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City Council Minutes

City of Peterborough

December 8, 2014

 

 

Minutes of a Meeting of City Council Held on December 8, 2014, in the Council Chambers.

The City Council meeting was called to order at 6:45 p.m. in the Council Chambers, City Hall.

Roll Call:

Councillor Baldwin

Councillor Beamer

Councillor Clarke

Councillor Haacke

Councillor McWilliams

Councillor Pappas

Councillor Parnell

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Confirmation of Minutes – September 29 and December 1, 2014

 

Moved by Councillor Clarke, seconded by Councillor Pappas

 

That the minutes of the meetings of Council held on September 29 and December 1, 2014, be approved.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interest

 

The Mayor declared an interest in By-laws 14-141 and 14-142 as he is the owner of a firm that is active in the taxi cab / limousine business. 

 

Councillor Parnell declared an interest in Committee of the Whole Report 15, Report USDIR14-008, Adoption of a Capital Asset Management Plan as she lives within 120 m of the proposed Riverside Drive Sanitary Inflow and Infiltration Reconstruction Project.

 

 

Delegations

 

Registered Delegations:

 

John MacMillan-Jones, 482 Driscoll Terrace, made a delegation to Item 1 of the Committee of the Whole Report No. 15 (Report USDIR14-008, Adoption of Capital Asset Management Plan).

 

Delegations Not Registered:

 

Committee of the Whole Reports

 

Peter Hewitt, 576 Rogers Street, made a delegation to Item 1 of the Committee of the Whole Report No. 15 (Report USDIR14-008, Adoption of Capital Asset Management Plan).

 

Rodney Marois, 421 Sheridan Street, made a delegation to Item 8 of the Committee of the Whole Report No. 14 (Report CSSS14-008, Community Homelessness Prevention Initiative Funding).

 

Other Items on the Agenda

 

There were no delegations.

 

Committee of the Whole Report Number 14

 

Moved by Councillor Beamer, seconded by Councillor Pappas

 

That Report Number 14 of the Committee of the Whole Meeting of December 1, 2014 be approved.

 

“CARRIED”

 

 

Committee of the Whole Report Number 15

 

Due to her previously declared interest, Councillor Parnell did not vote on this item.

 

Moved by Councillor Beamer, seconded by Councillor Pappas

 

That Report Number 15 of the Committee of the Whole Meeting of December 8, 2014 be approved.

 

“CARRIED”

Notice of Motion

 

There were no Notices of Motion.

 

By-laws

 

Due to the Mayor’s previously declared interest By-laws 14-141 and 14-142 were separated.  The Mayor did not vote on these by-laws.

 

Moved by Councillor Riel, seconded by Councillor Therrien

 

That the following by-laws be read a first, second and third time:

 

14-141            Being a By-law to Delegate Authority to the Peterborough Police Services Board to licence, regulate and govern the owners and drivers of Taxicabs in the City of Peterborough

 

14-142            Being a By-law to delegate authority to the Peterborough Police Services Board to license, regulate and govern the owners and drivers of limousines in the City of Peterborough

 

“CARRIED”

 

 

Moved by Councillor Riel, Seconded by Councillor Therrien

 

That the following by-laws be read a first, second and third time:

 

14-138            Being a By-law to appoint a Deputy Mayor and a Second Deputy Mayor

 

14-139            Being a By-law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services and the Corporation of the City of Peterborough to provide financial assistance to the City in offsetting its costs in providing Court Security and Prisoner Transportation Services

 


14-140            Being a By-law to Appoint Parking Enforcement Officers at 340-360 George Street North, 780 Argyle Street, 306 Spillsbury Drive and 171 King Street, 785 The Kingsway and 747, 749, 751, 753, 755, 759 Erskine Avenue, 1789 Stenson Blvd, 61 London Street, 637 The Queensway, 300 Hedonics Road and 700 Clonsilla Avenue, 486 Donegal Street, 117 Herbert Street, 999 Hilliard Street, 290 Parkhill Road East, 900 Dutton Road, 101-121 Anson Street, 130 and 136 Anson Street, 835 Cameron Street, 850 Fairbairn Street, 169 Lake Street, 293 London Street, 665 Crawford Drive, 611 Rogers Street, 1190 Hilliard Street, 372-386 Parkhill Road West, 526 McDonnel Street and 30 Alexander Avenue and to Remove Parking Enforcement Officers at 340-360 George Street North and 306 Spillsbury Drive

