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City Council Minutes
City of Peterborough
October 2, 2017
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Minutes of a Meeting of City Council held
on October 2,
2017, in the Council Chambers.
Councillor
McWilliams
Councillor Vassiliadis
Ceremonial Presentations
Jim
Gill presented a plaque to Council as part of the Quaker Oats Fire Memorial
Presentation.
Charmaine
Magumbe of the Community Race Relations Committee Peterborough presented two “Hate
Free Peterborough” banners to Council.
Confirmation of Minutes – September 11, 2017
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meetings of
Council held on September 11, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interest
Councillor
Parnell declared an interest in Item 11 of Committee of the Whole Report No.
14, (Report CSD17-025 – Canada 150th Celebrations Committee Final
Report), as her spouse is involved in the Rotary Fireworks.
Councillor
Pappas declared a conflict with Item 16 of Committee of the Whole Report No. 14,
(Report PLPD17-044,
Conduct Background Study to Consider Exemption of Development Charges for
“Schedule J” Lands for Residential/Mixed use Developments and Removal of
Industrial Zoned Land Exemption), as he owns a business in the downtown.
Registered Delegations:
Dylan Radcliffe, 330
Burnham Street, made a delegation to Item 15 of Committee of the Whole Report
No. 14 (Report PLPD17-043 - Precommitment of 2018 Capital Budget: Natural
Heritage Policy Update and Harper Park Plan).
Kim Zippel, Harper Park Stewardship
Committee, made a delegation to Item 15 of Committee of the Whole Report No. 14
(Report PLPD17-043 - Precommitment of 2018 Capital Budget: Natural Heritage
Policy Update and Harper Park Plan).
Charles Werger, 168 Douro
Street, made a delegation to Item 12 of Committee of the Whole Report No. 14
(Report USDIR17-009 - Options and Recommended Next Steps to Respond to the
Minister's Order for The Parkway Corridor Class EA).
Cheryl Argue, 2578
Foxmeadow Road, made a delegation to Item 21 of Committee of the Whole Report
No. 14 (Report USTR17-017 - Provision of Sidewalks on Foxmeadow Road, Easthill
Drive and Meadowview Road).
Simon Langer, Diabetes
Canada, made a delegation to Item 18 of Committee of the Whole Report No. 14
(Report USWM17-006 - Proposed Approach to Implement a Textile Diversion
Program).
William Bain, 341 Daniel
Street, made a delegation to Item 12 of Committee of the Whole Report No. 14
(Report USDIR17-009 - Options and Recommended Next Steps to Respond to the
Minister's Order for The Parkway Corridor Class EA).
Dennis
Carter-Edwards, 301 Carnegie Avenue, made a delegation to Item 15 of Committee
of the Whole Report No. 14 (Report PLPD17-043 - Precommitment of 2018 Capital
Budget: Natural Heritage Policy Update and Harper Park Plan).
Monica
Moran, 258 Sunset Boulevard, made a delegation to Item 1 of Planning Committee
Report No. 9 (Report PLPD17-037 – Residential Front Yard and Recreational
Vehicle Parking).
Delegations Not Registered:
Planning
Committee Reports
There
were no delegations.
Committee
of the Whole Reports
Fraser
Bleasdale, 750 Fairbairn Street, made a delegation to Item 12 of Committee of
the Whole Report No. 14 (Report USDIR17-009 - Options and Recommended Next
Steps to Respond to the Minister's Order for The Parkway Corridor Class EA).
Paul
Jobe, 1156 Cabot Street, made a delegation to Item 12 of Committee of the Whole
Report No. 14 (Report USDIR17-009 - Options and Recommended Next Steps to
Respond to the Minister's Order for The Parkway Corridor Class EA).
Cheryl
Ellis, 2095 Walker Avenue, made a delegation to Item 12 of Committee of the
Whole Report No. 14 (Report USDIR17-009 - Options and Recommended Next Steps to
Respond to the Minister's Order for The Parkway Corridor Class EA).
Move
by Councillor Pappas, seconded by Councillor Baldwin
That
the Rules of Procedure (Article 16.8.2) be suspended to continue all delegations
past the hour of 9:00 p.m.
“CARRIED”
Cam
Douglas, 317 Elias Avenue, made a delegation to Item 12 of Committee of the
Whole Report No. 14 (Report USDIR17-009 - Options and Recommended Next Steps to
Respond to the Minister's Order for The Parkway Corridor Class EA).
