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Committee of the Whole Minutes
City of Peterborough
November 30, 2015
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Minutes of the Committee of the Whole Meeting held on November
30, 2015, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss three items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board and one under Section 239(2)(b) Personal matters about an
identifiable individual, including municipal or local board employees.
“CARRIED”
Committee
moved out of Closed Session at 6:29 p.m.
Committee
reconvened in Open Session at 6:34 p.m. in the Council Chambers.
Confirmation of Minutes – November 2, 9 and 16, 2015
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on November 2, November 9 and November 16, 2015
be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Interest.
Report of Closed Session
Director of Planning and Development Services
Report PLPD15-061
Partial Purchase of Property at 1350 Parkhill Road West
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report PLPD15-061 dated November
30, 2015, of the Director of Planning and Development Services as follows:
That
a by-law be passed to authorize the purchase of part of the property at 1350
Parkhill Road West for $32,000, plus land transfer tax of $160.00, and legal
fees of $1,500.00 for a total purchase costs of $33,235.
“CARRIED”
Report of Closed Session
Director of Planning and Development Services
Report PLPD15-059
Purchase of Property at 1529 Sherbrooke Street
Moved
by Councillor Haacke
That
Council approve the recommendations outlined in Report PLPD15-059 dated
November 30, 2015, of the Director of Planning and Development Services as
follows:
a)
That
a by-law be passed to authorize the purchase of property known municipally as
1529 Sherbrooke Street, for $225,000.00, plus land transfer tax of $1,975.00
and legal costs of $1,500 for a total acquisition cost of $228,475.00;
b)
That
the portion of the property not required for road-widening be declared surplus
to the needs of the Municipality and be offered for sale, and that the proceeds
of the sale be credited to the Sherbrooke Street Capital Project; and
c)
That
upon completion of the transaction the residence be demolished.
“CARRIED”
Report of Closed Session
City Clerk
Report CPCLK15-016
Citizen Appointments – Cenotaph Advisory Committee and
City of Peterborough Holdings Inc. Board
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report CPCLK15-016, dated November 30, 2015, of the
City Clerk, as follows:
a)
That
Peter Ayotte be appointed to the Cenotaph Advisory Committee as the 428
(Peterborough) Wing representative; and
b) That
Bob Lightbody and Scott Baker be reappointed to the City of Peterborough
Holdings Inc. Board with terms to December 31, 2018.
“CARRIED”
Consent Agenda
Moved
by Councillor Pappas
That
item 12 be approved as part of the Consent Agenda.
“CARRIED”
Director of Corporate Services
Report CPFS15-058
September 30, 2015 Financial Update Report (Unaudited)
With Year End Projections for December 31, 2015
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CPFS15-058 dated
November 30, 2015, of the Director of Corporate Services, as follows:
a)
That
the September 30, 2015 Financial Update Report of the Operating Budget and Capital
Works in Progress be received.
b) That, in order to
realign funding sources, the remaining $433,870 of 07/08 Provincial Surplus
funding from the following capital works and be transferred to the 2013 Various
City Hall Renovations Capital Account and that the Capital Levy in the 2013
Various City Hall Renovations Capital Account be transferred to the following
accounts:
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Project
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Residual
Amount
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Electronic
Document Management System
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$133,255
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Innovation
Cluster
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$120,000
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City
Wide Storm Quality EA
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$91,420
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Crawford
Dr. Extension to Harper Road
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$59,472
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Capital
Levy Reserve
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$29,723
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Total
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$433,870
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c) That the
application, as approved by Council in recommendation c) of Report CSACH15-004 Museum
2016 Exterior Cladding and Window Project dated September 21, 2015, be amended
and submitted to Canada Cultural Spaces Fund, Department of Canadian Heritage,
requesting $275,000 of financial support for the proposed Museum 2016 Exterior
Cladding and Window Project.
d) That By-law
13-056, being a by-law to finance $300,000 from tax supported debentures for
the 2013 portion of the City Wide Storm Water Quality Implementation Program,
be repealed; and that a by-law be prepared to finance $300,000 from tax
supported debentures for the Reconstruction of Riverside Drive.
e) That By-law
15-029, being a By-law to finance $485,000 of the $525,000 total cost of the
2015 portion of for the Upgrades at Utility Services buildings from
tax-supported debentures, be reduced by $250,000 from $485,000 to $235,000; and
a new tax supported debenture By-law be prepared to finance $250,000 of the
City Hall Lower Level South and East Wing Renovation (Project 3-2.03 in the
2014 Capital Budget).
f) That a new
Capital project be created for the Trans Canada Trail Extension (Lansdowne to City
Limits) Capital
project in the amount of $369,000 and that $150,000 in Federal Gas Tax
be transferred from the Trail Development Capital Project in addition to the
previously unbudgeted $140,000 grant from the Pan-Am Games and the $79,000
grant from the Trans Canada Foundation.
g) That the Bethune
Street Project be increased by $960,000 from $26,127,300 to $27,087,300 and that the
$960,000 be transferred from the Charlotte Street Renewal and Louis Street
Urban Park project (2015 Capital Budget Reference 7-1.03).
h) That By-law
13-067, being a by-law to finance $350,000 from tax supported debentures for
the 2013 portion of the Charlotte Street Renewal / Louis Street Urban Park
project, be repealed; that By-law 15-015, being a By-law to finance $800,000 of
the $800,000 total cost of the 2015 portion of for the Charlotte Street Renewal
/ Louis Street Urban Park project from tax-supported debentures, be reduced by
$610,000 from $800,000 to $190,000; and a new tax supported debenture By-law be
prepared to finance $960,000 of the Bethune Street Project.
