NEWCREST

 

City Council Minutes

City of Peterborough

September 11, 2017

 

 

Minutes of a Meeting of City Council held on September 11, 2017, in the Council Chambers.

The City Council meeting was called to order at 6:30 p.m. in the Council Chambers, City Hall.

Roll Call:

Councillor Baldwin

Councillor Beamer

Councillor Clarke

Councillor Haacke

Councillor McWilliams

Councillor Pappas

Councillor Parnell

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Confirmation of Minutes – July 31, 2017

 

Moved by Councillor Clarke, seconded by Councillor Pappas

 

That the minutes of the meetings of Council held on July 31, 2017 be approved.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interest

 

Councillor Beamer declared an interest on Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd., 663, 689 and 739 Lily Lake Road), as he has family members who own property in proximity to the site.

 


Councillor Haacke declared an interest on Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd., 663, 689 and 739 Lily Lake Road) and Item 2 of Planning Committee Report No. 8 (Report PLPD17-039 – Zoning By-law Amendment – 186 Romaine Street), as both applicants are clients of his.

 

Councillor Haacke declared an interest on Item 2 of Committee of the Whole Report No. 12 (Report OCSRE17-021 – Purchase of partial frontage at 883 Chemong Road), as they are clients of his.

 

Delegations

 

Registered Delegations:

 

Frank Stoeken, 1020 Parkhill Road West, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd. 663, 689 and 739 Lily Lake Road).

 

Paul Dietrich, Parkview Homes, made a delegation to Item 2 of Planning Committee Report No. 8 (Report PLPD17-039 - Zoning By-law Amendment - 186 Romaine Street).

 

Ian Attridge, 575 Gilchrist Street, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd. 663, 689 and 739 Lily Lake Road).

 

Gord Perry, 535 Albert Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Jordan Leal, House of Scales, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Marguerite Xenopoulos, 1419 Ireland Drive, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd. 663, 689 and 739 Lily Lake Road).

 

Janet Wilkins, on behalf of Carol Winter, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Colin Cassin, 842 Hilliard Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Myra Hirschberg, 552 Chamberlain Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Leah Gibbs, East City, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Natalie Napier, 212 London Street made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Andrea Maxie, 9 Wallace Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Michael Scorer, 51 Sophia Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Councillor Therrien left the meeting at 8:45 p.m. and returned at 8:46 p.m.

 

Delegations Not Registered:

 

Planning Committee Reports

 

Marie Bongard, Albert Street, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd. 663, 689 and 739 Lily Lake Road), and Item 2 of Planning Committee Report No. 8 (Report PLPD17-039 - Zoning By-law Amendment - 186 Romaine Street).

 

Moved by Councillor Pappas, second by Councillor Beamer

 

That the Rules of Order (Article 16.8.2) be suspended to permit all delegations past the hour of 9:00 p.m.

 

“CARRIED”

 

 

Jesse Gottlieb-Jacob, 203 Westcott Street made a delegation to Item 2 of Planning Committee Report No. 8, (Report No.  PLPD17-039, Zoning By-Law Amendment – 186 Romaine Street).

 

Jane Elliott, Valleyview Drive, made a delegation to Item 3 of Planning Committee Report No. 8 (Report PLPD17-040, Zoning By-law Amendment – 880 Parkhill Road West).

 

Darren Vella of Innovative Planning Solutions (Barrie) made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd. 663, 689 and 739 Lily Lake Road).

 

Committee of the Whole Reports

 

Dave Madill, Board Chair, DBIA, made a delegation to Item 15 of Committee of the Whole Report No. 12 (Business Improvement Area By-laws).

 

Move by Councillor Pappas, seconded by Councillor Clarke

 

That the Rules of Order (Article 16.15.2) be suspended to extend the hour of the meeting past 10:00 p.m. to complete the agenda.