John
Scott, 2161 Easthill Drive, made a delegation to Item 21 of Committee of the
Whole Report No. 14 (Report USTR17-017 - Provision of Sidewalks on Foxmeadow
Road, Easthill Drive and Meadowview Road).
John
MacMillan-Jones, 482 Driscoll Terrace, made a delegation to Item 12 of
Committee of the Whole Report No. 14 (Report USDIR17-009 - Options and
Recommended Next Steps to Respond to the Minister's Order for The Parkway
Corridor Class EA).
Don
Parnell, 522 Monaghan Road, made a delegation to Item 21 of Committee of
the Whole Report No. 14 (Report USTR17-017 - Provision of Sidewalks on
Foxmeadow Road, Easthill Drive and Meadowview Road).
Ronald
Gibson, 630 Grange Way, made a delegation to Item 12 of Committee of the Whole
Report No. 14 (Report USDIR17-009 - Options and Recommended Next Steps to
Respond to the Minister's Order for The Parkway Corridor Class EA).
Item
11 – Report CSD17-025 – Canada 150th Celebrations Committee Final
Report
Due
to her previously declared interest, Councillor Parnell did not discuss or vote
on this Item.
Item
16 – Report PLPD17-044, Conduct Background Study to Consider Exemption of
Development Charges for “Schedule J” Lands for Residential/Mixed use
Developments and Removal of Industrial Zoned Land Exemption
Due
to his previously declared interest, Councillor Pappas did not discuss or vote
on this Item.
a)
The staff
be directed to develop a Request for Proposal that combines both the support of
charitable organizations in the community and revenues collected by the City,
while maintaining a minimum level of service in the collection and diversion of
textiles
and report back to
Council before implementing a program.
By-laws
Moved
by Councillor Haacke, seconded by Councillor McWilliams
17-107 Being a By-law
to re-divide the wards in the City of Peterborough
17-108 Being a By-law
to authorize the transfer of lands municipally known as 1850 and 1900
Technology Drive, in the City of Peterborough, in the County of Peterborough
17-109 Being a By-law
to authorize the transfer of lands municipally known as 2000 Technology Drive,
in the City of Peterborough, in the County of Peterborough
17-110 Being a By-law
to amend By-law number 91-56 being a By-law to Designate Through Highways and
Erect Yield Right-of-Way Signs, Regarding Stop Control at Hunter and
Bethune Streets
17-111 Being a By-law
to authorize an increase to the Public Works Relocation project at an estimated
cost of $4,903,000 and the issuing of Development Charge (DC) (Public Works)
supported debentures to a maximum of $2,427,840, Development Charge (DC)
(Transit Services) supported debentures to a maximum of $650,160 and
tax-supported debentures to a maximum of $925,000 to finance the work
17-112 Being a By-law
to provide tax relief to certain City of Peterborough property owners who are
low income elderly persons, low income persons between the ages of 55 and 64,
and certain low income persons with disabilities in receipt of Ontario Disability
Support Program assistance
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Moved by Councillor Haacke, seconded by
Councillor McWilliams
That the following by-law be read a
first, second and third time:
17-113 Being a By-law to confirm the proceedings of Council at its meeting
held on October 2, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 9
Meeting
of September 18, 2017
To The Council of the City of Peterborough, for
consideration at its meeting held October 2, 2017
The Planning
Committee, as a result of its meeting held on September 18, 2017 recommends as
follows:
1.
Public
Meeting under The Planning Act
Director, Planning
and Development Services
Report PLPD17-037
Residential Front
Yard and Recreational Vehicle Parking
That Report PLPD17-037 be deferred to
allow staff to examine related issues and investigate other possible solutions.
2.
Employment
Lands / Brownfields
a)
That
Staff review and report back to Council on the potential of utilizing Community
Improvement Plan incentives, such as a Brownfield Tax Assistance Program, for
industrial employment land areas throughout the City, including industrial
parks and the GE complex.
b) That Staff report
back to Council on providing an inventory of all employment lands/industrial-commercial
lands in the City of Peterborough.
Submitted
by,
Councillor
Parnell
Chair
September
18, 2017
Committee
of the Whole Report No. 14
Meeting of September
25, 2017
To the Council of The City of Peterborough for consideration
at its Meeting held October 2, 2017
The Committee of the Whole as a result of its meeting held
on September 25, 2017, recommends as follows:
1.
