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Committee of the Whole Minutes
City of Peterborough
July 27, 2015
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Minutes of the Special Committee of the Whole Meeting held
on July 27, 2015, in the Committee Room and Council Chambers, County of
Peterborough, 470 Water Street.
The
meeting of Committee of the Whole was called to order at 5:00 p.m. in the Committee
Room, County of Peterborough.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under the Municipal
Act, 2001 Section 239(2)(f) Advice that is subject to
Solicitor-Client privilege, including communications necessary for that purpose.
“CARRIED”
Committee
moved out of Closed Session at 6:28 p.m.
Committee
reconvened in Open Session at 7:20 p.m. in the Council Chambers.
Confirmation of Minutes – June 22 and 29, 2015
Moved
by Councillor Pappas
That
the minutes of the meetings of Committee of the Whole held on June 22 and 29,
2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Interest.
Consent Agenda
Moved
by Mayor Bennett
That
items 5, 11, 12, and 14 be approved as part of the Consent Agenda.
“CARRIED”
Board Chair, Peterborough Economic Development
Report PED15-003
PED 2015 Second Quarter Report
Moved
by Mayor Bennett
That
Council approve the recommendation outlined in Report PED15-003 of the Board
Chair of Peterborough Economic Development, as follows:
That
Report PED15-003 providing the Peterborough Economic Development 2015 Second
Quarter Report be received.
“CARRIED”
Director, Planning and Development Services
Report PLHD15-008
Municipal Incentives for Affordable Rental Housing, 188-198 Edinburgh Street
Peterborough
Moved
by Mayor Bennett
That
Council conditionally approve the recommendations outlined in Report PLHD15-008
dated July 27, 2015, of the Director of Planning and Development Services, as
follows, pending the conclusion of the planning approval process:
a)
That
the Affordable Housing Community Improvement Plan (CIP) application for the
Municipal Incentive Program be approved for the proposed twenty-eight (28) unit
affordable housing rental project at 188-198 Edinburgh Street in accordance
Report PLHD15-008;
b)
That
a By-law be adopted authorizing City Council to designate the property at
188-198 Edinburgh Street as a Municipal Housing Facility (MHF) in accordance
with By-law Number 12-094, to exempt the property from property taxes levied
for municipal and school purposes for a period of ten years and provide other
municipal incentives in accordance with Report PLHD15-008;
c)
That
the project be approved for $925,000 in capital funding for twenty-eight (28)
affordable rental units using the Investment in Affordable Housing 2014
Extension program funding and including up to $75,000 capital funding from
other sources;
d)
That
staff be authorized to negotiate the specific terms and conditions of a legal
agreement with Moloney Project Development Corporation, within the parameters
set out in Report PLHD15-008; and
e)
That
a By-law be passed to authorize the Mayor and Clerk to sign agreements
and other documents to enable Affordable Housing Community Improvement Plan
program incentives, Investment in Affordable Housing 2014 Extension Program
capital funding and Municipal Housing Facility incentives for the property at
188-198 Edinburgh Street.
“CARRIED”
Director of Utility Services
Report USTR15-011
George Street Cycling Lanes and parking Update
Moved
by Mayor Bennett
That
Council approve the recommendations outlined in Report USTR15-011 dated July
27, 2015, of the Director of Utility Services, as follows:
a)
That
the parking restrictions on Antrim Street between the Rotary Greenway Trail
Link and Water Street be left unchanged, and
b)
That
staff undertake an updated parking occupancy study on George Street and
applicable side streets and include the results and any recommendations for changes
as part of the monitoring report requested by Council, two years after
implementation of the bike lane changes.
“CARRIED”
City Clerk
Report CPCLK15-009
Public Consultation for Municipal Elections Act
Moved
by Mayor Bennett
That Committee approve the
recommendations outlined in Report CPCLK15-009 dated July 27, 2015, of the City
Clerk, as follows:
a)
That
the report CPCLK15-009 be received for information, and
b)
That
Council authorize staff to forward comments from the City of Peterborough on
the Municipal Elections Act to the Ministry of Municipal Affairs and
Housing, as described in Report CPCLK15-009.