 

“CARRIED”

 

 

Tina Fridgin, Douro-Dummer Township, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

David Chambo, 47 Sophia Street, made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Councillor Beamer left the meeting at 10:12 p.m. and returned at 10:13 p.m.

 

Richard Wesley-Staples, 731 River Road South made a delegation to Item 13 of Committee of the Whole Report No. 12 (Report OCS17-005 - Comprehensive Animal By-law Amendments).

 

Councillor Haacke left the meeting at 10:14 p.m. and returned at 10:16 p.m.

 


Other Items on the Agenda

 

There were no delegations.

 

Planning Committee Report Number 8

 

Moved by Councillor Parnell, seconded by Councillor Beamer

 

That Report Number 8 of the Planning Committee meeting of August 28, 2017 be approved.

 

The Mayor separated Items 1 to 4 for discussion and vote.

 

Councillor Parnell left the meeting at 10:27 p.m. and returned at 10:29 p.m.

 

Item 1 - Report PLPD17-041 - Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB, Durham Building Corporation & 1517050 Ontario Ltd., 663, 689 and 739 Lily Lake Road

 

Due to their previously declared interest, Councillors Beamer and Haacke did not discuss or vote on the Item.

 

Moved by Councillor Therrien, seconded by Councillor Pappas

 

That the main motion be amended as follows:

 

That as part of the detailed design phase, staff identify a number of parks within the subdivision to be serviced with water for uses such as community gardens.

 

“CARRIED”

 

 

Councillor Riel requested a Recorded vote, and the Clerk conducted a roll call.

 

In Support of Motion

In Opposition to the Motion

Councillor Clarke

Councillor Baldwin

Councillor Pappas

Councillor Therrien

Councillor Parnell

Councillor Riel

Councillor Vassiliadis

 

Councillor McWilliams

 

Mayor Bennett

 

 

Upon item 1, as amended, the motion carried.


Item 2- Report PLPD17-039 – Zoning By-law Amendment – 186 Romaine Street

 

Due to his previously declared interest, Councillor Haccke did not discuss or vote on the matter.

 

Upon the Item 2, the motion lost.

 

 

Moved by Councillor Parnell, seconded by Councillor Therrien

 

a)          Amend Section 3.9, Exceptions, of Zoning By-law 1997-123, to add site specific regulations, including parking provisions, in accordance with Exhibit ‘C’ attached to Report PLPD17-039;

b)         That the zoning of the lands known as 186 Romaine Street be amended from the PS.2 – Public Service District to the R.5-313 ‘H’ – Residential District in accordance with Exhibit ‘D’ attached to Report PLPD17-039; and

c)          That the ‘H’ Holding Symbol be removed at such time as Site Plan Approval is granted for the redevelopment of the property.

At the meeting of September 11, 2017, the following was added:

d)       That the proposed by-law be amended by adding the following to a) ‘subject to revisions to the proposed regulations of Exception 313 to increase the minimum lot area per unit from 125m2/unit to 135m2/unit; increase the minimum motor vehicle parking from 1.2 spaces/unit to 1.29 spaces/unit; and to add a provision to permit tandem parking in accordance with an approved Site Plan, subject to conditions as set out in a Site Plan Agreement and/or Condominium Agreement’; and,

 

e)          That the changes to the proposed by-law related to 186 Romaine Street are considered to be minor in nature and therefore, no further written public notice of the said amendment is required in accordance with Section 34(17) of the Planning Act.

 

Upon Item 2 as amended, the motion carried.

 

 


Item 3 – Report PLPD17-040 - 880 Parkhill Road

 

Upon Item 3, the motion carried.

 

 

Item 4 – Low Impact Design Standards

 

Upon Item 4, the motion carried.

 

 

Committee of the Whole Report Number 12

 

Moved by Councillor Beamer, seconded by Councillor Parnell

 

That Report Number 12 of the Committee of the Whole meeting of September 5, 2017 be approved.

