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Committee of the Whole Minutes
City of Peterborough
July 24, 2017
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Minutes of the Committee of the Whole Meeting held on July
24, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:15 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss two items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Committee
convened in open session at 6:30 p.m.
Confirmation of Minutes – June 19, and 26, 2017
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on June 19 and June 26, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Pappas declared an interest in agenda item 10, (Report CPFS17-044
Peterborough
Housing Corporation – Financing for McRae Reconstruction) and agenda item 11, (Report
PLPD17-035, Sale of a Portion of Bonnerworth Park Parking Lot to Peterborough
Housing Corporation), as a relative is a resident of Woolen Mills.
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-011
Sale of Industrial land at 280 and 290 Jameson Drive to
1439121 Ontario Ltd.
Councillor
McWilliams declared an interest in Report OCSRE17-011 as his business is a
landlord for the company identified in the report. He did not discuss or vote
on the matter.
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report OCSRE17-011 dated July 24, 2017, of the City
Solicitor and Director of Legal Services, as follows:
That
a by-law be passed to authorize the sale of approximately 4.35 acres of
industrial lands, known municipally as parts of 280 and 290 Jameson Drive and
being described as Parts 1, 2, 3 and 4 on Plan 45R-16240 (as shown on Appendix
"A" attached) and Part 2 on Draft Reference Plan (as shown on
Appendix “B” attached) to 1439121 Ontario Ltd. for $163,200.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-012
Sale of surplus land at 210 and 220 Lansdowne Street East
to Ron Lay Motors Inc.
Councillor
Haacke declared an interest, as the business identified in Report OCSRE17-012 is
a client of his employer. He did not discuss or vote on the matter.
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report OCSRE17-012 dated July 24, 2017, of the City
Solicitor and Director of Legal Services, as follows:
That
a by-law be passed to declare Part 1 on the Draft Reference Plan (as shown on
Appendix “A” attached) and known municipally as 210 Lansdowne Street East and
being approximately of .073
acres and
Part 4
on the Draft
Reference Plan (as shown on Appendix “A” attached) known municipally as 220
Lansdowne Street East and being approximately .304 acres as surplus to the needs of
the Municipality and be sold to Ron
Lay Motors Inc.
for $235,000.
“CARRIED”
Consent Agenda
Moved
by Councillor Parnell
That
items 8, 16, 20, 21 be approved as part of the consent agenda.
“CARRIED”
Director of Corporate Services
Report CPFS17-042
Planning Area Specific Development Charges Background
Study – Final Recommendations
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report CPFS17-042 dated July 24, 2017, of the
Director of Corporate Services, as follows:
a) That
the Development Charge rates, as shown on Chart 1of Report CPFS17-042 be
approved.
b) That
the development-related capital program included in the Planning Area Specific
Development Charge background study, be adopted subject to annual review
through the City’s normal capital budget process.
c) That
By-laws 12-112 to 12-119 and any amendments thereto, be repealed effective
August 1, 2017.
d) That
separate by-laws be passed to impose the Planning Area Specific Development
Charges for each of the eight specific planning areas, with a five year term
covering August 1, 2017 to July 31, 2022.
e) That
the Development Charges be adjusted by the City Treasurer without amendment to
the by-laws annually on January 1 of each year, commencing January 1, 2018, in
accordance with the most recent annual change in the Statistics Canada
Quarterly Construction Price Statistics.
“CARRIED”
Director of Corporate Services
Report CPFS17-039
Clean Water Wastewater Fund Transfer Price Agreement and
Sole Source an Engineer of Record
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report CPFS17-039 dated July 24, 2017, of the
Director of Corporate Services, as follows:
a)
That a
by-law be passed authorizing the Mayor and Clerk to sign the Clean Water Wastewater Fund
(CWWF) Transfer Price Agreement between
Her Majesty the Queen in Right of Ontario as represented by the Minister of
Infrastructure and The Corporation of the City of Peterborough; and
b)
That MTE
Consultants Inc., 520 Bingemans Centre Drive, Kitchener, Ontario, L7L 6B8, be
awarded the design, Request for Tenders (RFT) preparation and contract
administration for the upgrades to the clarifiers and aeration system at the
Peterborough Wastewater Treatment Plant at a cost of $551,540.00 plus HST of
$71,700.20 for a total cost of $623,240.20.
“CARRIED”
Director of Utility Services
Report USEC17-019
Budget Transfers and Award of T-01-17 George Street
Improvements
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USEC17-019 dated July 24, 2017, of the
Director of Utility Services, as follows:
a) That the $1,002,000 budget amount approved in
the 2016 Capital budget for the George Street Improvement Project be increased
by $1,195,000 to $2,197,000 by the budget transfers detailed in Table 2 of
Report USEC17-019;
b) That Tender T-01-17 for the George Street
Improvements be awarded to Coco Paving Inc., 2317 Television Road,
Peterborough, ON, K9J 7H5 at a cost of $1,982,201.17 plus $257,686.15 HST for a
total of $2,239,887.32; and
c) That a
provisional work value of $50,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $2,032,201.17 excluding HST as necessary to complete this
project.
“CARRIED”
Director of Utility Services
Report USWM17-005
Award of Request for Proposals P-01-17 for Equipment and
Labour Rates at Waste Management Facilities for the City of Peterborough
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USWM17-005, dated July 24, 2017 of the
Director of Utility Services as follows:
a)
That
Request for Proposals P-01-17 for Labour and Equipment at Waste Management
Facilities for the City of Peterborough, be awarded to Kawartha Capital
Construction, 580 Ashburnham Drive Peterborough, ON K9L 2A2 for the period
August 1, 2017 to August 1, 2019 at an annual estimated cost of $63,560.00 plus
HST of $8,262.80 for a total cost of $71,822.80; and
b)
That
the contract be extended for two optional one-year extensions subject to
satisfactory performance, budget availability and successful pricing
negotiations.
“CARRIED”
Director of Community Services
Report CSD17-016
2016 Sustainable Peterborough Report Card
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CSD17-016 dated July 24,
2017 of the Director of Community Services, as follows:
That the presentation on
the 2016 Sustainable Peterborough Report Card, by Sheridan Graham, Chair of
Sustainable Peterborough, be received for information.
“CARRIED”
Director of Community Services
Report CSACH17-006
Presentation on the City’s Immigration Portal
Becky
Rogers, Manager, Arts, Culture and Heritage Division, Safa Musta and Rodney
Fuentes, New Canadians Centre, made a presentation.
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report CSACH17-006 dated July
24, 2017, of the Director of Community Services as follows:
a) That a
presentation by staff on the updated City Immigration Portal www.WelcomePeterborough.ca be received for
information; and
b) That
a video by Rodney Fuentes, videographer be received for information.
“CARRIED”
Director, Planning and Development Services
Report PLHD17-004
Peterborough Housing Corporation Shareholder Report
(2016)
Bonnie
Clarke, Board Chair and Darlene Cook, CEO of Peterborough Housing Corporation,
made a presentation.
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLHD17-004 dated July
24, 2017, of the Director of Planning and Development Services, as follows:
a)
That
the presentation from Peterborough Housing Corporation be received;
b)
That
the audited financial statements of the Peterborough Housing Corporation (the
“Corporation”) and subsidiary corporations, for the fiscal year ending on
December 31, 2016, together with the report of the auditors thereon, be
received and approved; and
c)
That
the 2016 Annual Report on the progress and accomplishments of the Corporation
be received and approved.
“CARRIED”
Director of Corporate Services
Report CPFS17-045
Community Branding Project Update #2
Councillor
Beamer, Chair, left the meeting at 7:44 p.m. Councillor Pappas, Vice-Chair,
assumed the Chair.
Councillor
Beamer returned to the meeting and assumed the Chair at 7:45 p.m.
Moved
by Councillor Baldwin
That
Council approve the recommendation outlined in report
CPFS17-045 dated July 24, 2017, of the Director of Corporate Services as
follows:
That the presentation on the status of
the Community Branding Project by Gillian Hill and Klint Davies from BrandHealth
Inc. be received for information.
