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Committee of the Whole Minutes
City of Peterborough
September 21, 2015
Draft Minutes Not Approved
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Minutes of the Committee of the Whole Meeting held on September
21, 2015, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:03 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under the Municipal
Act, 2001 Section 239(2)(d) Labour relations or employee negotiations and
one item under Section 239(2)b) Personal matters about an identifiable
individual, including municipal or local board employees.
“CARRIED”
Committee
moved out of Closed Session at 6:22 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes – August 31, 2015 and September 8,
2015
Moved
by Councillor Parnell
That
the minutes of the meetings
of Committee of the Whole held on August 31, 2015 and September 8, 2015 be
approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillors Clarke and Beamer declared interests with Item
14, Report CSRS15-006 – Update on the Sale and Serving of Bottled Water in City
Facilities, as their respective employers are involved in the bottled water
industry.
Consent Agenda
Moved
by Councillor Clarke
That
items 7, 12, 13, 16 and 17 be approved as part of the Consent Agenda.
“CARRIED”
Director of Community Services
Report CSACH15-004
Museum 2016 Exterior Cladding and Window Project
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CSACH15-004 dated September 21, 2015, of the Director of
Community Services, as follows:
a)
That
Section 4.3.1 c) of the City’s Purchasing By-law 14-127 that requires
Department Directors to “ensure sufficient approved budget exists for planned
purposes before a procurement process commences”, be waived;
b)
That
the tender for the proposed Museum 2016 Exterior Cladding and Window Project be
issued prior to the funds being available, and
c)
That
an application be submitted to Canada Cultural Spaces Fund, Department of
Canadian Heritage, requesting $225,000 of financial support for the proposed
Museum 2016 Exterior Cladding and Window Project, and
d)
That
the Mayor and Clerk be authorized to sign the funding application and that a
by-law be passed authorizing the Mayor and Clerk to sign the resulting
agreement with Canada Cultural Spaces Fund.
“CARRIED”
Director of Utility Services
Report USEC15-022
Award of RFP P-15-15 Consulting Services for Engineering
Design and Contract Administration for the Rehabilitation of the Donegal Street
Bridge over Jackson Creek and the Reconstruction of Donegal Street from Murray
Street to McDonnel Street
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USEC15-022 dated September 21, 2015, of the
Director of Utility Services, as follows:
That RFP document P-15-15 for Consulting
Services for Engineering Design and Contract Administration for the
Rehabilitation of the Donegal Street Bridge over Jackson Creek and the
Reconstruction of Donegal Street from Murray Street to McDonnel Street be
awarded to G.D. Jewell Engineering Inc., 71 Millennium Parkway, Unit 1,
Belleville, Ontario K8N 4Z5 at a total cost of $121,461.00 plus $15,789.93 HST
for a total of $137,250.93.
“CARRIED”
Director of Utility Services
Report USEP15-010
Award of RFP P-17-15 for Environmental Engineering
Consultant Services to Prepare, Finalize, and Implement Conditions Outlined in
the New Environmental Compliance Approval Documents for Burnham and Monaghan
Sanitary Pumping Stations
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USEP15-010 dated September 21, 2015, of the
Director of Utility Services, as follows:
That RFP P-17-15 for the Environmental
Engineering Consultant Services to Prepare, Finalize and Implement Conditions
Outlined in the New Environmental Compliance Approval Documents for Burnham and
Monaghan Sanitary Pumping Stations be awarded to MTE Consultants Inc., 520
Bingemans Centre Drive, Kitchener, ON N2B 3X9 at a total cost of $128,565.00
plus $16,713.45 for a total of $145,278.45.
“CARRIED”
City Clerk
Report CPCLK15-010
2016 Council Meeting Schedule
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CPCLK15-010, dated September
21, 2015 of the City Clerk, as follows:
a)
That
the 2016 Council Meeting Schedule be adopted as presented in Appendix “A” to
Report CPCLK15-010, and
b)
That
the date of the Council Meeting originally scheduled for Monday, October 19,
2015 be changed to Tuesday, October 20, 2015 due to the Federal Election.
“CARRIED”
City Clerk
Report CPCLK15-012
Live Streaming of Meetings of Council
Moved
by Councillor Clarke
That Committee approve the
recommendation outlined in Report CPCLK15-012 dated September 21, 2015, of the
City Clerk, as follows:
That report CPCLK15-012 be received
for information.
“CARRIED”
City Clerk
Report CPCLK15-013
Central East LHIN Presentation
Brian
Laundry, Senior Director of System Design and Integration, Central East Local Health
Integration Network made a presentation.
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPCLK15-013, dated
September 21, 2015, of the City Clerk as follows:
That
the presentation by Deborah Hammons of the Central East Local Health
Integration Network (LHIN) be received for information.