 

Items 2, 13, 15 and 4 were separated for consideration.

 

Item 2– Report OCSRE-17-021 –  883 Chemong Road

 

Due to his previously declared interest Councillor Haacke did not discuss or vote on this Item.

 

Upon Item 2, the motion carried.

 

 

Item 13 – Report OCS1717-005 – Comprehensive Animal By-law Amendments

 

Moved by Councillor Baldwin, seconded by Councillor Pappas

 

That the by-law be deferred to enable staff to engage in further consultations.

 

“LOST”

 

 

Upon Item 13, the motion carried.

 

 


Item 15 – Report CAO17-008 – Business Improvement Area By-Laws

 

At the meeting of September 11, 2017, as part of the main motion, item c) was added as follows:

 

c)            That Staff be directed to make minor changes to the By-law and report these changes to Council by email.

 

Councillor Therrien requested a recorded vote and the Clerk conducted a roll call.

 

In Support of Motion

In Opposition to the Motion

Councillor Riel

Councillor Therrien

Councillor McWilliams

Councillor Baldwin

Councillor Vassiliadis

 

Councillor Parnell

 

Councillor Beamer

 

Councillor Pappas

 

Councillor Haacke

 

Councillor Clarke

 

Mayor Bennett

 

 

Upon item 15, the motion carried.

 

 

Item 4 – Report OCSRE17-024 – Purchase of an Obstacle Protection Easement over 1094 Airport Road

 

Moved by Councillor McWilliams, seconded by Councillor Baldwin

 

That the matter be deferred.

 

“LOST”

 

 

Upon the remainder of the items, less items 2, 13, and 15, the motion carried.

 


Committee of the Whole Report Number 13

 

Moved by Councillor Beamer, seconded by Councillor

 

That Report Number 13 of the Committee of the Whole meeting of September 11, 2017 be approved.

 

“CARRIED”

 

 

Notice of Motion

 

There were no Notices of Motion.

 

 

By-laws

 

Moved by Councillor McWilliams, seconded by Councillor Vassiliadis

 

As part of the main motion, Council added By-law 17-105, 128 Romaine Street

 

That the following by-laws be read a first, second and third time:

 

By-laws 17-100, 17-103 and 17-105 were separated for vote.

 

By-law 17-100

 

Due to his previously declare interest, Councillor Haacke did not vote on on this item.

 

17-100            Being a By-law to authorize the acquisition of the land municipally known as part of 883 Chemong Road, being designated as Part 3 on Reference Plan 45R-6400, in the City of Peterborough, in the County of Peterborough

 

Upon By-law 17-100, the motion carried.

 

 

By-law 17-103

 

Due to their previously declared interests, Councillors Beamer and Haacke did not vote upon By-law 17-103.

 

17-103            Being a By-law to Amend the Zoning By-law for the properties known as 663, 689 and 739 Lily Lake Road

 

Upon By-law 17-103, the motion carried.

 

 

By-law 17-105

 

Due to his previously declare interest, Councillor Haacke did not vote on on this item.

 

17-105            Being a By-law to amend the Zoning By-law for the property known as 186 Romaine Street

 

Upon By-law 17-105, the motion carried.

 

 

17-093            Being a By-law to Stop Up and Close a portion of Louis Street in the City of Peterborough

 

17-094            Being a By-law to amend By-law Number 91-71, being a By-law for the Regulation of Traffic, regulating Louis Street

 

17-095            Being a By-law to implement local policies to guide the operation and conduct of existing and new business improvement areas for the benefit of their members and the residents of Peterborough

 

17-096            Being a By-law to enact City of Peterborough Animal By-law 17-096, a By-law to Regulate the Keeping of Animals and to repeal associated Animal By-laws 1984-138, and 16-079

 