“CARRIED”
Chief Administrative Officer
Report CAO15-024
Amending Agreement with the County of Peterborough and
Greater Peterborough Area Economic Development Corporation
Moved
by Councillor Pappas
That the City enter into an amending
agreement on certain terms and conditions with the County of Peterborough and
Greater Peterborough Area Economic Development Corporation (GPAEDC) with
respect to the operations of GPAEDC for the period January 1, 2016 to December
31, 2018, as set out in Appendix A to Report CAO15-024.
“LOST"
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CAO15-024, dated
November 30, 2015, of the Chief
Administrative Officer, as follows:
That the City enter into an amending
agreement on certain terms and conditions with the County of Peterborough and
Greater Peterborough Area Economic Development Corporation (GPAEDC) with
respect to the operations of GPAEDC for the period January 1, 2016 to December
31, 2019, as set out in Appendix A to Report CAO15-024.
“CARRIED”
Director of Community Services
Report CSD15-022
Greater Peterborough Area Climate Change Action Plan
Progress Report #2
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSD15-022 dated November
30, 2015 of the Director of Community Services, as follows:
That the Greater
Peterborough Area Climate Change Action Plan Progress Report #2 be received for
information.
“CARRIED”
Director of Planning and Development Services
Report PLPD15-062
Peterborough Airport PCB Sampling Program
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report PLPD15-062 dated November 30, 2015, of the
Director, Planning & Development Services, as follows:
a)
That
a $100,000 capital budget be established for the Peterborough Airport PCB
Sampling Program; and
b)
That
the new capital project be funded by a transfer of $100,000 from the Former
Harper Road Landfill ECA capital project. (2012 capital budget reference
5-9.07).
“CARRIED”
Director of Utility Services
Report USTR15-016
Request for Pedestrian Signal on Armour Road at Whitaker
Street
Moved
by Councillor Riel
That Council approve the
recommendation outlined in Report USTR15-016 dated November 30, 2015, of the
Director of Utility Services, as follows:
That Pedestrian Ahead warning signs be
installed on Armour Road between Spencley’s Lane to Frances Stewart Road.
“CARRIED”
Director of Utility Services
Report USTR15-017
Fleming College – Implementation of Universal Transit
Pass
Mayor
Bennett declared an interest in the matter as he owns a company involved in the
transportation business. He did not discuss or vote on the matter.
Moved
by Councillor Vassiliadis
That
Council approve the recommendations outlined in Report USTR15-017 dated
November 30, 2015, of the Director of Utility Services, as follows:
a)
That
a by-law be passed to authorize the Mayor and Clerk to execute an agreement
between the Corporation of the City of Peterborough and the Fleming Student
Administrative Council (Fleming SAC) for the implementation of Universal
Transit Pass Agreement (U-Pass) and to affix the Seal of the Corporation
thereto, such execution to occur only after receipt of confirmation of
Intention to Proceed from Fleming SAC, and the acceptance of the terms of the
agreement by the Director of Utility Services and the City Solicitor;
b)
That
upon receipt of confirmation of Intention to Proceed from Fleming SAC in
Recommendation a), the capital budget item for new Transit Buses (2016 Capital
Budget reference 5-11.03) be increased by $2,000,000, to accommodate the
purchase of 4 additional 40 foot transit buses for service expansion in
accordance with the U-Pass Agreement, with funding to be obtained through a $400,000
draw from the Development Charge Transit Reserve Fund, a $500,000 draw from the
Transit Reserve Fund, and the issuing of $1,100,000 in user fee supported
debentures;
c)
That
upon receipt of confirmation of Intention to Proceed from Fleming SAC in Recommendation
a), that staff prepare a report to Council on the financial plan for the new
U-Pass service, and an implementation strategy including necessary adjustments
to the 2016 Operating Budget for Conventional Transit Operation to cover
additional staff recruitment, added operating costs and new revenues associated
with the service plan.
“CARRIED”
Director of Utility Services
Report USDIR15-005
Overview of Snow Disposal Area Operations and Condition
of the Kennedy Road Woodlot
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report USDIR15-005 dated
November 30, 2015, of the Director of Utility Services, as follows:
a)
That Appendix A
of Report USDIR15-005 be adopted for implementation and that staff be requested
to immediately initiate the actions described in Appendix A; and
b)
That staff be
requested to report back in one year’s time on the success of actions taken to
improve the state of the Kennedy Road Woodlot.
Added
by Councillor Parnell on November 30, 2015:
c)
That staff provide a
report on the steps involved in relocating the current snow dump.
Councillor Pappas
asked the recommendations be separated for vote.
Moved
by Councillor McWilliams
That
the recommendations be amended by adding d) as follows:
That
additional testing from an independent source be undertaken to confirm the
analysis of surface and soil sampling at the woodlot and,
That
the cost for the independent sampling and analysis not exceed $50,000
“LOST”
Upon
recommendation a), the motion carried.
Upon
recommendation b), the motion carried.
Upon
recommendation c), the motion lost.
Other Business
Staff Award of Arena Schematic Design
Moved
by Councillor Haacke
That, to enable progress on the New
Arena Facility Project to continue during the months of December and January,
Council approves a recommendation to waive By-law 14-127, Part 8, Section
8.2.1, which requires Council to approve the award of a Request for Proposals
greater than $100,000 and grant the Administrative Staff Committee the authority
to award Request for Proposals P-27-15 for schematic design of the new Arena
Facility Project.
“CARRIED”
Windrow
Program
Moved by Councillor Haacke
That staff provide a report on an
optional windrow program for snow removal.
“LOST”
Garbage
Program
Moved by Councillor Haacke
That staff provide a report on an
optional side and backdoor garbage program.
Moved by Councillor McWilliams
That the Question Be Put
Upon the motion of Councillor Haacke,
the motion lost.
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair