of the City of
Peterborough, The Peterborough Police Services Board and The Corporation of the
Township of Cavan Monaghan, for the provision of police services
15-112 Being a By-law to amend the
Zoning By-law for the property known as 139 Douro Street
15-113 Being a By-law to Adopt
Amendment Number 167 to the Official Plan of the City of Peterborough for the
properties known as 1637 Hetherington Drive
15-114 Being a By-law to Amend the
Zoning By-Law for the properties known as 1637 Hetherington Drive and 3789
Water Street
15-117 Being a By-law to authorize
the execution of Agreements between The Corporation of the City of Peterborough
and Trent University for the: (i) construction and operation of a new arena
complex, located at Trent University, as a replacement facility for Northcrest
Arena; and (ii) servicing of certain of Trent University’s Endowment Lands on
the east side of the Otonabee River
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Upon
the main motion of Councillors Parnell and Pappas, less By-laws 15-110, 15-115
and 15-116, the By-laws passed.
Other Business
Moved by Councillor Clarke, seconded by
Councillor Riel
That the following by-law be read a
first, second and third time:
15-118 Being a By-law to confirm the proceedings of the Council at its meeting
held on June 29, 2015.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 7
Meeting
of June 15, 2015
To The Council of the City of Peterborough, for
consideration at its meeting held June 29, 2015
The Planning
Committee, as a result of its meeting held on June 15, 2015 recommends as
follows:
1.
Public
Meeting Under the Planning Act
Manager, Planning
Division
Report PLPD15-032
1637
Hetherington Dr. and 3789 Water St.
That
Council approve the recommendations outlined in Report PLPD15-032 dated June
15, 2015, of the Manager, Planning Division, as follows:
a)
That
Schedule ‘A’ – Land Use of the Official Plan be amended to change the
designation of the lands known as 1637 Hetherington Drive from ‘Major
Institution’ to ‘Residential’, in accordance with the draft amendment attached
as Exhibit “C” to Report PLPD15-032;
b)
That
Schedule ‘E’ – Residential Density of the Official Plan be amended to add the
lands at 1637 Hetherington Drive to the ‘Medium Density Residential’ lands, in
accordance with the draft amendment attached as Exhibit “C” to Report
PLPD15-032;
c)
That
the zoning of 1637 Hetherington Drive be amended from the UC – University and
College District to the SP.358 - Special Residential District in accordance
with the draft amendment attached as Exhibit ‘D’ to Report PLPD15-032;
d)
That
the zoning of the westerly portion of 3789 Water Street be amended from the UC
– University and College District to the SP.359 - Special Residential District
in accordance with the draft amendment attached as Exhibit ‘D’ to Report
PLPD15-032; and
e)
That
the zoning of the easterly portion of 3789 Water Street be amended from the UC
– University and College District to the SP.360 - Special Commercial District
in accordance with the draft amendment attached as Exhibit ‘D’ to Report
PLPD15-032.
At
the meeting of June 15, 2015 item f) was added:
f)
That
the maximum building floor area of commercial uses be reduced from 8,000 m2
to 5,000 m2.
g)
That
staff enter into dialogue with the County of Peterborough and/or Township of
Selwyn regarding upgrading their portion of Woodland Drive.
2.
Manager,
Planning Division
Report PLPD15-021A
139 Douro Street –
Zoning By-law Amendment
That
Council approve the recommendations outlined in Report PLPD15-021A dated June
15, 2015 of the Manager, Planning Division, as follows:
a)
That
the draft by-law attached to Report PLPD15-021 be amended to eliminate
provisions related to the proposed pergola, in accordance with Exhibit ‘B’
attached to Report PLPD15-021A.
b)
That
Council approve the revised draft by-law by adding Section 387, SP.357 in
accordance with Exhibit ‘B’ attached to Report PLPD15-021A.
c)
That
the zoning of 139 Douro Street be amended from the PS.2 – Public Service
District to the SP.357 ‘H’ – Special Residential District in accordance with
the draft amendment attached as Exhibit ‘B’ to Report PLPD15-021A.
d)
That
the ‘H’ – Holding Symbol be removed from the property subject to Site Plan
Approval being granted for the subject property, including a requirement for a
primary entrance to the units from a main corridor access from the north side
of the building; a pedestrian connection to the principal entrance from the
municipal sidewalk along Douro Street; and indoor facilities for the central
storage of garbage.