17-097            Being a By-law to appoint and to remove Parking Enforcement Officers at 282 Aylmer Street North, 500 Lansdowne Street West, 303 Aylmer Street, 307 Aylmer Street, 26 Barnardo Avenue, 100 Charlotte Street, 131 Charlotte Street, 205 Charlotte Street, 245 Charlotte Street, 1802 Cherryhill Road, 1 Church Street, 1160 Clonsilla Avenue, 185 King Street, 205 King Street, 235 King Street, 240 King Street, 630 Parkhill Road West, 650 Parkhill Road West, 250 Sherbrooke Street, 1414 Sherbrooke Street, 207 Simcoe Street, 209 Simcoe Street, 1 Stornoway Place, 2 Stornoway Place, 427 Water Street, and 526 Water Street

 

17-098            Being a By-law to authorize the acquisition of the land municipally known as 817 Fairbairn Street, in the City of Peterborough, in the County of Peterborough

 

17-099            Being a By-law to authorize the execution of an Obstacle Protection Easement Agreement for the lands municipally known as 1094 Airport Road, Peterborough

17-101            Being a By-law to authorize the transfer of lands designated as Parts 3 and 4 on 45R-1987 and municipally known as the lands between 570 and 572 Neal Drive, in the City of Peterborough, in the County of Peterborough

 

17-102            Being a By-law to temporarily exempt Block 358, Registered Plan 45M-234 from Part Lot Control

 

17-104            Being a by-law to authorize certain capital works of The Corporation of the City of Peterborough (the “Municipality”); to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (“OILC”) for financing such works and certain other ongoing works; to authorize temporary borrowing from OILC to meet expenditures made in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC

 

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Other Business

 

There were no items of Other Business.

 

 

Confirmatory By-law

 

Moved by Councillors McWilliams, seconded by Councillor Vassiliadis

 

That the following by-law be read a first, second and third time:

 

17-106            Being a By-law to confirm the proceedings of Council at its meeting held on September 11, 2017.

 

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”


Adjournment

 

Moved by Councillor Pappas, seconded by Councillor Clarke

 

That this meeting of City Council adjourn at 12:10 a.m.

 

“CARRIED”

 

 

John Kennedy

City Clerk

 

 

Daryl Bennett

Mayor


Planning Committee Report No. 8

Meeting of August 28, 2017

 

 

To The Council of the City of Peterborough, for consideration at its meeting held September 11, 2017

 

The Planning Committee, as a result of its meeting held on August 28, 2017 recommends as follows:

 

 

1.           Public Meeting under The Planning Act

Director, Planning and Development Services

Report PLPD17-041

Application for Draft Plan of Subdivision Approval 15T-16501 and Zoning By-law Amendment Z1605SB

Durham Building Corporation & 1517050 Ontario Ltd.

663, 689 and 739 Lily Lake Road

 

That Council approve the recommendations outlined in Report PLPD17-041 dated August 28, 2017, of the Director, Planning and Development Services, as follows:

 

a)            That Draft Plan of Subdivision Approval for Plan 15T-16501, File No. 12-397 Durham Building Corp_DP of Subdivision dated July 31, 2017 by Innovative Planning Solutions, be granted, subject to the Conditions of Draft Plan Approval attached to Report PLPD17-041, as Schedule 1.

b)           That Section 396.3 d) ii) of Zoning By-law 97-123 be amended in accordance with Exhibit B of Report PLPD17-041.

c)            That Section 3.4 Alternative Regulations of Zoning By-law 97-123 be amended by adding regulations 5.p., 7.h. and 10.m. in accordance with Exhibit B of Report PLPD17-041.

d)           That Section 3.9 Exceptions of Zoning By-law 97-123 be amended by adding exceptions 315, 316, 317 and 318 in accordance with Exhibit B of Report PLPD17-041.