“CARRIED”
Director of Utility Services
Report USDIR15-003
Approval of the Stormwater Quality Management Master Plan
Harold
Chard of XCG Consultants made a presentation.
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USDIR15-003 dated September 21, 2015, of the
Director of Utility Services, as follows:
a) That the presentation from XCG on the
Stormwater Quality Management Master Plan be received;
b) That Council endorse the Stormwater Quality
Management Master Plan as detailed in Appendices 1 and 2 of Report USDIR15-003
including any staffing increases necessary to the success of the Master Plan;
c) That the existing Sewer Surcharge Reserve Fund
be renamed to the Wastewater Reserve Fund and be made available to support
operating and maintenance costs for the City’s stormwater and sanitary sewage
systems.
d) That staff begin implementing the
recommendations of the Stormwater Quality Management Master Plan as detailed in
Appendix 2 of Report USDIR15-003 using existing Sewer Surcharge Reserve Funds
as appropriate;
e) That staff review the existing Sewer Surcharge
system and develop a comprehensive Wastewater Rate system that may incorporate
a stormwater User-Rate if appropriate to fund the stormwater and sanitary
sewage systems and report to Council at a future meeting on the results and
implementation of the Wastewater Rate system; and
f) That By-law Numbers 1983-46 and 93-18 be repealed
and replaced with a new By-law so that the definition of “sewage” is included
in the By-law as it is written in the Municipal Act and so that existing
Sewer Surcharge Reserve Funds are available to support operation, maintenance
and enhancement of the City’s entire stormwater and sanitary sewage
infrastructure.
Moved
by Councillor Pappas
That
recommendations b) and d) be refered until more information is provided on user
fees.
“CARRIED”
Upon
recommendations a), c), e) and f) the motion carried.
Director of Corporate Services
Report CPPS15-033
Pre-commitment of the 2016 Capital Budget and Award of
Tender
T-24-15 for the Transit Terminal West Wing Renovation
Moved
by Councillor Therrien
That Council approve the
recommendations outlined in Report CPPS15-033 dated September 21, 2015, of the
Director of Corporate Services, as follows:
a) That the $650,000 budget amount proposed for
the 2016 Capital Budget for the Terminal Building Upgrades be pre-committed;
b) That RFT document T-24-15 for the Transit
Terminal West Wing Renovation be awarded to Kawartha Capital Corp., 580
Ashburnham Drive, Peterborough, ON, K9L 2A2 at a total cost of $874,520.28 plus
HST of $113,687.64 for a total of $988,207.92;
c) That a provisional work value of $100,000 be
committed to the project and the Administrative Staff Committee be provided the
authority to adjust the purchase order value to an upset limit of $974,520
excluding HST as necessary to complete this project;
d) That a temporary
heated transit shelter and overhead heating unit be installed on the transit
platform on a temporary basis during construction at an estimated cost of
$40,000, with funding from the 2015 Transit Stop and Shelter Capital Budget (project
reference 5-11.06)
“CARRIED”
City Solicitor and Director of Legal Services
Report OCS15-006
A New By-law to Replace the Existing Firearms Discharge
By-law
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report OCS15-006 dated September 21, 2015, of the
City Solicitor and Director of Legal Services, as follows:
a)
That
a new by-law be passed by City Council to prohibit the use of firearms in the
City of Peterborough, and
b)
That
the existing Firearms Discharge By-law, Chapter 671 of the Peterborough
Municipal Code and By-laws 1985-165 and 93-188 be repealed.
c)
That
the definition for "Firearm" in Section 1.4 be revised to read as
follows:
Firearm - means any barrelled weapon
from which any shot, bullet, missile or other projectile can be discharged and
that is capable of causing bodily harm, injury or death and includes anything
that can be adapted for the use as a Firearm, and for the purpose of this
By-law includes an air gun, air soft gun, Bow, paint ball gun, slingshot and
spring gun or any class or type thereof, and
That the definition of "Bow"
exclude the words "to a person" at the end of the definition.
“CARRIED”
City Solicitor and Director of Legal Services
Report OCS15-007
A New By-law to Replace the Existing Public Nuisances
By-law
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report OCS15-007 dated September 21, 2015, of the
City Solicitor and Director of Legal Services, as follows:
a)
That
a new by-law be passed by City Council to prohibit public nuisances in the City
of Peterborough, and
b)
That
the existing Public Nuisances By-law, Chapter 696 of the Peterborough Municipal
Code and By-law 1988-58 be repealed.
c)
That
Section 1.9(g) be amended to read as follows:
“Remaining in or refusing to leave a
Public Place after being ordered to leave by EMS Staff for crowd control
purposes.”