At
the meeting of June 15, 2015 item e) was added:
e)
That
items b) and c) be amended to permit a maximum of 4 units and the Site Plan
return to Council for approval.
Submitted
by,
Councillor
Parnell
Chair
June
15, 2015
Audit
Committee Report No. 1
Meeting of June 22,
2015
To The Council of The City of Peterborough for
Consideration at its Meeting held June 29, 2015
The Audit Committee, as a Result of its Meeting held on
June 22, 2015, Recommends as follows:
1. Director
of Corporate Services
Report CPFS15-029
Audit of the
Consolidated Financial Statements of the City of Peterborough – Acknowledgement
Letter
That Council approve the
recommendations outlined in report CPFS15-029 dated June 22, 2015, of the
Director of Corporate Services as follows:
a) That
the Acknowledgement Letter Audit of the Consolidated Financial Statements of
the City of Peterborough be received.
b) That
the Mayor and Chair of the Audit Committee be authorized to sign the acknowledgement
letter.
2. Director of Corporate Services
Report CPFS15-031
Management Letter and
Verbal Audit Findings Report for the year ended December 31, 2014
That Council approve the
recommendation outlined in report CPFS15-031 dated June 22, 2015, of the
Director of Corporate Services as follows:
That the audit of the
December 31, 2014 Financial Statements Letter (Management Letter) appended to
report CPFS15-031 and the Verbal Audit Findings Report presented by Collins
Barrow Kawarthas LLP for the year ended December 31, 2014 be received as
information.
3. Director of
Corporate Services
Report
CPFS15-032
Tax
Adjustments under Section 356 and Tax Appeals under Sections 357, 358 and 359
of the Municipal Act, 2001
That
Council approve the recommendations outlined in report CPFS15-032 dated June 22, 2015, of the
Director of Corporate Services as follows:
a)
That
tax reductions in the amount of $86,026.00, calculated in accordance with
Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to
report CPFS15-032 as Appendix A be received.
b)
That
land apportionments under Section 356 of the Municipal Act, 2001 be
received.
4. Director of
Corporate Services
Report
CPFS15-030
Treasurer’s
Report, 2014 Consolidated Financial Report, 2014 Trust Funds Financial
Statement and Five-Year Review
That Council approve the
recommendations outlined in report CPFS15-030 dated June 22, 2015, of the Director
of Corporate Services as follows:
a)
That
Report CPFS15-030, Treasurer’s Report, 2014 Consolidated Financial Report, the
2014 Trust Funds Financial Statement and Five Year Review be received as
information.
b)
That
the underlying accounting policies as detailed in the Notes to the Financial
Statements be approved.
c) That
the Treasurer’s Report, 2014 Consolidated Financial Report and 2014 Trust Funds
Financial Statement, as presented and received, be submitted to the Province of
Ontario.
Submitted by,
Councillor Clarke
Chair
June 22, 2015
Committee
of the Whole Report No. 14
Meeting of June 22,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held June 29, 2015
The Committee of the Whole as a result of its meeting held
on June 22, 2015, recommends as follows:
1.
Director
of Corporate Services
Report CPFS15-028
2015 Debenture Issue
That
Council approve the recommendation outlined in Report CPFS15-028 dated June 22, 2015, of the
Director of Corporate Services, as follows:
2.
Director
of Planning and Development Services
Report
PLHD15-007
Peterborough’s
10-year Housing and Homelessness Plan: 2014 Progress Report
That Council approve the
recommendation outlined in Report PLHD15-007 dated June 22, 2015, of the
Director of Planning and Development Services, as follows:
a)
That
Appendix A, being the 10-year Housing and Homelessness Plan Progress Report
2014, be received, and
b) That Appendix B, the 2015
Action Plan be approved.
3. Director
of Planning and Development Services
Report
PLHD15-005
City
of Peterborough response to the Long-Term Affordable Housing Strategy Update
Consultation
That
Council approve the recommendation outlined in Report PLHD15-007 dated June 22,
2015, of the Director of Planning and Development Services, as follows:
a) That Appendix A, being the 10-year Housing and
Homelessness Plan Progress Report 2014, be received, and
b) That Appendix B, the 2015
Action Plan be approved.