“CARRIED”
Director of Corporate Services
Report CPFS15-038
City of Peterborough Holdings Inc. Presentation
John
Stephenson, President and CEO of City of Peterborough Holdings Inc., provided a
presentation on the 2014 Annual Report and Consolidated Financial Statement.
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS15-038,
dated July 27, 2015, of the Director of Corporate Services, as follows:
a)
That
the City of Peterborough Holdings Inc. (COPHI) presentation be received;
b)
That
the 2014 Annual Report and Consolidated Financial Statements of the City of
Peterborough Holdings Inc. for the fiscal year ended December 31, 2014,
attached as Appendix A to Report CPFS15-038, be received;
c)
That
the election of the following persons as Directors of COPHI be and the same are hereby
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Bob Lightbody, David Bignell, David
Paterson, David Nichols, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy
Brown Andison, and Daryl Bennett;
d)
That
the election of the following persons as Directors of Peterborough Distribution
Inc. be and the same are hereby confirmed for the terms set out in prior
resolutions of the Council of the Corporation of the City of Peterborough:
Bryan Weir and Dave Clark; and
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed auditors
of the Corporation, until the next annual resolution of the Shareholder is
signed or until their successors are duly appointed.
“CARRIED”
Director of Community Services
Report CSD15-020
TMAC Conference Post Project Presentation
Fiona
Dawson, Peterborough and the Kawarthas Tourism, provided a PowerPoint
presentation on the TMAC Conference held in Peterborough.
Moved by Councillor Parnell
That Council approve the recommendation outlined in Report
CSD15-020 dated July 27, 2015 of the Director of Community Services as follows:
That
the post project presentation on the TMAC 2015 conference in Peterborough, by
Fiona Dawson from Peterborough & the Kawarthas Tourism, be received for
information.
“CARRIED”
Director of Corporate Services
Report CPFS15-039
Award of P-13-15 Supply, Install and Maintain LED Sign at
the Peterborough Memorial Centre
Moved
by Councillor Riel
That
Council approve the recommendation outlined in Report CPFS 15-039, dated July
27, 2015, of the Director of Corporate Services, as follows:
That
RFP document
P-13-15, to Supply, Install and Maintain an LED sign at the Peterborough
Memorial Centre, be awarded to Movingmedia, 1049 Crawford Drive, Peterborough,
ON K9J 6X6 for a five year period from November 1, 2015 to October 31, 2020
with a potential extension up to five years.
“CARRIED”
Fire Chief
Report FS15-002
Purchase of a Used T3000 Oshkosh ARFF Crash Tender
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report FS15-002, dated July 27,
2015, from the Fire Chief, as follows:
That
approval be provided for Peterborough Fire Services to exercise its option to
purchase, after six months leasing, a used T3000 Oshkosh ARFF Crash Tender from
Team Eagle Ltd., 10 Trent Drive, Campbellford, Ontario, K0L 1L0 at a cost of
$215,000 plus $27,950 HST for a total of $242,950.
“CARRIED”
Chief Administrative Officer
Report CAO15-017
Emergency Response Plan
Moved
by Councillor Pappas
That Council approve the recommendations
outlined in Report CAO15-017 dated July 27, 2015 of the Chief Administrative
Officer, as follows:
a)
That, in accordance with the Emergency
Management and Civil Protection Act, RSO 1990, Chapter E.9, an Emergency
Response Plan be adopted by the City of Peterborough, and that the plan
incorporate the incident management system doctrine; and
b)
That By-law 05-240, a by-law to provide
for the adoption of an amended Emergency Plan be repealed, and that a new
by-law be passed to confirm the adoption of the Incident Management System
based Emergency Response Plan.
At the meeting of
July 27, 2015 the following item was added:
c)
That
staff prepare a presentation for a future Committee of the Whole meeting to familiarize
Council with the Emergency Response Plan.