“CARRIED”
Director of Corporate Services
Report CPFS15-046
Biddingo – Online Portal Services for Procurement
Documents
Moved
by Councillor Riel
That Council approve the recommendation
outlined in Report CPFS15-046 dated September 21, 2015, of the Director of
Corporate Services, as follows:
That
the report outlining that the City of Peterborough is entering into an
agreement with Biddingo Canada Inc., 1210 Sheppard Avenue East, Suite 305
Toronto, Ontario, to upload the City’s bid solicitations, attachments and
addendums on Biddingo’s website as the sole distribution tool for the City’s
procurement documents, be received for information.
“CARRIED”
Director of Utility Services
Report USDIR15-004
Award of RFP P-14-15 for Detailed Design and Contract
Administration for the Jackson Creek Flood Diversion Sewer, Sanitary Sewer
Upgrade and Townsend Street/Bethune Street Reconstruction
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report USDIR15-004 dated September 21, 2015, of the
Director of Utility Services, as follows:
a) That RFP document P-14-15 for Detailed Design
and Contract Administration for the Jackson Creek Flood Diversion, Sewer,
Sanitary Sewer Upgrade and Townsend Street/Bethune Street Reconstruction be
awarded to AECOM, 300 Water Street, Whitby Ontario, L1N 9J2 at a cost of
$3,234,360 plus HST of $420,466.80 for a total cost of $3,654,826.80; and
b) That a contingency fund of $200,000 be
authorized to the consulting assignment and the Director of Utility Services be
authorized to adjust the purchase order value to an upset limit of
$3,854,826.80, if required.
“CARRIED”
Director of Community Services
Report CSRS15-006
Update on the Sale and Serving of Bottled Water in City
Facilities
Due
to the previously declared interests of Councillors Clarke and Beamer, they did
not discuss or vote on the matter.
Chair
Beamer stepped-down as Chair due to his declared interest.
Councillor
Pappas assumed the Chair.
Moved
by Councillor Parnell
That Council approve the recommendation
outlined in Report CSRS15-006 dated September 21, 2015, of the Director of
Community Services, as follows:
That
Report CSRS15-006 - Update on the Sale and Serving of Bottled Water in City
Facilities be received for information.
“CARRIED”
Councillor
Beamer resumed the Chair.
Director of Planning and Development Services
Report PLHD15-010
Housing is Fundamental 2015 – Information Report
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report PLHD15-010 dated
September 21, 2015, of the Director of Planning and Development Services, as
follows:
That the Housing is Fundamental 2015
report of the Affordable Housing Action Committee (AHAC) be received for
information.
“CARRIED”
Chief Administrative Officer
Report CAO15-020
Ontario Public Electricity System
Moved
by Councillor Therrien
That the City of Peterborough oppose the
sale of any part of Hydro One.
“CARRIED”
Chief Administrative Officer
Report CAO15-019
Summary Report – AMO Document “Building a New Public
Safety Model in Ontario, AMO’s Policing Modernization Report”
Moved
by Councillor Pappas
That Council approve the recommendation
outlined in Report CAO15-019, dated September 21, 2015, of the Chief Administrative
Officer, as follows:
a)
That
Report CAO15-019 summarizing the April 27, 2015 AMO document entitled “Building
a New Public Safety Model in Ontario, AMO’s Policing Modernization Report” and
how the report recommendations, if implemented, impact City of Peterborough
policing, be approved for information.
b)
That
Council endorse the AMO modernization plan.
c)
That
a letter be sent from the Mayor’s Office to the Minister of Community Safety
and Correctional Services and AMO regarding the modernizing of the delivery of
community safety and amending the Police Service Act taking into consideration
the Peterborough experience.
“CARRIED”
Other Business
Process Used To Relocate Refugees
Moved
by Councillor Pappas
That
staff prepare a report for Budget Committee on the process used to relocate
refugees and how the City could assist groups in the community involved in the
process.
CARRIED
Councillor
Pappas mentioned the First Peoples Conference and provided a letter for
distribution to Council.
Long-Term Care Funding
Moved
by Councillor Parnell
That
a letter be sent to the federal and provincial long term care Ministries,
copied to MPP Leal, asking for a review of the Case Mix Index (CMI), overall
costing formulas and operating expenses for long-term care facilities as it
pertains to Peterborough.
“CARRIED”
Councillor
Vassiliadis mentioned the Monaghan Ward meeting at Westdale United Church on
September 22, 2015 at 6:30 p.m.
Code of Conduct for Council
Moved
by Councillor Baldwin
That
staff to provide a report on a Code of Conduct for Council and how it may be
integrated into Peterborough City Council.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair