City Council Meeting Agenda

Wednesday, September 03, 2025

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

Accommodations: The City of Peterborough is committed to making meetings accessible for people of all abilities. Accessible formats and communication supports are available upon request. Contact the Clerk's Office at 705-742-7777 if you require assistance to access a meeting, the agenda or relevant documents.

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1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Approval of Minutes

6.a

August 11, 2025

7.

Disclosure of Pecuniary Interest

8.

Registered Delegations 

To speak as a registered delegation, individuals must register no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

9.

Consent Items: Reports to be approved under one motion 

10.a, 10.b, 10.c, 10.d, 10.e

11.a, 11.b, 11.c, 11.d, 11.e

10.

Recommendations from General Committee Meeting of August 25, 2025

10.a

Zoning By-law Amendment for 90 Hunter Street East, Report IPGPL25-041

• That Council approve the recommendations outlined in Report IPGPL25-041, dated August 25, 2025 of the Commissioner of Infrastructure, Planning and Growth Management as follows:

  a) That Section 3.9, Exceptions, of the Zoning By-law 97-123 be amended by adding Exception Numbers 373 and 374, in accordance with the draft Zoning By-law amendment attached as Appendix D to Report IPGPL25-041;

  b) That the subject property be rezoned from PS.2,14h(F) – Public Service District to C.6-374-H – Commercial District and PS.2-373 – Public Service District, in accordance with the draft Zoning By-law amendment attached as Appendix D to report IPGPL25-041; and

  c) That the ‘H’ – Holding Symbol be removed from the lands zoned C.6-.374 at such time that:

  i. The completion and implementation of any recommendations of a Stage 3 Archaeological Assessment, and any subsequent assessments, in accordance with the recommendation of the Stage 2 Archaeological Assessment prepared by Northeastern Archaeological Associates Ltd., dated April 7, 2025;

  ii. Site Plan Approval has been granted for the property, including the provisions for:

   - Implementing mitigation strategies 2 and 4 of the Heritage Impact Assessment Addendum, prepared by Heritage Studio, dated April 9, 2025, as they relate to the colour palette and materiality.

   - Implementation of a landscape plan to establish appropriate buffering adjacent to low-rise residential development.

10.b

Verbal Audit Findings Report for December 31, 2024, Report FCSFS25-018

• That Council approve the recommendation outlined in Report FCSFS25-018, dated August 25, 2025 of the Commissioner of Finance and Corporate Support Services as follows:

  That the Verbal Audit Findings Report presented by Baker Tilly KDN LLP for the year ended December 31, 2024, be received as information.

10.c

Alternative Voting Methods for the 2026 Municipal Election, Report LSCLK25-015

• a) That Council approve the recommendations outlined in report LSCLK25-015 dated August 25, 2025, of the City Clerk, as follows:

  b) That the By-law, attached as Appendix A to Report LSCLK25-015, be approved to permit the following alternative voting methods for the 2026 Municipal Election:

  i. Optic Scan Tabulation Equipment; and
  ii. Internet Voting Technology.

  c) That Accessible Voting Equipment be used in the 2026 Municipal Election.

  d) That in-person voting, both advanced and on Voting Day, be used for the 2026 Municipal Election.

   

10.d

Audit of the 2024 Consolidated Financial Statements of the City of Peterborough – Acknowledgement Letter, Report FCSFS25-017

• That Council approve the recommendation outlined in Report FCSFS25-017, dated August 25, 2025, of the Commissioner, Finance & Corporate Support Services as follows:

  That the Acknowledgement Letter for the Audit of the 2024 Consolidated Financial Statements of the City of Peterborough be received.