Report
of Closed Session
City Solicitor and
Director of Legal Services
Report OCSRE17-025
Sale of Industrial
Land at 1850 and 1900 Technology Drive to Drain Bros. Excavating Limited
That Council approve the
recommendation outlined in Report OCSRE17-025 dated September 25, 2017 of the
City Solicitor and Director of Legal Services, as follows:
That a by-law be passed to authorize
the sale of approximately 9.92 acres of industrial lands at 1850 Technology
Drive and approximately 13.19 acres of industrial lands at 1900 Technology
Drive, more particularly described as Part 1, 2 and 4 on 45R-16440, (as shown
on Appendix “A” attached) to Drain Bros. Excavating Limited for $500,000.
2.
Report
of Closed Session
City Solicitor and
Director of Legal Services
Report OCSRE17-027
Sale of Industrial
Land at 2000 Technology Drive to Drain Bros. Excavating Limited
That Council approve the
recommendation outlined in Report OCSRE17-027 dated September 25, 2017 of the
City Solicitor and Director of Legal Services, as follows:
That a by-law be passed to authorize
the sale of approximately 9.83 acres of industrial lands, known municipally as
2000 Technology Drive and more particularly described as Part 1 on 45R-16429
(as shown on Appendix “A” attached) to Drain Bros. Excavating Limited for
$75,000.
3.
Manager
of Social Services Division
Report CSSS17-007
Ontario Early Years
System and Child and Family Centres Transformation Plan Updates
That Council approve the
recommendation outlined in Report CSSS17-007 dated September 25, 2017 of the
Manager of Social Services, as follows:
That the recommendations related to
the planning and management of the Ontario Early Years Child and Family Centres
(OEYCFC) in the City and County of Peterborough, as outlined in Appendix A, be
adopted and used to guide negotiations for service agreements.
4.
Director
of Corporate Services
Report CPPS17-035
Pre-commitment of the
2018 Budget for the Replacement of the Refrigeration Condenser at the Evinrude
Centre
That Council approve the
recommendation outlined in Report CPPS17-035, dated September 25, 2017 of the
Director of Corporate Services as follows:
That the $160,000 budget amount
proposed for the 2018 Capital Budget for the Replacement of the Refrigeration
Condenser at the Evinrude Centre be pre-committed.
5.
Director
Community Services Department
Report CSACH17-008
Poet Laureate Pilot
Project
That Council approve the
recommendations outlined in Report CSACH17-008 dated September 25, 2017 of the
Director of Community Services, as follows:
a) That a Poet
Laureate Program for the City be introduced as a one-year pilot project pending
fundraising of $2,000 by the Peterborough Poetry Slam Collective for the
honorarium; and,
b)
That
the Arts, Culture and Heritage Advisory Committee administer the selection of
the Poet Laureate, monitoring, evaluating of the project and be responsible for
preparing an evaluation report on the project for Council at the end of the
pilot.
6.
Director
Community Services
Report CSACH17-007
City Receipt of
Donations and Issuance of Income Tax Receipts to Support UN Peacekeepers
Association (Peterborough Chapter) Fund-raising
That Council approve the
recommendations outlined in Report CSACH17-007 dated September 25, 2017, of the
Director of Community Services as follows:
a)
That
the Peterborough Chapter of the CAVUNP fund-raising efforts to support the
creation of a memorial to United Nations peacekeeping to be erected as a work
of public art in the new Urban Park be supported by having the City accept
donations, issue income tax receipts to donors, and deposit all monies received
in an interest-bearing Capital account held by the City, for a period up to
December 31, 2018, and;
b)
That
Staff be directed to monitor and supervise the activity to ensure that the
donations are used for the intended activities.
7.
Director
of Utility Services
Report USWM17-007
Leaf and Yard Waste
Compost Facility – Increase in Consulting Budget
That Council approve the recommendation outlined in Report
USWM17-007, dated September 25, 2017 of the Director of Utility Services as
follows:
That the contract with UEM Consulting,
4701 St. Clair Avenue, Suite 301, Niagara Falls, Ontario, L2E 3S9 to provide
consulting engineering services to establish detailed costs and design
requirements associated with the construction and operation of a Leaf and Yard
Waste processing facility at the Peterborough County/City Waste Management Facility
be increased by $43,000 from $122,000 to $165,000 plus HST of $21,450 for a
total cost of $186,450.
8.
Director
of Utility Services
Report USTR17-016
Hunter Street West /
Bethune Street All-way Stop Control
That
Council approve the recommendation outlined in Report USTR17-016 dated
September 25, 2017, of the Director of Utility Services, as follows:
That All-way Stop Control be
implemented at the intersection of Hunter Street West and Bethune Street.