“CARRIED”
Director, Planning and Development Services
Report PLHD17-003
Peterborough Housing Corporation Acquisition of Property
at 217 Murray Street (Brock Street Mission)
Moved
by Councillor Riel
That
Council approve the recommendations outlined in report PLHD17-003 dated July
24, 2017, of the Director of Planning and Development Services, as follows:
a) That a by-law be passed to authorize the City to purchase
the property at 217 Murray Street for $2.00 and to convey the property to
Peterborough Housing Corporation;
b) That pursuant to Article 5.3 of the Shareholder Direction,
the City of Peterborough as the sole shareholder of Peterborough Housing
Corporation, consents to the acquisition of the property at 217 Murray Street
from the Brock Street Mission Peterborough;
c)
That the City, as Service Manager,
consents to the Brock Street Mission Peterborough’s assignment of the two
Affordable Housing Project Facility Agreements with The Corporation of the City
of Peterborough: Social Infrastructure Fund – Investment in Affordable Housing
and Investment in Affordable Housing – 2014 Extension, both dated February 17,
2017, for the construction of 15 housing units at 217 Murray Street, to
Peterborough Housing Corporation;
d)
That Peterborough Housing Corporation
assumes the $8 million construction project for the Brock Street Mission
property at 217 Murray Street, resulting in a $3.8 million draw down on the
City’s non-tax supported debt capacity; and
e) That $325,000 be pre-committed from the 2018 Social
Services Capital Budget for the Brock Street Mission redevelopment, with the
City share being funded from the Social Services Reserve.
“CARRIED”
Director of Corporate Services
Report CPFS17-044
Peterborough Housing Corporation – Financing for McRae
Reconstruction
Councillor
Pappas, due to his previously declared interest, did not discuss or vote on the
matter.
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CPFS17-044 dated July
24, 2017 of the Director of Corporate Services as follows:
a)
That
Peterborough Housing Corporation – McRae Construction Project at
553-555 Bonaccord Street, Peterborough for a total of $39,583,300, resulting in
a $24,433,000 draw down on the City’s non-tax supported debt capacity be
approved;
b)
That
a by-law be passed to authorize the borrowing of $24,433,000 to help finance
certain works to be undertaken by the Peterborough Housing Corporation;
c)
That
the Director of Corporate Services be authorized to prepare the necessary
borrowing by-laws to borrow funds up to a maximum of $24,433,000 to finance
City capital projects and for a term not to exceed 30 years; and
d)
That
the Treasurer be authorized to submit an application to Ontario Infrastructure
and Lands Corporation to borrow these funds.
“CARRIED”
Director, Planning and Development Services
Report PLPD17-035
Sale of a Portion of Bonnerworth Park Parking Lot to
Peterborough Housing Corporation
Councillor
Pappas, due to his previously declared interest, did not discuss or vote on the
matter.
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report PLPD17-035 dated July 24, 2017, of the
Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to declare approximately 0.78 acres of the Bonnerworth Park
Parking Lot surplus to the needs of the Municipality and be sold to
Peterborough Housing Corporation for nominal consideration, to support its
redevelopment of the McCrae property; and
b)
That
Council acknowledges that PHC will develop the property under the flexibility
granted to the City of Peterborough in the Zoning By-law to carryout any lawful
purpose of the City.
“CARRIED”
Director, Planning and Development Services
Report PLHD17-001
Peterborough Housing Corporation Acquisition of Sunshine
Homes Non-Profit Inc.
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report PLHD17-001 dated July 24, 2016, of the
Director, Planning & Development Services, as follows:
a) That City Council, acting as Service Manager
under the Housing Services Act, 2011 (HSA), provide consent pursuant to
subsection 162 (2), to the transfer by Sunshine Homes Non-Profit Incorporated
of 572 Crystal Drive to Peterborough Housing Corporation (PHC);
b) That pursuant to Article 5.3 of the Shareholder
Direction, the City of Peterborough as the sole shareholder of PHC, consents to
the acquisition of 572 Crystal Drive for the purchase price of $2.00, plus the
assumption of the current mortgage assigned to the property of approximately
$3.0M;
c) That the City, as Service Manager, request
that the Ministry of Housing make a regulation under the Housing Services Act,
2011, to exempt the transfer from the application of tax under the Land
Transfer Tax Act; and
d) That the Mayor
and Clerk be authorized to amend the Renewable Energy Initiative Program Loan
Agreement between the City and Sunshine Homes
Non-Profit Incorporated dated March 16, 2011, to add the new owner,
Peterborough Housing Corporation.
“CARRIED”
Director of Corporate Services
Report CPFS17-043
Sponsored Digital Signage Program at the Evinrude Centre
and Various City Facilities
Moved
by Mayor Bennett
That, in accordance with Section 7.1.3
d) of the City’s Sponsorship, Naming Rights and Advertising Policy, Council
approve the recommendations outlined in Report CPFS17-043, dated July 24, 2017,
of the Director of Corporate Services, as follows:
a)
That
staff negotiate with Movingmedia, 1049 Crawford Drive, Peterborough,
Ontario, K9J 6X6, for the supply, installation, software set-up, operation, and
on-going maintenance of a new outdoor digital sign at the Evinrude Centre to
replace the current non-functioning sign.
b)
That
staff negotiate with Movingmedia, 1049 Crawford Drive, Peterborough,
Ontario, K9J 6X6, for the supply, installation, software set-up, operation, and
on-going maintenance of an indoor digital signage (displays) network to be
implemented through a phased in approach across city facilities.