 

 

e)            That the subject property be rezoned from A.2(Smith), A.2-158(Smith), A.2-211(Smith) and H(Smith) to SP.366,3n,5o,11j-315-318 – ‘H’, SP.366,3n,5o,11j-308-315-318 – ‘H’, R.1,1r,2r,5o,10m,11j-315 – ‘H’, R.1,5e,10m,11j-315 – ‘H’, R.1,1m,2m,5e,10m,11j-315 – ‘H’, SP.365,5p,7h-‘H’, SP.365,5p,7h-316 – ‘H’ – Residential Districts, SP.95,11m-317 – ‘H’ – Commercial District, PS.2 – ‘H’ – Public Service District, OS.1, and OS.2 – Open Space Districts in accordance with the Draft Plan of Subdivision and Exhibit B of Report PLPD17-041.

f)             That the City of Peterborough Utility Services Department Service Locations and Cross Sections attached to Report PLPD17-041 as Exhibit C be approved.

 

At the meeting of September 11, 2017, the following was added:

 

g)           That as part of the detailed design phase, staff identify a number of parks within the subdivision to be serviced with water for uses such as community gardens.

 

 

2.           Public Meeting under The Planning Act

Director, Planning and Development Services

Report PLPD17-039

Zoning By-law Amendment – 186 Romaine Street

 

At the meeting of September 11, 2017, the following was adopted:

 

a)            Amend Section 3.9, Exceptions, of Zoning By-law 1997-123, to add site specific regulations, including parking provisions, in accordance with Exhibit ‘C’ attached to Report PLPD17-039; ‘subject to revisions to the proposed regulations of Exception 313 to increase the minimum lot area per unit from 125m2/unit to 135m2/unit; increase the minimum motor vehicle parking from 1.2 spaces/unit to 1.29 spaces/unit; and to add a provision to permit tandem parking in accordance with an approved Site Plan, subject to conditions as set our in a Site Plan Agreement and/or Condominium Agreement;

b)           That the zoning of the lands known as 186 Romaine Street be amended from the PS.2 – Public Service District to the R.5-313 ‘H’ – Residential District in accordance with Exhibit ‘D’ attached to Report PLPD17-039;

c)            That the ‘H’ Holding Symbol be removed at such time as Site Plan Approval is granted for the redevelopment of the property; and

d)           That the changes to the proposed by-law related to 186 Romaine Street are considered to be minor in nature and therefore, no further written public notice of the said amendment is required in accordance with Section 34(17) of the Planning Act.

 

 

3.           Public Meeting under The Planning Act

Director, Planning and Development Services

Report PLPD17-040

Zoning By-law Amendment – 880 Parkhill Road West

 

That this application be referred back to staff for a period of not more than three cycles, to provide clarification on whether this is an R1 or R2 use.

 

 

4.           Low Impact Design Standards

 

That staff provide a report for Council consideration regarding the adoption of low impact design standards.

 

 

Submitted by,

 

 

Councillor Parnell

Chair

August 28, 2017


Committee of the Whole Report No. 12

Meeting of September 5, 2017

 

 

To the Council of The City of Peterborough for consideration at its Meeting held September 11, 2017

 

The Committee of the Whole as a result of its meeting held on September 5, 2017, recommends as follows:

 

 

1.           Report of Closed Session

City Solicitor and Director of Legal Services

Report OCSRE17-020

Acquisition of Property at 817 Fairbairn Street

 

That Council approve the recommendations outlined in Report OCSRE17-020 dated September 5, 2017, of the City Solicitor and Director of Legal Services as follows:

 

That a by-law be passed to authorize the acquisition of 817 Fairbairn Street, for $255,000 plus HST, plus legal costs of $1,500, moving expenses of $1,500 and land transfer tax of $2,345 for a total of $260,345.

 

 

2.           Report of Closed Session

City Solicitor and Director of Legal Services

Report OCSRE17-021

Purchase of partial frontage at 883 Chemong Road

 

That Council approve the recommendation outlined in Report OCSRE17-021 dated September 5, 2017, of the City Solicitor and Director of Legal Services as follows:

 

That a by-law be passed to authorize the purchase of partial frontage at 883 Chemong Road, described as Part 3 on Reference Plan 45R-6400 for $17,000 and the purchase of a Temporary Construction Easement over the remaining property for $10,200 plus land transfer tax of $136 for a total of $27,336.