9.
Director
of Corporate Services
Report CPFS17-051
City of Peterborough
Holdings Inc. Presentation
That
Council approve the recommendations outlined in Report CPFS17-051, dated September 25, 2017, of the Director of
Corporate Services, as follows:
a)
That
the City of Peterborough Holdings Inc. (COPHI) presentation be received;
b)
That
the 2016 Annual Report and Consolidated Financial Statements of the City of
Peterborough Holdings Inc. for the fiscal year ended December 31, 2016,
attached as Appendix A to Report CPFS17-051, be received;
c)
That
the election of the following persons as Directors of COPHI be and the same are hereby
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Arlynn Dupuis, David Bignell, David
Paterson, Ross Garland, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy
Brown Andison, and Daryl Bennett;
d)
That
the election of the following persons as Directors of Peterborough Distribution
Inc. be and the same are hereby confirmed for the terms set out in prior
resolutions of the Council of the Corporation of the City of Peterborough:
Bryan Weir and Dave Clark; and
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed
auditors of the Corporation, until the next annual resolution of the
Shareholder is signed or until their successors are duly appointed.
10. Director
of Community Services
Report CSD17-022
Results of the
Mid-Sized Cities Program: The Peterborough Green Economy Action Lab
That Council approve the
recommendations outlined in Report CSD17-022 dated September 25, 2017 of the
Director of Community Services, as follows:
a) That
the Peterborough Green Economy Action Lab report and presentation by Jo Flatt,
Senior Program Manager at Evergreen, be received for information; and
b) That
the Report be referred to Peterborough & the Kawarthas Economic Development
and Sustainable Peterborough for consideration.
11. Director
of Community Services
Report CSD17-025
Canada 150th
Celebrations Committee Final Report
That Council approve the
recommendation outlined in Report CSD17-025 dated September 25, 2017, of the
Director of Community Services, as follows:
That a presentation and final report
on the City’s Canada 150th Anniversary Celebrations by the Committee
Chair, Mike Melnik, and Committee Member, Galen Eagle, be received for
information.
12. Director
of Utility Services
Report USDIR17-009
Options and
Recommended Next Steps to Respond to the Minister’s Order for The Parkway
Corridor Class EA
That Council approve the
recommendations outlined in Report USDIR17-009 dated September 25, 2017, of the
Director of Utility Services, as follows:
a)
That
all development restrictions related to transportation issues that could be
resolved with the construction of The Parkway be lifted;
At the meeting of October
2, 2017 item b) was amended as follows:
c)
That
upon receipt of a response to Recommendation b), staff be requested to provide
a further report to Council on the next steps to resolve the transportation
planning issues for the City.
13. Director
of Utility Services
Report
USDIR17-008
Introduction of a
Tree By-law for the Conservation and Enhancement of the City’s Tree Canopy
That Report USDIR17-008 be referred
for up to three cycles to allow staff to lessen the financial impact to
homeowners in terms of both the cost and number of replacement trees.
14. City Clerk
Report CPCLK17-017
City of
Peterborough Ward Boundary Review
That Option D (alternative
2), be selected as the preferred option.
15. Director,
Planning and Development Services
Report PLPD17-043
Precommit of 2018
Capital Budget: Natural Heritage Policy Update and Harper Park Plan
That Council approve the
recommendations outlined in Report PLPD17-043 dated September 25, 2017 of the
Director, Planning and Development Services, as follows:
a)
That
$225,000 be precommitted in the 2018 Capital Budget to retain an environmental
consultant to carry out an update to the City Natural Heritage Official Plan
policies as part of the Official Plan update, which will include the completion
of a Harper Park Management Plan;
At
the meeting of September 25, 2017, Council made the following changes to
recommendation b):
b)
That
Beacon Environmental be retained to complete the Natural Heritage Policy update
at an approximate cost of $112,500 to allow work to proceed as required for the
Official Plan and,
At the meeting of October 2, 2017, Council amended item
c) and added item d) as follows:
c)
That
the Harper Park Subwatershed Management Study go out to RFP, at an approximate
cost of $112,500.
d)
That
an ad hoc committee be struck to collaboratively develop the Terms of Reference
and make recommendations to staff for the update of the Harper Creek
Subwatershed Study RFP.