4. Director of
Community Services
Report CSD15-009
Municipal Energy Plan
That Council approve the
recommendations outlined in Report CSD15-009 dated June 22, 2015 of the
Director of Community Services, as follows:
a)
As
recommended in the Sustainable Peterborough Plan, that a Municipal Energy Plan
for the City of Peterborough be developed to map current consumption,
investigate and recommend energy conservation programs and initiatives, manage
current and future demand for energy, and plan for renewable energy generation;
b)
That
an application to the Ministry of Energy for up to $50,000 for a Municipal
Energy Plan be submitted; and
c)
That
Peterborough Distribution Inc. provides the 50% matching funds, up to $50,000,
for a total project value of $100,000.
5. Director
of Utility Services
Report USEP15-007
Award of the
Completion of all Necessary Documents and Application for the Former Harper
Road Landfill Environmental Compliance Approval
That
Council approve the recommendation outlined in Report USEP15-007 dated June 22,
2015, of the Director of Utility Services, as follows:
That the Completion of all Necessary
Documentation and Application of the Harper Road Landfill ECA be awarded to
Dillon Consulting Limited, 235 Yorkland Blvd., Suite 800, Toronto, Ontario, M2J
4Y8 at a total cost of $187,450.00 plus HST of $24,368.50 for a total of
$211,818.50.
6. Director of Community Services
Report CSSS15-004
Homelessness Programs and Services Update
That
Council approve the recommendations outlined in Report CSSS15-004 dated June
22, 2015, of the Director of Community Services, as follows:
a)
That
CMHA-HKPR operate the Lighthouse Community Drop In Centre program from August
1, 2015 to March 31, 2018 at a cost of $469,877 with a possible two year
extension;
b)
That
St. John’s Anglican Church provide space to operate the Lighthouse Community
Drop In Centre program from September 2015 to March 31, 2018 at a cost of
$171,100 with a possible two-year extension; and
c)
That
St. John’s Anglican Church operate the Warming Room from November to April in
2015-2016, 2016-2017 and 2017-2018 at a cost of $180,000 with a possible
two-year extension;
d)
That
a presentation from, Dorothy Olver, Social Services; Jim Russell, United Way;
Donna Rogers, Four Counties Addiction Services; and Christian Harvey, St.
John’s Anglican Church/ Warming Room be received.
7. Director of
Community Services
Report CSD15-016
Pan Am Torch Relay
Community Celebration Post Project Report
That Council approve the
recommendations outlined in Report CSD15-016, dated June 22, 2015, of the
Director of Community Services, as follows:
a) That a
presentation from the Director of Community Services be received for
information.
b) That an official
Pan Am Games Torch be presented to Alec Denys, as the Community Torchbearer.
8. Director of
Corporate Services
Report
CPPS15-023
Budget Adjustment and
Increase of Contract Amount Awarded to J.J. McGuire for the City Hall Lower
Level South and East Wing Renovation
That
Council approve the recommendations outlined in Report CPPS15-023, dated June
22, 2015 of the Director of Corporate Services, as follows:
a)
That
the City Hall Lower Level South and East Wing Renovation budget be increased by
$46,164, from $559,000 to $605,164, and the $46,164 be transferred from the
2012 City Hall project (3-2.01 Property – Elevator Safety Upgrades) capital
project.
b)
That the
Contract for T-21-14 with J.J. McGuire General Contractors Inc., 880 Farewell
Street, Oshawa, Ontario, L1H 6N6, for the City Hall Lower Level South and East
Wing Renovation be increased by $66,154 from $468,500 to $534,654 plus HST of
$69,506 for a total cost of $604,160.
9. Director
of Corporate Services
Report CPPS15-029
Budget Adjustment and
Award of RFT T-27-15 for Simcoe Street and King Street Parking Garage
Rehabilitation
That Council approve the
recommendations outlined in Report CPPS15-029, dated June 22, 2015 of the
Director of Corporate Services, as follows:
a)
That the
Capital projects for the King Street Parking Garage Rehabilitation and the
Simcoe Street Parking Garage Rehabilitation (Projects 5-12.02 and
5-12.03 in the 2015 Capital Budget) be combined into one project.
b)
That
the King Street and Simcoe Street Parking Garage Rehabilitation total budget be
increased by $125,000 from $2,315,000 to $2,440,000 and the $125,000 be
transferred from the Parking Reserve.
c)
That the
portion of RFT T-27-15 for the King Street Parking Garage Rehabilitation be
awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16,
Toronto, Ontario, M1B 3S4 at a cost of $1,443,824.50 plus HST of $187,697.19
for a total cost of $1,631,521.69.
d)
That the
portion of RFT T-27-15 for the Simcoe Street Parking Garage Rehabilitation be
awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16, Toronto,
Ontario, M1B 3S4 at a cost of $752,235 plus HST of $97,790.55 for a total cost of
$850,025.55.