Committee
at it meeting of July 24, 2017 amended recommendation c) as part of the main
motion:
c)
That,
upon successful negotiations, the draft agreement outlining the supply,
installation, software set-up, operation, revenue share from advertising and
on-going maintenance of both the new Evinrude outdoor Sign and the City’s
indoor signage network be presented to Council for
approval.
“CARRIED”
Director of Community Services
Report CSSS17-006
Creation of an Age-friendly Peterborough Advisory Committee
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report CSSS17-006 dated July
24, 2017, of the Director of Community Services, as follows:
a) That
as of July 24, 2017, an eleven member AFPAC be created to:
i) Be an Advisory
Committee of Council reporting to the Joint Services Steering Committee;
ii) Include one
Member of City Council and one Member of County Council; and
iii) Be given the authority to
establish sub-committees as necessary.
b) That the AFPAC be
included in the Consolidated Municipal Services Management Agreement, between
the City and County and that this be reflected by a letter between the parties;
c) That the
following candidates be appointed Members of the first AFPAC for a term of July
24, 2017 to March 1, 2019 and that a Member from both City Council and County
Council be appointed as soon as possible for the same time period:
·
Danielle
Belair
·
Dawn
Berry-Merriam
·
Alan
Cavell
·
Kerri
Davies
·
Ann
MacLeod
·
Mark
Skinner
d) That a by-law be
passed to establish the Terms of Reference for a new Committee called the
Age-friendly Peterborough Advisory Committee.
“CARRIED”
Director, Planning and Development Services
Report PLBD17-001
Property Standards – Eavestrough Drainage
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report PLBD17-001, dated July
24, 2017, of the Director, Planning and Development Services, as follows:
That Report PLBD17-001 be received for
information purposes.
Moved
by Councillor Riel,
That
the matter be deferred to permit staff an opportunity to research drainage issues
in other communities and provide Council with a by-law to regulate drainage on
properties in the City.
Moved
by Councillor Pappas
That
the Rules of Order be suspended to extend the hour of the meeting past 10:00
p.m. to complete the agenda.
“CARRIED”
Upon
the motion to defer, the motion “LOST”
Upon
the main motion, the motion carried.
Director of Corporate Services
Director of Utility Services
Report CPPS17-027
Transfer of funds, Recalculation of Development Charges
and Award of RFT T-19-17 for the Peterborough Operations Centre
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report CPPS17-027, dated July 24, 2017 of the
Director of Corporate Services and the Director of Utility Services, as
follows:
a)
That
$1,825,000 of the 2018 pre-committed capital funding for Transit Buses be
transferred to the Peterborough Operations Centre Project;
b)
That
$2,427,840 of Debenture Revenue from Development Charges – Public Works be
allocated to the Peterborough Operations Centre Project;
c)
That
$650,160 of Debenture Revenue from Development Charges – Transit Services be
allocated to the Peterborough Operations Centre Project;
d)
That
RFT T-19-17 for the Peterborough Operations Centre be awarded to JR Certus
Construction Company Ltd., 81 Zenway Boulevard, Unit #3 – 2nd Floor,
Vaughan, Ontario, L4H 0S5, at a cost of $19,776,186.00 plus HST of
$2,570,904.18 for a total cost of $22,347,090.18;
e)
That
a provisional work value of $1,043,716
be
committed to the project and the Administrative Staff Committee be provided the
authority to adjust the purchase order value to an upset limit of $20,819,902
plus HST as necessary to cover the costs of any change orders required to
complete the project; and
f)
That
the contract for P-13-14 to Reinders + Rieder Ltd., 57 Mill Street North, Suite 201,
Brampton, Ontario, L6X 1S9, for the Design of the new City of Peterborough
Public Works Operations Centre be increased by $23,945 from $644,952.50 to
668,897.50 plus HST of $86,956.68 for a total cost of $755,854.18.
Moved
by Councillor Riel
That
the matter be deferred to staff to determine the overall estimated cost of the
new Public Works Yard and a new Bus Barn.