16. Director
of Planning and Development Services
Report PLPD17-044
Conduct Background
Study to Consider Exemption of Development Charges for “Schedule J” Lands for
Residential/Mixed use Developments and Removal of Industrial Zoned Land
Exemption
That Council approve the
recommendations outlined in Report PLPD17-044 dated September 25, 2017, of the
Director of Planning and Development, as follows:
That Council direct Staff to take the
necessary steps to have a City-wide Development Charges Background Study prepared
to:
a)
Assess
the exemption of Development Charges for “Schedule J” – Central Area Lands of
the Official Plan for residential developments with a minimum of 15 apartment
units, and mixed-use developments with a minimum of 1,000 square metres of
commercial floor space and 15 residential apartment units; and
b)
Assess
the impact of removing the Development Charge exemption for Industrial zoned
land within the City.
At the meeting of September 25, 2017, Council added item
c):
c)
That
staff provide an estimate of the potential property tax revenue that may be
generated as a result of this approach.
17. Director
of Community Services
Report CSRS17-006
Trail Grooming in
Jackson Park for Nordic Skiing
That Council approves the
recommendations outlined in Report CSRS17-006 dated September 25, 2017, of the
Director of Community Services, as follows:
a) That Staff be
directed to enter into an agreement with the Peterborough Nordic Club to allow
the Club to groom the trail within Jackson Park for Nordic Skiing, on a trial
basis for the 2017-2018 winter season; and
b) That the
Peterborough Nordic Club not be permitted to begin grooming activities until
all requirements identified within the agreement are confirmed to be in place,
to the satisfaction of City Staff.
18. Director
of Utility Services
Report USWM17-006
Proposed Approach to
Implement a Textile Diversion Program
That Council approve the
recommendations outlined in Report USWM17-006 dated September 25, 2017, of the
Director of Utility Services, as follows:
a)
The staff
be directed to develop a Request for Proposal that combines both the support of
charitable organizations in the community and revenues collected by the City,
while maintaining a minimum level of service in the collection and diversion of
textiles
and
At the meeting of October 2, 2017,
Council removed item b) and amended item a) by adding “report back to
Council before implementing a program”.
b)
That
Staff report back two years after the implementation of the Textile Diversion
Program on the effectiveness of the program.
19. Director
of Utility Services
Report USEC17-025
Contract Increase -
Engineering Design and Contract Administration for Parkhill Road West
Reconstruction
That Council approve the
recommendation outlined in Report USEC17-025, dated September 25, 2017, of the
Director of Utility Services as follows:
That the agreement with D.M. Wills Associates
Limited, 150 Jameson Drive, Peterborough, Ontario, K9J 0B9 for the Engineering
Design and Contract Administration for the reconstruction of Parkhill Road West
from the West City Limit to Wallis Drive be increased by $480,673.00 plus HST
of $62,487.49 for a total increase of $543,160.49 from $1,015,694.85 to
$1,558,855.34.
20. Director
of Utility Services
Report USWM17-008
Increase in 2017
Budget for Harper Road Compost Facility
That Council approve the recommendations outlined in
Report USWM17-008 dated September 25, 2017, of the Director of Utility Services
as follows:
a)
That
the agreement with Astoria Organics Matters Canada LP, 704 Phillipston Road,
Belleville, Ontario, K0K 2Y0 be increased by $150,000, from $211,000 to
$361,000 plus HST of $46,930, for a total cost of $407,930; and
b)
That the
additional costs in recommendation a) plus $153,000 in additional expenses and
lower revenues related to 2017 Compost Site Operations be funded within the
overall Waste Management activity.
21. Director
of Utility Services
Report USTR17-017
Provision of
Sidewalks on Foxmeadow Road, Easthill Drive and Meadowview Road
That Council approve the
recommendations outlined in Report USTR17-017 dated September 25, 2017, of the
Director of Utility Services, as follows:
a)
That
sidewalks be constructed where they are missing on both sides of Foxmeadow Road, Easthill Drive and Meadowview Road at
a location 2 metres from the back edge of the curb where feasible; and
b)
That
after the installation of the sidewalks, on-street parking be monitored on Foxmeadow Road, Easthill Drive and
Meadowview Road to determine if any other parking control measures are
warranted.
At the meeting of October
2, 2017 Council passed the following resolution:
That the matter be deferred to enable
staff to convene a public meeting with area residents regarding the provision
of sidewalks on Foxmeadow Road, Easthill Drive and Meadowview Road.
22. Update on
Outstanding Reports
That
staff provide an update electronically on the reports requested by Council that
remain outstanding, along with the proposed work plan to complete these items.
Submitted by,
Councillor Beamer
Chair
September 25, 2017