10. Director
of Planning and Development Services
Report PLHD15-006
Municipal Incentives
for Affordable Rental Housing, 135 Rubidge Street, Peterborough, CB Rubidge
Inc. (Canada Builds)
That Council approve the
recommendations outlined in Report PLHD15-006 dated June 22, 2015, of the
Director of Planning and Development Services, as follows:
a) That a By-law be
adopted authorizing City Council to designate the property at 135 Rubidge
Street as a Municipal Housing Facility (MHF) in accordance with By-law Number
12-094, and that the portion of the property that meets the definition of
“affordable rental" be exempt from property taxes levied for municipal and
school purposes for a period of ten years, in accordance with Report
PLHD15-006;
b) That the
redevelopment project at 135 Rubidge Street be exempt from Development Charges
as authorized in By-law 14-134 S.22, notwithstanding that a Building Permit
will be issued more than five years after the Demolition Permit as normally
required under S.22 (b);
c) That up to $300,000 in
capital funding be approved for four affordable rental units, within the total
of twelve units, using the Investment in Affordable Housing 2014 Extension
program;
d) That staff be authorized to
negotiate the specific terms and conditions of a legal agreement with CB
Rubidge Inc. to ensure affordable rents for a minimum of twenty years, within
the parameters set out in Report PLHD15-006;
e) That staff be
authorized to consider and, as appropriate, approve a proposal from CB Rubidge
Inc. regarding the sale of up to six units to low-income households as selected
and supported by Habitat for Humanity Peterborough & Kawartha Region; and
f) That a By-law
be passed to authorize the
Mayor and Clerk to sign agreements and other documents to enable Investment in
Affordable Housing 2014 Extension Program capital funding and Municipal Housing
Facility incentives for the property at 135 Rubidge Street.
11. Director of Community
Services
Report CSD15-015
2015 Community
Investment Grant Appeals Response
That a one time special grant of
$11,000 for 2015 be awarded to the Peterborough Community Chaplaincy, with the
funds to be allocated from the Arts Culture & Heritage Admin operating
budget and,
That staff provide a report in the
last quarter of 2015 on the needs of the chaplaincy.
That Artspace be awarded a one time
grant of $4,500, allocated from the Arts, Culture and Heritage Admin operating
budget and,
That staff prepare a report for the
2016 budget process on the allocation of funds for Artspace.
12. YWCA
Nutrition Program
That staff provide a report on the
YWCA Nutrition Program and how it interacts with existing municipal programs.
13. AMO’s
Policing Modernization Report
That staff provide a summary report on
the April 27, 2015 AMO report entitled “Building a New Public Safety Model in
Ontario, AMO’s Policing Modernization Report” and how the report impacts our
policing needs.
Submitted
by,
Councillor
Beamer
Chair
June
22, 2015
Committee
of the Whole Report No. 15
Meeting of June 29,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held June 29, 2015
The Committee of the Whole as a result of its meeting held
on June 29, 2015, recommends as follows:
1.
Director
of Community Services
Report CSD15-019
New Arena Development
Site
That
Council approves the recommendations outlined in Report CSD15-019 dated June
29, 2015, of the Director of Community Services, as follows:
a) That Trent University be approved as the site
for a replacement facility for Northcrest Arena;
b) That a by-law be
passed to authorize the Mayor and City Clerk to enter into the requisite
agreements including the transfer of land at no cost;
c) That Staff develop a financing plan in the
2016 Capital budget for servicing the Trent endowment lands on the east bank of
the University that will benefit both the new arena facility site and the Trent Research and
Innovation Park, and
d) That Staff bring back a
financial plan for the new arena complex that will detail the estimated capital
costs and operating plan for the facility.
Submitted
by,
Councillor
Beamer
Chair
June
29, 2015