“CARRIED”
Director of Corporate Services
Report CPFS15-037
Contract Extension of Proposal P-24-12 for the Supply,
Delivery and Service of Leased Multifunctional Digital Copiers for the City of
Peterborough and Related Agencies
Moved
by Councillor Baldwin
That Council approve the recommendation
outlined in Report CPFS15-037, dated July 27, 2015 of the Director of Corporate
Services as follows:
That a contract extension for Proposal
P-24-12 for the Supply, Delivery and Service of Leased Multifunctional Digital
Copiers for the City of Peterborough and Related Agencies be issued for an
additional three years, from December 1, 2015 to November 30, 2018 to Xerox
Canada Ltd., 5650 Yonge Street, Toronto, Ontario at an estimated lease and cost
per copy cost of $616,333.68 plus $80,123.37 HST for a total cost of
$696,457.05.
“CARRIED”
Director, Planning and Development Services
Report PLPD15-043
Airport Industrial Park – East of Airport Road Expansion
Budget Adjustment and Pre-commitment of 2016 Budget
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report PLPD15-043 dated July 27, 2015, of the
Director, Planning and Development Services, as follows:
a) That
$200,000 from the Airport Equipment Reserve be transferred to the Airport
Industrial Park – East of Airport Road Expansion 2015 Capital Budget (Project
7-5.03) and the Airport Equipment Reserve be closed;
b) That
the grant amount from the Eastern Ontario Development Fund included in the 2015
Capital Budget (Project 7-5.03) be reduced by $250,000 from $750,000 to
$500,000;
c) That
the $1,850,000 budget amount proposed for the 2016 capital budget for the
Airport Industrial Park – East of Airport Road Expansion be pre-committed; and
d) That
$1,350,000 of tax-supported debt financing for the Airport Industrial Park –
East of Airport Road Expansion included in the 2015 Capital Budget (Project
7-5.03) be replaced with Capital Levy Reserve and that debenture by-law number
15-008 authorizing the issuance of the debt be repealed.
“CARRIED”
Director of Utility Services
Report USTR15-012
Snowmobile Access to Former CP Rail Right of Way
Lansdowne Street to City Limits
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report USTR15-012, dated July 27, 2015, of the
Director of Utility Services as follows:
a)
That
Council support in principle the proposal for construction and maintenance of a
separate snowmobile trail within the former CP Rail right-of-way from the
connection to the Trans-Canada Trail at the south-eastern limit of the City to
Endicott Fuels; and
b)
That
staff continue to work with the Rice Lake Snow Drifters Inc. on the snowmobile
trail design and an Agreement for snowmobile trail construction and
maintenance.
“CARRIED”
Other Business
Moved
by Councillor Therrien
Whereas the public electricity system
in Ontario is a critical asset to the economy; and
Whereas the public electricity system
generates significant revenue for municipal and provincial governments and
gives Ontario a competitive advantage; and
Whereas Hydro One is a profitable and
well-run provincial utility; and
Whereas local control and decision
making is important to meet the needs of our communities and residents; and
Whereas local electricity distribution
companies provide a source of stable and predictable revenue to our communities;
and
Whereas some Ontario municipalities
have examined possible sales or mergers of their local distribution companies,
and have decided not to sell to Hydro One or the private sector; and
Whereas the privatization, partial or
whole, of electricity has led to higher rates and less control;
Therefore be it resolved that the City
of Peterborough call on the provincial government to:
- Stop the sale of any part of
Hydro One, and maintain Hydro One as a wholly public asset for the benefit
of all Ontarians;
- Strengthen Hydro One by investing
in the next generation of workers and upgrading aging infrastructure;
- Respect the autonomy and local
decision-making powers of local distribution companies by not forcing
these companies into mergers or sales; and
Be it further resolved that the City
of Peterborough maintain ownership and control of its local distribution company;
and
Be it further resolved that the City
of Peterborough circulate this resolution to the Association of Municipalities
of Ontario (AMO) and the Electricity Distributors Association, and work for its
adoption.
Moved
by Mayor Bennett
That
the proposed motion on the public electricity system in Ontario be deferred to
the September 21st, 2015 Committee of the Whole meeting/fourth
quarter, to permit staff to prepare a report on this matter for Council
consideration.
“CARRIED”
Adjournment
Natalie
Garnett
Deputy
City Clerk
Councillor
Beamer
Chair