 

 


3.           Report of Closed Session

City Solicitor and Director of Legal Services

Report OCSRE17-022

Sale of surplus land between 570 and 572 Neal Drive to 1731303 Ontario Ltd.

 

That Council approve the recommendation outlined in Report OCSRE17-022 dated September 5, 2017, of the City Solicitor and Director of Legal Services, as follows:

 

That a by-law be passed to declare Parts 3 and 4 on 45R-1987 (as shown on Appendix “A” attached) being the land between 570 and 572 Neal Drive, as surplus to the needs of the Municipality and be sold to 1731303 Ontario Ltd. for $22,750.

 

 

4.           Report of Closed Session

City Solicitor and Director of Legal Services

Report OCSRE17-024

Purchase of an Obstacle Protection Easement over 1094 Airport Road

 

That Council approve the recommendations outlined in Report OCSRE17-024, dated September 5, 2017 of the City Solicitor and Director of Legal Services, as follows:

 

a)         That a by-law be passed to authorize the purchase of an Obstacle Protection Easement over 1094 Airport Road for the purchase price of $100,000 plus Land Transfer Tax of $825.

 

b)        That the City pay an additional $10,000 to the owners for them to perform landscaping and tree replanting on their property.

 

 


5.           Director of Community Services

Report CSRS17-005

Disbursement of 2015-16 Tollington Parks Endowment Fund

 

That Council approve the recommendation outlined in Report CSRS17-005 dated September 5, 2017, of the Director of Community Services, as follows:

 

That the 2015 and 2016 disbursements of the Tollington Parks Endowment Fund, in the amount of $166,158.73, be designated to support the realignment of the Rotary Greenway Trail and installing a mid-block pedestrian signal at Parkhill Road.

 

 

6.           Director of Corporate Services

Report CPFS17-047

Digital Signage Sponsorship – Final Agreement

 

That, in accordance with Section 7.1.3 d) of the City’s Sponsorship, Naming Rights and Advertising Policy, Council approve the recommendations outlined in Report CPFS17-047, dated September 5, 2017, of the Director of Corporate Services, as follows:

 

a)         That the City of Peterborough enters into a sponsorship agreement with Movingmedia Ltd., 1049 Crawford Drive, Peterborough, Ontario, K9J 6X6, for supply, installation, software set-up, operation, and on-going maintenance of a new outdoor digital sign at the Evinrude Centre to replace the current, non-functioning sign per the details presented in Report CPFS17-047; and

b)        That the City of Peterborough enters into a sponsorship agreement with Movingmedia Ltd., 1049 Crawford Drive, Peterborough, Ontario, K9J 6X6, for the supply, installation, software set-up, operation, and on-going maintenance of an indoor digital signage (displays) network per the details presented in Report CPFS17-047.

 

 


7.           Director of Corporate Services

Report CPFS17-046

Quarterly Financial Report (Unaudited)

As of June 30, 2017

 

That Council approve the recommendations outlined in Report CPFS17-046 dated September 5, 2017, of the Director of Corporate Services, as follows:

 

a)         That the June 30, 2017 Quarterly Financial Report (unaudited) attached as Appendix A to Report CPFS17-046, dated September 5, 2017, be received.

b)        That an amended 2017 Art Gallery Form 6 be approved, effective September 1, 2017, to extend memberships for two years at a 10% discount and to add higher levels of membership including the Curator’s Circle, Director’s Circle and the Benefactor’s Circle shown in Appendix C to Report CPFS17-046.

c)         That, as a matter of housekeeping, $54,000 of the Parking Garage Renovations Project (2015 Capital Budget Projects 5-12.02 and 5-12.03) be funded through a transfer from the Parking Reserve and that the corresponding $54,000 of user fee supported debentures, originally budgeted, not be issued.

d)        That a 2017 Capital Project for Professional Fees Associated with the Sale of Peterborough Distribution Inc. be created for an amount of $750,000 and that it be funded from a transfer from the Capital Levy Reserve.