 

14-143            Being a By-law to authorize the execution of the Municipal Contribution agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and the Corporation of the City of Peterborough for the transfer of the Ontario Community Infrastructure Fund Formula-based grant to the Municipality to address critical core infrastructure needs in relation to roads, bridges, water and wastewater

 

14-144            Being a By-law in respect of remuneration for Members of the Peterborough Police Services Board

 

14-145            Being a By-law to Appoint Parking Enforcement Officers at 151 Lansdowne Street West & 155 Lansdowne Street West (Peterborough Memorial Centre/Morrow Park), 911 Monaghan Road (Evinrude Centre), 1 Kinsmen Way (Kinsmen Civic Centre) and 100 Marina Blvd (Northcrest Community Centre)

 

14-146            Being a By-law to authorized the Mayor and Clerk to sign all documents required to amend the Security and Capital Structure of City of Peterborough Holdings Inc. (COPHI) to implement Council’s direction given at its meeting held September 29, 2014

 

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Other Business

 

There were no items of Other Business

 

 

Confirmatory By-law

 

Moved by Councillor Therrien, seconded by Councillor Riel

 

That the following by-law be read a first, second and third time:

 

14-147            Being a By-law to confirm the proceedings of the Council at its meeting held on December 8, 2014.

 

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Adjournment

 

Moved by Councillor Pappas, seconded by Councillor Parnell

 

That this meeting of City Council adjourn at 7:15 p.m.

 

“CARRIED”

 

 

John Kennedy

City Clerk

 

 

Daryl Bennett

Mayor


Committee of the Whole Report No. 14

Meeting of December 1, 2014

 

 

To the Council of The City of Peterborough for consideration at its Meeting held December 8, 2014

 

The Committee of the Whole as a result of its meeting held on December 1, 2014, recommends as follows:

 

 

1.           Report of Closed Session

City Clerk

Report CPCLK14-015

Appointments to the Peterborough Downtown Business Improvement Area Board of Management

 

That Council approve the recommendation outlined in Report
CPCLK14-015, dated December 1, 2014, of the City Clerk, as follows:

 

That the following individuals be appointed to the Peterborough Downtown Business Improvement Area Board of Management, for a four year term to expire November 30, 2018:

 

Abi Adeusi

Erica Cherney

Michael Gallant

Jean Grant

            Michael Konopaski

            Dave Madill

            Lorrie McMullen

            Alvin Schieck

            Korina Schonberg

            Brad Smith

            Dave Smith

 

 


2.      Report of Closed Session

City Clerk

Report CPCLK14-017

Appointment to Peterborough Distribution Inc. Board

 

That Council approve the recommendation outlined in
Report CPCLK14-017 dated December 1, 2014 of the City Clerk, on behalf of City of Peterborough Holdings Inc. (CoPHI), as follows:

 

That David Clark be appointed to the Peterborough Distribution Inc. Board for a three-year term commencing January 1, 2015.

 

 

3.      City Clerk

Report CPCLK14-016

2015 Council and Committee Meeting Schedule

 

That Council approve the recommendation outlined in
Report CPCLK14-016, dated December 1, 2014 of the City Clerk, as follows:

 

That the 2015 Council Meeting Schedule be adopted as presented in Appendix “A” to Report CPCLK14-016.

 

 

4.      Director of Corporate Services

Report CPFS14-034

Ontario Community Infrastructure Fund Formula-based Contribution Agreement

 

That Council approve the recommendation outlined in Report CPFS14-034 dated December 1, 2014, of the Director of Corporate Services, as follows:

That a by-law be passed authorizing the Mayor and Clerk to sign the Ontario Community Infrastructure Fund Formula-based (OCIF- Formula) contribution agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and the City of Peterborough.

