NEWCREST

Committee of the Whole Minutes

City of Peterborough

July 27, 2015

 

 

Minutes of the Special Committee of the Whole Meeting held on July 27, 2015, in the Committee Room and Council Chambers, County of Peterborough, 470 Water Street.

 

The meeting of Committee of the Whole was called to order at 5:00 p.m. in the Committee Room, County of Peterborough.

 

Roll Call:

Councillor Baldwin

Councillor Beamer, Chair

Councillor Clarke

Councillor Haacke 

Councillor McWilliams

Councillor Pappas

Councillor Parnell

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Moved by Councillor Clarke

 

That Committee move into Closed Session to discuss one item under the Municipal Act, 2001 Section 239(2)(f) Advice that is subject to Solicitor-Client privilege, including communications necessary for that purpose.

 

“CARRIED”

 

 

Committee moved out of Closed Session at 6:28 p.m.

 

Committee reconvened in Open Session at 7:20 p.m. in the Council Chambers.

 

 

Confirmation of Minutes – June 22 and 29, 2015

 

Moved by Councillor Pappas

 

That the minutes of the meetings of Committee of the Whole held on June 22 and 29, 2015 be approved.

 

“CARRIED”

Disclosure of Pecuniary Interest

 

There were no disclosures of Interest.

 

 

Consent Agenda

 

Moved by Mayor Bennett

 

That items 5, 11, 12, and 14 be approved as part of the Consent Agenda.

 

“CARRIED”

 

 

Board Chair, Peterborough Economic Development

Report PED15-003

PED 2015 Second Quarter Report

 

Moved by Mayor Bennett

 

That Council approve the recommendation outlined in Report PED15-003 of the Board Chair of Peterborough Economic Development, as follows:

 

That Report PED15-003 providing the Peterborough Economic Development 2015 Second Quarter Report be received.

 

“CARRIED”

 

 

Director, Planning and Development Services

Report PLHD15-008

Municipal Incentives for Affordable Rental Housing, 188-198 Edinburgh Street Peterborough

 

Moved by Mayor Bennett

 

That Council conditionally approve the recommendations outlined in Report PLHD15-008 dated July 27, 2015, of the Director of Planning and Development Services, as follows, pending the conclusion of the planning approval process:

a)            That the Affordable Housing Community Improvement Plan (CIP) application for the Municipal Incentive Program be approved for the proposed twenty-eight (28) unit affordable housing rental project at 188-198 Edinburgh Street in accordance Report PLHD15-008;

b)           That a By-law be adopted authorizing City Council to designate the property at 188-198 Edinburgh Street as a Municipal Housing Facility (MHF) in accordance with By-law Number 12-094, to exempt the property from property taxes levied for municipal and school purposes for a period of ten years and provide other municipal incentives in accordance with Report PLHD15-008;

c)            That the project be approved for $925,000 in capital funding for twenty-eight (28) affordable rental units using the Investment in Affordable Housing 2014 Extension program funding and including up to $75,000 capital funding from other sources;

d)           That staff be authorized to negotiate the specific terms and conditions of a legal agreement with Moloney Project Development Corporation, within the parameters set out in Report PLHD15-008; and

e)            That a By-law be passed to authorize the Mayor and Clerk to sign agreements and other documents to enable Affordable Housing Community Improvement Plan program incentives, Investment in Affordable Housing 2014 Extension Program capital funding and Municipal Housing Facility incentives for the property at 188-198 Edinburgh Street.

 

“CARRIED”

 

 

Director of Utility Services

Report USTR15-011

George Street Cycling Lanes and parking Update

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in Report USTR15-011 dated July 27, 2015, of the Director of Utility Services, as follows:

 

a)            That the parking restrictions on Antrim Street between the Rotary Greenway Trail Link and Water Street be left unchanged, and

 

b)           That staff undertake an updated parking occupancy study on George Street and applicable side streets and include the results and any recommendations for changes as part of the monitoring report requested by Council, two years after implementation of the bike lane changes.

 

“CARRIED”

 


City Clerk

Report CPCLK15-009

Public Consultation for Municipal Elections Act

 

Moved by Mayor Bennett

 

That Committee approve the recommendations outlined in Report CPCLK15-009 dated July 27, 2015, of the City Clerk, as follows:

a)            That the report CPCLK15-009 be received for information, and

b)           That Council authorize staff to forward comments from the City of Peterborough on the Municipal Elections Act to the Ministry of Municipal Affairs and Housing, as described in Report CPCLK15-009.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPFS15-038

City of Peterborough Holdings Inc. Presentation

 

John Stephenson, President and CEO of City of Peterborough Holdings Inc., provided a presentation on the 2014 Annual Report and Consolidated Financial Statement.