 

 

8.           Director of Corporate Services

Report CPHR17-002

Award of Request for Proposals P-09-17 Recruitment Firm of Record

 

That Council approve the recommendation outlined in Report CPHR17-002 dated September 5, 2017, of the Director of Corporate Services as follows:

That Request for Proposals P-09-17 for a Recruitment Firm of Record for a five year period from September 15, 2017 to September 14, 2022, with the option to extend for an additional 5 years, be awarded to The Phelps Group Inc., at a total estimated cost of $162,500 and HST of $21,125 for a total of $183,625.

 

 

9.           Director of Utility Services

Report USEP17-005

Award of RFP P-20-17 for the Supply and Delivery of a new Sludge Collection System

 

That Council approve the recommendation outlined in Report USEP17-005 dated September 5, 2017, of the Director of Utility Services, as follows:

That RFP P-20-17 for the Supply and Delivery of new Sludge Collection systems for the Wastewater Treatment Plant be awarded to ENV Treatment Systems Inc. 70 High St, Etobicoke, ON M8Y 3N9 at a cost of $967,700.00 plus HST of $125,801.00 for a total cost of $1,093,501.00.

 

 

10.       Board Chair, Peterborough & the Kawarthas Economic Development

President & CEO, Peterborough & the Kawarthas Economic Development

Report PKED17-003

PKED 2017 Second Quarter Report

 

That Council approve the recommendation outlined in Report PKED17-003 dated September 5, 2017 of the Board Chair and President & CEO of Peterborough & the Kawarthas Economic Development, as follows:

 

That Report PKED17-003 and supporting presentation, providing the Peterborough & the Kawarthas Economic Development 2017 Second Quarter Report be received.

 

 


11.       Director, Planning and Development Services

          Report PLPD17-002

Urban Park Development

 

That Council approve the recommendations outlined in Report PLPD17-002 dated September 5, 2017, of the Director, Planning and Development Services, as follows:

a)            That the presentation on the Urban Park be received by Council.

b)           That the conceptual design of the Urban Park be approved, in accordance with Exhibit B attached to Report PLPD17-002;

c)            That Staff be authorized to prepare a Request for Proposals for a building fronting on King Street that contains space for private sector use and public space needed in support of the Urban Park; and

d)           That the Urban Park operating costs, including 1.3 FTE staff, be included in the 2019 budget.

 

 

12.       Director, Planning and Development Services

Report PLPD17-038

Closure of a Portion of Louis Street

 

That Council approve the recommendations outlined in Report PLPD17-038 dated September 5, 2017, of the Director, Planning and Development Services, as follows:

a)            That a by-law be passed to stop up and close a portion of Louis Street, from Charlotte Street to the north limit of the driveway entrance serving the building at 191 Charlotte Street in accordance with Exhibit ‘C’ attached to Report PLPD17-038; and

b)           That a by-law be passed to convert the remaining portion of Louis Street to a two-way street.

 

 


13.       City Solicitor and Director of Legal Services

Report OCS17-005

Comprehensive Animal By-law Amendments

 

a)            That Animal By-laws #16-079 and 1984-138 be repealed;

 

b)        That the draft by-law as amended, as attached to Report OCS17-005, be adopted, which includes exotic animal provisions dealing with reptiles;

 

c)         That chickens be prohibited in the City except for in agricultural zones and that a provision be included allowing existing chickens for up to two years, from the date of passing of this by-law, be included in the by-law; and

 

d)        That Staff be directed to make the necessary revisions to the draft by-law attached to Report OCS17-005 to comply with Council's direction.

