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Committee of the Whole Minutes
City of Peterborough
August 31, 2015
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Minutes of the Committee of the Whole Meeting held on August
31, 2015, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:20 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under the Municipal
Act, 2001 Section 239(2)b) Personal matters about an identifiable
individual, including municipal or local board employees.
“CARRIED”
Committee
moved out of Closed Session at 6:21 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on July 27 and August 24, 2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Haacke declared a conflict with CPFS15-042 as his employer was involved in the
transaction for 185 King Street.
Councillor
Vassiliadis declared a conflict with CPFS15-042 as he owns property in
proximity to the subject property.
Report of Closed Session
City Clerk
Report CPCLK15-008
Citizen Appointment to the Museum and Archives Advisory
Committee
Moved
by Councillor Pappas
That Council approve the recommendation
outlined in Report CPCLK15-008, dated August 31, 2015, of the City Clerk, on
behalf of Trent University, as follows:
That Jodi Aoki be appointed to serve as
the Trent University representative in the Museum and Archives Advisory
Committee.
“CARRIED”
Consent Agenda
Moved
by Councillor Parnell
That
items 4, 5, 7, and 10 be approved as part of the Consent Agenda.
“CARRIED”
Director of Corporate Services
Report CPFS15-041
Quarterly Financial Report (Unaudited)
As of June 30, 2015
Moved
by Councillor Parnell
That Council approve the recommendations
outlined in Report CPFS15-041 dated August 31, 2015, of the Director of
Corporate Services, as follows:
a) That the
June 30, 2015 Quarterly Financial Report (unaudited) attached as Appendix A to
Report CPFS15-041, dated August 31, 2015, be received.
b) That the
request of the Peterborough Housing Corporation (PHC) Board to draw up to
$386,700 from the Social Housing PHC Capital Reserve to finance the
installation of underground vaults to accommodate bulk water meters at various
multi-unit facilities, be approved.
c) That $150,000 be drawn from the Social Housing Reserve
and transferred to Peterborough Housing Corporation to assist the Corporation
in completing a Capital Financing and Community Revitalization Plan for the
entire social housing portfolio under its control, be approved.
“CARRIED”
Director of Corporate Services
Report CPFS15-043
Municipal Infrastructure Funding – Next Intake (2015)
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report CPFS15-043 dated August 31, 2015, of the
Director of Corporate Services, as follows:
a)
That
an Expression of Interest and, if successful, an application be submitted to
the Ontario Community Infrastructure Fund for the Bears Creek Flood Reduction -
Marina Boulevard Major System By-Pass Project; and
b)
That
an Expression of Interest and, if successful, an application be submitted to
the Small Communities Fund for the Simcoe Street and Water Street
Rehabilitation Project.
“CARRIED”
Director of Utility Services
Report USWM15-008
Extension of Recycling Processing Contracts
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report USWM15-008 dated August
31, 2015, of the Director of Utility Services, as follows:
a)
That
the existing contract with HGC Management Inc. 460 Woody Road, Unit 4,
Oakville, Ontario, for the operation of the Household Hazardous Waste Facility,
Recyclables Processing, and operation of the Drop-Off Depot be extended from
January 1, 2017 until December 31, 2019, as per the changes noted in Report
USWM15-008 under “Terms of Extension”; and
b) That the Mayor
and City Clerk be authorized to sign an amending agreement with HGC Management
Inc.
“CARRIED”
Director of Utility Services
Report USPW15-011
Update Council on the Goose Control Program
Moved
by Councillor Parnell
That Council approve the
recommendation outlined in Report USPW15-011 dated August 31, 2015, of the
Director of Utility Services, as follows:
That Report USPW15-011 updating
Council on the Goose Control Program be received for information.
“CARRIED”
Director of Corporate Services
Report CPFS15-042
Loan Guarantee to Infrastructure Ontario on behalf of
Peterborough County City Health Unit
Due
to their previously declared conflicts, Councillors Haacke and Vassiliadis did
not discuss or vote on this matter.
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report CPFS15-042, dated
August 31, 2015 of the Director of
Corporate Services as follows:
a)
That
the City of Peterborough provide a loan guarantee to Infrastructure Ontario
for an amount not to exceed
$2.16 million, representing the City’s 60% share of the estimated $3.6 million
debenture for the Peterborough County City Health Unit for the purchase and
financing of the leasehold improvements at their new premises at 185 King
Street.
b) That
the Director of Corporate Services be authorized to prepare all necessary documents
including a by-law and corresponding Capital Facilities Agreement with the
Peterborough County City Health Unit.