“LOST”
Upon
the main motion of Councillor Parnell, the motion carried.
Director of Utility Services
Report USDIR17-007
Award of RFP P-13-17 for the Peterborough Transit Garage
Location and Environmental Assessment Study
Councillor
Therrien left the meeting at 10:23 p.m. and returned at 10:24 p.m.
Councillor
Pappas left the meeting at 10:23 p.m. and returned at 10:26 p.m.
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USDIR17-007 dated July 24, 2017, of the
Director of Utility Services, as follows:
a) That RFP P-13-17 for the Peterborough Transit
Garage Location and Environmental Assessment Study be awarded to IBI Group, 55
Clair Avenue West, Toronto, Ontario M4V 2Y7 at a cost of $208,904.00 plus HST
of $27,157.52 for a total cost of $236,061.52; and
b) That a
contingency fund of $100,000.00 be authorized to the consulting assignment and
the Director of Utility Services be delegated the authority to adjust the
purchase order to an upset limit of $308,904.00 plus HST of $40,157.52, if
required.
“CARRIED”
Director of Utility
Services
Report USEC17-020
Award of RFP P-03-17 for Debris Removal and Inspection of
Sanitary and Storm Sewers
Moved
by Councillor Baldwin
That Council approve the recommendations
outlined in Report USEC17-020 dated July 24, 2017, of the Director of Utility
Services, as follows:
a) That RFP P-03-17 for the Debris Removal and Inspection of Sanitary
and Storm Sewers, be awarded to Pipetek Infrastructure Services Inc., 2250
Industrial Street, Burlington, ON, L7P 1A1 at a cost of $284,296.54 plus
$36,958.55 HST for a total cost of $321,255.09, for one year of service, with
an option to extend service for one additional year, and
b) That a
provisional work value of $150,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $434,296.54 excluding HST as necessary to complete this project.
“CARRIED”
City Clerk
Report CPCLK17-016
Award of RFP P-12-17, for an Electronic Agenda Management
Solution
Moved
by Councillor Baldwin
That Council approve the recommendations
outlined in Report CPCLK17-016, dated July 24, 2017 of the City Clerk, as
follows:
That RFP P-12-17 for an Electronic Agenda
Management Solution for the City of Peterborough be awarded to eSCRIBE Software
Ltd., 204-60 Centurian Drive, Markham, Ontario, L3R 9R2 for a five year period
from August 1, 2017 to July 31, 2022, at a cost of $175,715.00, with an option
to extend for an additional five year period.
“CARRIED”
Other Business
VIA Rail High-Frequency Train Proposal
Moved by Mayor Bennett
WHEREAS
VIA Rail has submitted a High-Frequency Train proposal to the Government of
Canada for the Windsor-Québec Corridor, the busiest in Canada;
WHEREAS
within the VIA Rail High-Frequency Train proposal the route from Toronto
through Peterborough to Ottawa with continuation of service to Montreal and
Quebec City is identified;
WHEREAS
this project aims to improve the quality, frequency and reliability of
passenger rail services and will have a direct effect on the viability of VIA
Rail by attracting more customers while stimulating economic growth;
WHEREAS this project will create
economic benefits in communities along the line, including connecting
passengers with: city centres, intercity transit, smaller communities;
WHEREAS the VIA Rail project allows
more options for connections with other modes of transportation such as light
rail and local railways, and local airports;
WHEREAS
this project requires a significant financial contribution from the Government
of Canada but also from private sector investments;
WHEREAS
this project allows an increase in rail passenger services, which will lead to
a significant reduction in greenhouse gas emissions from the transportation
sector, thereby effectively supporting the Government of Canada's environmental
objectives and directions following the signing of the Paris Protocol;
WHEREAS
the VIA Rail Project is consistent with the Government of Canada's priorities
for public transit infrastructure;
BE
IT RESOLVED THAT the Council of the City of Peterborough:
1.
Supports
VIA Rail’s High-Frequency Train project;
2.
Calls
upon the Government of Canada to provide financial support for Via Rail's
High-Frequency Train project;
3.
Requests
the Government of Ontario to include VIA Rail's proposed High-Frequency Train
project in the list of priority infrastructure projects for Ontario; and
4.
Calls
on the governments of Canada and Ontario to ensure that the High-Frequency
Train projects of Via Rail are carried out in a way that enables the user to
have direct and fast access to railway stations and hubs in communities through
Eastern Ontario.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair