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AUDIT
COMMITTEE MINUTES
CITY
OF PETERBOROUGH
JULY 26, 2010
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MINUTES OF A MEETING OF AUDIT COMMITTEE HELD ON MONDAY,
JULY 26, 2010 IN THE GENERAL COMMITTEE ROOM, CITY HALL
Meeting
called to order at 5:15 p.m.
Audit
Committee Members:
Councillor
Clarke, Chair
Councillor
Martin
Councillor
Doris
Councillor
Peacock
Mayor
Ayotte
Staff:
Brian
Horton, Senior Director of Corporate Services
Ken
Doherty, Director of Community Services
Richard
Freymond, Manager of Financial Reporting and Accounting
Darren
Hancock, Chief Accountant
Wayne
Jackson, Director of Utility Services
Patricia
Lester, City Solicitor, Director of Legal Services
John
King, Municipal Management Intern
Auditors:
Bob Fisher
Richard Steiginga
Joanna Park
Minutes – October 13, 2009
Moved
by Councillor Peacock
That
the minutes of the Audit Committee meeting held on October 13, 2009, be
confirmed.
“CARRIED”
Disclosure of Pecuniary Interest
There were no disclosures of interest.
Consent
Agenda
No Items were approved as part of the Consent
Agenda.
Senior
Director of Corporate Services
Report CPFRAS10-008
Treasurer’s Report,
2009 Consolidated Financial Report, 2009
Trust
Funds Financial Statement and Five-Year Review
Moved by Councillor Martin
That Council approve the recommendations outlined in report
CPFRAS10-008 dated July 26, 2010, of the Senior Director of Corporate Services
as follows:
a) That Report
CPFRAS10-008, “Treasurer’s Report, 2009 Consolidated Financial Report, 2009
Trust Funds Financial Statement and Five Year Review” be received as
information.
b) That the
underlying accounting policies as detailed in the Notes to the Financial
Statements be approved.
c) That the
Treasurer’s Report, 2009 Consolidated Financial Report, 2009 Trust Funds
Financial Statement and Five Year Review, as presented and received, be
submitted to the Province of Ontario.
"CARRIED"
Senior
Director of Corporate Services
Report CPFRAS10-009
Management Letter and
Verbal Audit Findings Report for the
year ended December
31, 2009
Moved by Mayor Ayotte
That Council approve the recommendation outlined in
report CPFRAS10-009 dated July 26, 2010, of the Senior Director of Corporate
Services as follows:
That the Audit of December 31, 2009 Financial Statements
Letter “Management Letter” appended to report CPFRAS10-009 and the Verbal Audit
Findings Report presented by Collins Barrow Kawarthas LLP for the year ended
December 31, 2009 be received as information.
"CARRIED"
Senior
Director of Corporate Services
Report CPFRAS10-010
Audit of the
Consolidated Financial Statements of the City of
Peterborough -
Acknowledgement Letter
Moved by Councillor Peacock
That Council approve the
recommendations outlined in report CPFRAS10-010 dated July 26, 2010, of the
Senior Director of Corporate Services as follows:
a) That the Acknowledgement
Letter “Audit of the Consolidated Financial
Statements of the City of
Peterborough” be received.
b) That the Mayor and Chair of
the Audit Committee be authorized to sign the
acknowledgement.
"CARRIED"
Senior
Director of Corporate Services
Report CPFRAS10-011
Report on Results of
the 2009 Municipal Performance
Measurement Program
Moved by Councillor Martin
That Council approve the
recommendation outlined in report CPFRAS10-011
dated July 26, 2010 from the Senior
Director of Corporate Services as follows:
That Report CPFRAS10-011 providing the
City of Peterborough’s 2009 results of
the Provincially mandated Municipal
Performance Measurement Program be
received as information.
"CARRIED"
Other Business
There was no other business.
Adjournment
Moved
by Councillor Peacock
That
this meeting of Audit Committee adjourn at 5:39 p.m.
"CARRIED"
John Kennedy
Deputy City Clerk
Councillor Clarke
Chair