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in Report CPFS15-038, dated July 27, 2015, of the Director of Corporate Services, as follows:

a)            That the City of Peterborough Holdings Inc. (COPHI) presentation be received;

b)           That the 2014 Annual Report and Consolidated Financial Statements of the City of Peterborough Holdings Inc. for the fiscal year ended December 31, 2014, attached as Appendix A to Report CPFS15-038, be received;

c)            That the election of the following persons as Directors of COPHI be and the same are hereby confirmed for the terms set out in prior resolutions of the Council of the Corporation of the City of Peterborough: Bob Lightbody, David Bignell, David Paterson, David Nichols, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy Brown Andison, and Daryl Bennett;


d)           That the election of the following persons as Directors of Peterborough Distribution Inc. be and the same are hereby confirmed for the terms set out in prior resolutions of the Council of the Corporation of the City of Peterborough: Bryan Weir and Dave Clark; and

e)            That Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed auditors of the Corporation, until the next annual resolution of the Shareholder is signed or until their successors are duly appointed.

 

“CARRIED”

 

 

Director of Community Services

Report CSD15-020

TMAC Conference Post Project Presentation

 

Fiona Dawson, Peterborough and the Kawarthas Tourism, provided a PowerPoint presentation on the TMAC Conference held in Peterborough.

 

Moved by Councillor Parnell

 

That Council approve the recommendation outlined in Report CSD15-020 dated July 27, 2015 of the Director of Community Services as follows:

 

That the post project presentation on the TMAC 2015 conference in Peterborough, by Fiona Dawson from Peterborough & the Kawarthas Tourism, be received for information.

 

“CARRIED”

 

 


Director of Corporate Services

Report CPFS15-039

Award of P-13-15 Supply, Install and Maintain LED Sign at the Peterborough Memorial Centre

 

Moved by Councillor Riel

 

That Council approve the recommendation outlined in Report CPFS 15-039, dated July 27, 2015, of the Director of Corporate Services, as follows:

 

That RFP document P-13-15, to Supply, Install and Maintain an LED sign at the Peterborough Memorial Centre, be awarded to Movingmedia, 1049 Crawford Drive, Peterborough, ON K9J 6X6 for a five year period from November 1, 2015 to October 31, 2020 with a potential extension up to five years.

 

“CARRIED”

 

 

Fire Chief

Report FS15-002

Purchase of a Used T3000 Oshkosh ARFF Crash Tender

 

Moved by Councillor Therrien

 

That Council approve the recommendation outlined in Report FS15-002, dated July 27, 2015, from the Fire Chief, as follows:

 

That approval be provided for Peterborough Fire Services to exercise its option to purchase, after six months leasing, a used T3000 Oshkosh ARFF Crash Tender from Team Eagle Ltd., 10 Trent Drive, Campbellford, Ontario, K0L 1L0 at a cost of $215,000 plus $27,950 HST for a total of $242,950.

 

“CARRIED”

 

 


Chief Administrative Officer

Report CAO15-017

Emergency Response Plan

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report CAO15-017 dated July 27, 2015 of the Chief Administrative Officer, as follows:

 

a)            That, in accordance with the Emergency Management and Civil Protection Act, RSO 1990, Chapter E.9, an Emergency Response Plan be adopted by the City of Peterborough, and that the plan incorporate the incident management system doctrine; and

 

b)           That By-law 05-240, a by-law to provide for the adoption of an amended Emergency Plan be repealed, and that a new by-law be passed to confirm the adoption of the Incident Management System based Emergency Response Plan.

 

At the meeting of July 27, 2015 the following item was added:

 

c)            That staff prepare a presentation for a future Committee of the Whole meeting to familiarize Council with the Emergency Response Plan.