10.e

Updated City-wide Development Charges, Report FCSFS25-021

• That Council approve the recommendations outlined in Report FCSFS25-021, dated August 25, 2025, of the Commissioner, Finance & Corporate Support Services as follows:

  a) That the Development Charge rates, as shown on Table 2 of Report FCSFS25- 021 be approved;

  b) That the development-related capital program included in the Amended Development Charges Background Study, 2025, be adopted subject to annual review through the City’s normal capital budget process;

  c) That By-law 24-081 be repealed effective September 2, 2025, provided that the By-law will continue to be in force and effect to the extent only of development charges that became payable under them prior to their repeal and that remain unpaid as at their repeal;

  d) That a by-law be passed to impose the City-wide Services Development Charge Rates, with a ten-year term covering September 2, 2025, to September 1, 2035;

  e) That the Development Charges be adjusted by the City Treasurer without amendment to the by-laws annually on January 1 of each year, commencing January 1, 2031, in accordance with the most recent annual change in the Statistics Canada Quarterly Construction Price Statistics.

11.

Recommendations from General Committee meeting of September 2, 2025

Recommendations are subject to approval at General Committee on September 2, 2025 and may change

11.a

Police Stations Renovations and Expansion Project Update, Report FCSFPM25-028

Amended Resolution:

• Be it resolved that Report FCSFPM25-028 be referred back to staff, and that Recommendations (b) and (c) not be approved at this time; and that staff report back with:
  1. A detailed compliance matrix mapping the specific requirements of the Community Safety and Policing Act, the Ontario Building Code, and any other applicable standards to each facility element and its associated square footage, clearly identifying which elements are mandated and which are discretionary; and
  2. A Class C (or better) estimate and life-cycle analysis for two options: (i) 95,000 sq ft (2019 program right-sized for mandates), (ii) 110,000 sq ft, each with risk/contingency;
  3. A budget showing only police facility costs, excluding Civic Administration or future development, with a defined funding plan and budget cap;
  4. Written confirmation that no decision to relocate City Hall or Civic Administration functions to 1421 Lansdowne Street is included in this item, and that any such proposal will require a separate report, costing, public engagement, and Council decision.

   

11.b

Multi-Use Sport and Event Centre RFQ and RFP Process, Report CSD25-008

• That Council approve the recommendations outlined in Report CSD25-008, dated August 25, 2025 of the Commissioner of Community Services as follows:

  a) That the presentation from Sierra Planning and Management be received for information;

  b) That Council approve the use of the property located at 182 Townsend Street as the preferred location of a future Multi Use Sport and Event Centre;

  c) That Council direct staff to undertake a multi-phased RFQ and RFP process as described in this report to facilitate the next step in this process; and

  d) That the RFQ include not only 182 Townsend Street but also;

  i. the portion of the Townsend Street right of way between Aylmer and George Streets,

  ii. municipally owned properties on Wolfe Street; and

  iii. the existing Memorial Centre property east of Roger Neilson Way as described further in the report.

11.c

Treasurer’s Report, 2024 Consolidated Financial Report, 2024 Trust Funds Financial Statement and Five-Year Review, Report FCSFS25-016

• That Council approve the recommendations outlined in Report FCSFS25-016 dated August 25, 2025, of the Commissioner of Finance & Corporate Support Services as follows:

  a) That Report FCSFS25-016, Treasurer’s Report, 2024 Consolidated Financial Report, the 2024 Trust Funds Financial Statement and Five-Year Review be received as information; and

  b) That the underlying accounting policies as detailed in the Notes to the Financial Statements included in Appendix C, be approved; and

  c) That the Treasurer’s Report, 2024 Consolidated Financial Report and 2024 Trust Funds Financial Statement as received, be submitted to the Province of Ontario.

   

11.d

Cash-in-Lieu of Parking Policy, Report IPGPL25-036

• That the General Committee approve the recommendations outlined in Report IPGPL25-036, dated August 25, 2025, of the Commissioner of Infrastructure, Planning and Growth Management as follows:

  a) That Report IPGPL25-036 regarding the Cash-in-Lieu of Parking Policy be received; and,

  b) That the Cash-in-Lieu of Parking Policy be adopted by Council in accordance with the draft Policy attached as Appendix A of Report IPGPL25-036.

11.e

Proposed Partial Demolition at 90 Hunter Street East (Mark Street United Church), Report IPGPL25-046

• That Council approve the recommendations outlined in Report IPGPL25-046, dated September 2, 2025, of the Commissioner of Infrastructure, Planning and Growth Management as follows:

  a) That Council acknowledge receipt of a notice of intention to demolish the Christian Education Centre portion of Mark Street United Church at 90 Hunter Street East issued pursuant to subsection 27(9) of the Ontario Heritage Act, R.S.O. 1990, c.O.18; and

  b) That Council advise the property owner that it has no objection to the proposed demolition of the Christian Education Centre portion of Mark Street United Church at 90 Hunter Street East, generally as outlined in Appendix A to report IPGPL25-046, prior to any Council consideration of designating the property under Part IV, subsection 29(1) of the Ontario Heritage Act, R.S.O. 1990, c.O.18.

   

11.f

Report of Closed Session

(Subject to approval at General Committee on September 2, 2025)

11.f.1

Agreement, Report FCSFS25-019

• 2025, of the Commissioner, Finance and Corporate Support Services, as follows:

  That Council authorize staff to proceed as outlined in Closed Session Report FCSFS25-019 dated August 25, 2025, of the Commissioner, Finance and Corporate Support Services, respecting an Agreement with the Township of Selwyn and the Peterborough Police Service Board, for the City to provide Contract Police Services to the Lakefield Ward within the Township for a five year period January 1, 2026 to December 31, 2030.

11.f.2

Small Claims Litigation, Report LSOCS25-013

• That Council approve the recommendation outlined in Report LSOCS25-013, dated August 25, 2025 of the City Solicitor as follows:

  That staff be directed to proceed as outlined in Closed Session Report LSOCS25-013

  dated August 25, 2025 of the City Solicitor respecting Small Claims litigation.

11.f.3

Litigation Update, Report LSOCS25-009

• That Council receive for information Report LSOCS25-009, dated August 25, 2025 of the City Solicitor respecting a litigation update.

11.f.4

Proposed Land Acquisition, Report LSRS25-010

• That Council approve the recommendation outlined in Report LSRS25-010, dated August 25, 2025, of the Commissioner, Legislative Services as follows:
  
  

  That, respecting a proposed land acquisition, staff be directed to proceed as outlined in Closed Session Report LSRS25-010 dated August 25, 2025, of the Commissioner, Legislative Services

11.f.5

Civic Award Nominations, Report LSCLK25-016

• That Council approve the recommendation outlined in Report LSCLK25-016, dated August 25, 2025, of the City Clerk, on behalf of the Citizen Appointment Selection Working Group, as follows:
  
  

  That staff be directed to proceed as outlined in Closed Session Report LSCLK25-016, dated August 25, 2025, of the City Clerk on behalf of the Citizen Appointments Selection Working Group, respecting 2024 Civic Awards for Youth Volunteer of the Year, the Holnbeck Award and a Community Betterment Award.

11.f.6

Proposed Land Acquisition, Report LSRS25-012

• That Council approve the recommendation outlined in Report LSRS25-012, dated August 25, 2025, of the Commissioner, Legislative Services as follows:

  That respecting a potential acquisition of an interest in property, staff be directed to proceed as outlined in Closed Session Report LSRS25-012 dated August 25, 2025 of the Commissioner, Legislative Services.

12.

Notice of Motion

13.

Approval of By-laws

13.a

25-100 

Being a By-law to establish City-wide development charges for the City of Peterborough

13.b

25-101 

Being a By-law to amend the Zoning By-law for the lands municipally known as 90 Hunter Street East 

13.c

25-102 

Being a By-law to authorize the use of optical scanning vote tabulators for the purpose of counting votes at the 2026 Municipal Election, and the use of Internet Voting as an alternative voting method and to authorize advance voting for use in the 2026 Municipal Election

14.

Other Business

15.

Confirmation By-law

15.a

25-103 Being a By-law to confirm the proceedings of the Council at its meeting held on September 3, 2025

16.

Adjournment