 

 

14.       Director of Corporate Services

Report CPFS17-036

Award of RFP P-33-16 for an Enterprise Resource Planning Software Solution

 

That Council approve the recommendations outlined in Report CPFS17-036 dated September 5, 2017, of the Director of Corporate Services, as follows:

a)            That RFP document P-33-16 for the supply and installation of an enterprise resources planning software solution be awarded to BlueIT Group Inc., 439 University Avenue, 5th Floor, Toronto, Ontario, M5G 2N8, at a total cost of $3,876,849.00 plus $503,990.37 HST for a total of $4,380,839.37 for Phase One of the project.

b)           That SAP (SAP Canada Inc.) become the enterprise resource planning software solution of record.

c)            That the budget include a Contingency Provision in the amount of $420,919 that may be added to the contract at the discretion of the Director of Corporate Services and a Staffing Backfill Provision in the amount of $500,000.

 

d)           That staff provide an update report on Phase One and seek Council approval on Phases Two and Three.


15.       Chief Administrative Officer

Report CAO17-008

Business Improvement Area By-laws

 

That Council approve the recommendations outlined in Report CAO17-008 dated September 5, 2017, of the Chief Administrative Officer, as follows:

 

a)         That By-laws 94-06, 1980-142, 1989-2 and Chapters 64 and 66 of the Peterborough Municipal Code be repealed; and

 

b)        That Council adopts By-law 17-095 attached as Appendix A, being a by-law to implement local policies to guide the operation and conduct of existing and new business improvement areas for the benefit of their members and the residents of Peterborough.

 

At the meeting of September 11, 2017, as part of the main motion, item c) was added as follows:

 

c)            That Staff be directed to make minor changes to the By-law and report these changes to Council by email.

 

 

16.       Legalization of Marijuana

 

That staff provide a report on the potential ramifications for the City, should the legalization of marijuana become law.

 

 

Submitted by,

 

 

Councillor Beamer

Chair

September 5, 2017


Committee of the Whole Report No. 13

Meeting of September 11, 2017

 

 

To the Council of The City of Peterborough for consideration at its Meeting held September 11, 2017

 

The Committee of the Whole as a result of its meeting held on September 11, 2017, recommends as follows:

 

 

1.           Chief Administrative Officer

Report CAO17-009

Peterborough Solar Projects Corporation Financing

 

That Council approve the recommendations outlined in Report CAO17-009 dated September 11, 2017, of the Chief Administrative Officer, as follows:

a)            That the City of Peterborough pledge to The Canada Life Assurance Company as Agent for the Lenders in the Credit Agreement with Peterborough Utilities Inc.(PUI), the City’s non-voting shares in Peterborough Solar Projects Corporation to provide PUI’s Lenders recourse only to those shares in the event of a default by PUI;

b)           That the Mayor and the City Clerk are authorized to execute the Securities Pledge Agreement and any other documents related to this Pledge and the Credit Agreement, as required;

c)            That the City’s Share Certificate in Peterborough Solar Projects Corporation be delivered to The Canada Life Assurance Company as Agent for the Lenders or their nominees.

 

 


2.           Director of Corporate Services

Report CPFS17-050

2017 Debenture Issue

 

That Council approve the recommendations outlined in Report CPFS17-050 dated September 11, 2017, of the Director of Corporate Services, as follows:

a)            That the Director of Corporate Services be authorized to prepare the necessary borrowing by-laws, for Council approval, to borrow funds up to a maximum of $16,478,200 to finance City capital projects, and for terms not to exceed the terms indicated on Appendix A, attached to Report CPFS17-050; and

b)           That the Treasurer be authorized to submit an application to Ontario Infrastructure and Lands Corporation to borrow these funds.

 

 

Submitted by,

 

 

Councillor Beamer

Chair

September 11, 2017

 

 

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