 

 


5.      Chief Administrative Officer

Report CAO14-023

Naming the Police Service

 

That Council approve the recommendation outlined in Report CAO14-023 dated December 1, 2014, of the Chief Administrative Officer, as follows:

 

That, as requested by the Peterborough Police Services Board by letter dated November 5, 2014, the City’s Police Service that will provide Police Service effective January 1, 2015 be called the Peterborough Police Service.

 

 

6.       Chief Administrative Officer

Report CAO14-024

Updating City-Police Protocol for Sharing of Information

 

That Council approve the recommendation outlined in Report CAO14-024 dated December 1, 2014, of the Chief Administrative Officer, as follows:

 

That the Protocol for Sharing of Information, between the Peterborough Police Services Board and the Council of the City of Peterborough, as set out in Appendix A to Report CAO14-024, be approved and the Mayor and Chief Administrative Officer be authorized to sign the Protocol.

 

 

7.      Chief Administrative Officer

Report CAO14-025

Peterborough Police Services Board Remuneration

 

That Council approve the recommendations outlined in Report CAO14-025 dated December 1, 2014, of the Chief Administrative Officer, as follows:

 

a)         That By-law 07-178, being a by-law in respect of remuneration for members of the Peterborough Lakefield Police Services Board, be repealed effective December 31, 2014.

 

b)         A by-law establishing remuneration levels for members of the Peterborough Police Services Board be approved.

 

 


8.      Director of Community Services

Report CSSS14-008

Community Homelessness Prevention Initiative Funding

 

That Council approve the recommendations outlined in Report CSSS14-008 dated December 1, 2014 of the Director of Community Services, as follows:

a)            That the CAO or Director of Corporate Services in accordance with Purchasing Bylaw Sec.10(3), be authorized to accept and expend 100% provincial funding, approve expenditures of additional CHPI funds  from the Ministry of Municipal Affairs and Housing (MMAH).

b)           Once additional funding is received, that the draw from the City’s Social Services reserve of $408,000 for 2014 be returned to that reserve, that the additional $42,000 received from the County be returned to the County and the $30,000 received from the DOOR reserve be returned to the Housing Division.

c)            That the allocation of CHPI funding be directed as outlined in Schedule A – Current and Proposed CHPI Allocation by Component.

d)           That the Director of Community Services be delegated the authority to approve CHPI Investment Plans that are submitted annually to the Ministry of Municipal Affairs and Housing; and

 

e)            That the Social Services Division Manager be delegated the authority to enter into service contracts with providers related to the program areas outlined in Schedule A, and to approve the CHPI Investment Plan expenditure and program update reports submitted to the Ministry of Municipal Affairs and Housing, currently three times a year.

 

 


9.      Director of Corporate Services

Report CPFS14-032

Insurance Program for 2015

 

That Council approve the recommendation outlined in Report CPFS14-032, dated December 1, 2014 of the Director of Corporate Services as follows:

That the Municipal Insurance Program, as recommended by the City’s Insurance Broker, BFL CANADA Risk and Insurance Services Inc, 181 University Avenue, Suite 1605, Toronto, Ontario, M5H 3M7, for a one year term from January 1, 2015 to December 31, 2015, be approved at an estimated cost of $895,531 plus PST of $52,384 for a total of $947,915.

 

 

10.    Civic Awards Program

 

That, in consideration of the challenges associated with the Civic Awards program in recent years, staff be requested to report to the January 26, 2015 meeting of the Committee of the Whole on revisions to the number of, and criteria for, the Civic Award categories.

 

 

Submitted by,

 

 

Councillor Beamer

Chair

December 1, 2014


Committee of the Whole Report No. 15

Meeting of December 8, 2014

 

 

To the Council of The City of Peterborough for consideration at its Meeting held December 8, 2014

 

The Committee of the Whole as a result of its meeting held on December 8, 2014, recommends as follows:

 

 

1.           Director of Utility Services

Report USDIR14-008

Adoption of Capital Asset Management Plan

 

That Council approve the recommendation outlined in Report USDIR14-008 dated December 8, 2014, of the Director of Utility Services, as follows:

That the Capital Asset Management Plan attached as Appendix A to Report USDIR14-008 be adopted and used as the foundation for the City’s infrastructure strategies.

 

 

Submitted by,

 

 

Councillor Beamer

Chair

December 8, 2014

 

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