“CARRIED”
Director of Corporate Services
Report CPFS15-044
Small Communities Fund Contribution Agreement for the
Bethune Street (Dalhousie Street to Dublin Street) Sanitary Sewer, Road and
Jackson Creek Diversion Project
Moved
by Councillor Pappas
That Council approve the recommendations
outlined in Report CPFS15-044 dated August 31, 2015, of the Director of
Corporate Services, as follows:
a) That a
by-law be passed authorizing the Mayor and Clerk to sign the Small Communities
Fund (SCF) contribution agreement between Her Majesty the Queen in Right of
Ontario as represented by the Minister of Agriculture, Food and Rural Affairs
and the City of Peterborough;
b) That the
Bethune Trunk Sewer Capital Project (2011 Capital Budget Ref #5-6.06) be
combined with the Bethune Street – Dalhousie to Dublin Street Project (2015
Capital Budget Ref #5-2.04) and be named the Bethune Street Project; and
c) That the Bethune Street Project be amended as set out in
Appendix A to Report CPFS15-044, to reflect the Small Communities Fund grant.
“CARRIED”
Director of Community Services
Director of Utility Services
Report USEC15-019
Pre-commitment of Funds and Award of Tender T- 46-15 for
Beavermead Campground Improvements
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report USEC15-019 dated August 31, 2015, of the
Director of Utility Services, as follows:
a) That the $272,850 balance of the approved 2012 and 2013 Beavermead
Campground Park Implementation capital budgets (project reference # 6-7.03) be
increased by $322,835 to $595,685, and be pre-committed to the 2016 Capital
budget;
b) That RFT document T-46-15 for Beavermead
Campground Improvements be awarded to Accurex Inc., 150 O’Carroll Avenue, Unit
1, Peterborough, ON, K9H 4V3 at a total cost of $479,247.28 plus $62,302.15 HST
for a total of $541,549.43; and
c) That a provisional work value of $30,000 be
committed to the project and Utility Services be provided the authority to
adjust the purchase order value to an upset limit of $509,247.28 excluding HST
as necessary to complete this project.
“CARRIED”
Director of Utility Services
Report USEC15-020
Brealey Drive Reconstruction Design
Lansdowne Street to Sherbrooke Street
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report USEC15-020 dated August 31, 2015, of the
Director of Utility Services, as follows:
a) That the design concept for Brealey Drive from
Lansdowne Street West to Sherbrooke Street as described in Report USEC15-020 be
adopted as the basis for detailed design; and
b) That staff be
directed to consider closing Brealey Drive to through traffic and detour
traffic during the reconstruction works.
“CARRIED”
Director of Utility Services
Report USPW15-012
Update Report on Proposed Changes to Winter Services
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report USPW15-012 dated August 31, 2015, of the
Director of Utility Services, as follows:
a)
That
a 3-year pilot project to augment the existing Winter Control Services by the
addition of 6 Temporary Winter Operators, the leasing of two articulated
loaders and the hiring of additional contracted trucks as required be
implemented; and
b)
That
staff report back on the success of the pilot project after the 2017/2018
winter season.
“CARRIED”
Director of Utility Services
Report USPW15-013
Award of RFP P-20-15 for Design, Supply, and Installation
of Three Play Structures
Moved
by Councillor Therrien
That Council approve the
recommendation outlined in Report USPW15-013 dated August 31, 2015 of the
Director of Utility Services, as follows:
That
RFP document P-20-15 for the Design, Supply, and Installation of Three Play
Structures be awarded to KSL Design Ltd, 18 Spalding Drive, P.O. Box 25085,
Brantford, ON N3T 6K5 at a total cost of $332,591.30 plus $43,236.87 HST for a
total of $375,828.17.
“CARRIED”
Other Business
Community
Bus Service
Mayor
Bennett declared a pecuniary interest in this item as he is the owner of a
business involved in the transportation industry. Mayor Bennett did not
discuss or vote on this matter.
Moved
by Councillor Vassiliadis
That staff report back to
Committee of the Whole on the costs and feasibility of introducing a new Community
Bus Service, as recommended in the 2012 Transit Operations Review, to provide
enhanced service to senior’s residences, medical facilities, shopping and other
activity centers.
“CARRIED”
Adjournment
Natalie
Garnett
Deputy
City Clerk
Councillor
Beamer
Chair