 

“CARRIED”

 

 


Director of Corporate Services

Report CPFS15-037

Contract Extension of Proposal P-24-12 for the Supply, Delivery and Service of Leased Multifunctional Digital Copiers for the City of Peterborough and Related Agencies

 

Moved by Councillor Baldwin

 

That Council approve the recommendation outlined in Report CPFS15-037, dated July 27, 2015 of the Director of Corporate Services as follows:

 

That a contract extension for Proposal P-24-12 for the Supply, Delivery and Service of Leased Multifunctional Digital Copiers for the City of Peterborough and Related Agencies be issued for an additional three years, from December 1, 2015 to November 30, 2018 to Xerox Canada Ltd., 5650 Yonge Street, Toronto, Ontario at an estimated lease and cost per copy cost of $616,333.68 plus $80,123.37 HST for a total cost of $696,457.05.

 

“CARRIED”

 

 

Director, Planning and Development Services

Report PLPD15-043

Airport Industrial Park – East of Airport Road Expansion

Budget Adjustment and Pre-commitment of 2016 Budget

 

Moved by Councillor Riel

 

That Council approve the recommendations outlined in Report PLPD15-043 dated July 27, 2015, of the Director, Planning and Development Services, as follows:

 

a)         That $200,000 from the Airport Equipment Reserve be transferred to the Airport Industrial Park – East of Airport Road Expansion 2015 Capital Budget (Project 7-5.03) and the Airport Equipment Reserve be closed;

 

b)        That the grant amount from the Eastern Ontario Development Fund included in the 2015 Capital Budget (Project 7-5.03) be reduced by $250,000 from $750,000 to $500,000;

 

c)         That the $1,850,000 budget amount proposed for the 2016 capital budget for the Airport Industrial Park – East of Airport Road Expansion be pre-committed; and

 

d)        That $1,350,000 of tax-supported debt financing for the Airport Industrial Park – East of Airport Road Expansion included in the 2015 Capital Budget (Project 7-5.03) be replaced with Capital Levy Reserve and that debenture by-law number 15-008 authorizing the issuance of the debt be repealed.

 

“CARRIED”

 

 

Director of Utility Services

Report USTR15-012

Snowmobile Access to Former CP Rail Right of Way Lansdowne Street to City Limits

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report USTR15-012, dated July 27, 2015, of the Director of Utility Services as follows:

a)            That Council support in principle the proposal for construction and maintenance of a separate snowmobile trail within the former CP Rail right-of-way from the connection to the Trans-Canada Trail at the south-eastern limit of the City to Endicott Fuels; and 

b)           That staff continue to work with the Rice Lake Snow Drifters Inc. on the snowmobile trail design and an Agreement for snowmobile trail construction and maintenance.

 

“CARRIED”

 

 

Other Business

 

Moved by Councillor Therrien

 

Whereas the public electricity system in Ontario is a critical asset to the economy; and

 

Whereas the public electricity system generates significant revenue for municipal and provincial governments and gives Ontario a competitive advantage; and

 

Whereas Hydro One is a profitable and well-run provincial utility; and

Whereas local control and decision making is important to meet the needs of our communities and residents; and

 

Whereas local electricity distribution companies provide a source of stable and predictable revenue to our communities; and

 

Whereas some Ontario municipalities have examined possible sales or mergers of their local distribution companies, and have decided not to sell to Hydro One or the private sector; and

 

Whereas the privatization, partial or whole, of electricity has led to higher rates and less control;

 

Therefore be it resolved that the City of Peterborough call on the provincial government to:

  1. Stop the sale of any part of Hydro One, and maintain Hydro One as a wholly public asset for the benefit of all Ontarians;
  2. Strengthen Hydro One by investing in the next generation of workers and upgrading aging infrastructure;
  3. Respect the autonomy and local decision-making powers of local distribution companies by not forcing these companies into mergers or sales; and

 

Be it further resolved that the City of Peterborough maintain ownership and control of its local distribution company; and

 

Be it further resolved that the City of Peterborough circulate this resolution to the Association of Municipalities of Ontario (AMO) and the Electricity Distributors Association, and work for its adoption.

 

 

Moved by Mayor Bennett

 

That the proposed motion on the public electricity system in Ontario be deferred to the September 21st, 2015 Committee of the Whole meeting/fourth quarter, to permit staff to prepare a report on this matter for Council consideration.

 

“CARRIED”

 

 

Adjournment

 

Moved by Mayor Bennett

 

That this meeting of Committee of the Whole adjourn at 9:11 p.m.

 

"CARRIED"

 

 

Natalie Garnett

Deputy City Clerk

 

 

Councillor Beamer

Chair

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