PLANNING COMMITTEE MINUTES

 

AUDIT COMMITTEE MINUTES

CITY OF PETERBOROUGH

JULY 26, 2010

 

 

MINUTES OF A MEETING OF AUDIT COMMITTEE HELD ON MONDAY, JULY 26, 2010 IN THE GENERAL COMMITTEE ROOM, CITY HALL

 

Meeting called to order at 5:15 p.m.

 

Audit Committee Members:

Councillor Clarke, Chair

Councillor Martin

Councillor Doris

Councillor Peacock

Mayor Ayotte

 

Staff:

Brian Horton, Senior Director of Corporate Services

Ken Doherty, Director of Community Services

Richard Freymond, Manager of Financial Reporting and Accounting

Darren Hancock, Chief Accountant

Wayne Jackson, Director of Utility Services

Patricia Lester, City Solicitor, Director of Legal Services

John Kennedy, Deputy City Clerk

John King, Municipal Management Intern

 

Auditors:

Bob Fisher

Richard Steiginga

Joanna Park

 

Minutes – October 13, 2009

 

Moved by Councillor Peacock

 

That the minutes of the Audit Committee meeting held on October 13, 2009, be confirmed.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interest

 

There were no disclosures of interest.

 

 

Consent Agenda

 

 

No Items were approved as part of the Consent Agenda.

 

 


 

Senior Director of Corporate Services

Report CPFRAS10-008

Treasurer’s Report, 2009 Consolidated Financial Report, 2009

Trust Funds Financial Statement and Five-Year Review

 

Moved by Councillor Martin

 

That Council approve the recommendations outlined in report CPFRAS10-008 dated July 26, 2010, of the Senior Director of Corporate Services as follows:

 

a)         That Report CPFRAS10-008, “Treasurer’s Report, 2009 Consolidated Financial Report, 2009 Trust Funds Financial Statement and Five Year Review” be received as information.

 

b)        That the underlying accounting policies as detailed in the Notes to the Financial Statements be approved.

 

c)         That the Treasurer’s Report, 2009 Consolidated Financial Report, 2009 Trust Funds Financial Statement and Five Year Review, as presented and received, be submitted to the Province of Ontario.

 

"CARRIED"

 

 

Senior Director of Corporate Services

Report CPFRAS10-009

Management Letter and Verbal Audit Findings Report for the

year ended December 31, 2009

 

Moved by Mayor Ayotte

 

That Council approve the recommendation outlined in report CPFRAS10-009 dated July 26, 2010, of the Senior Director of Corporate Services as follows:

 

That the Audit of December 31, 2009 Financial Statements Letter “Management Letter” appended to report CPFRAS10-009 and the Verbal Audit Findings Report presented by Collins Barrow Kawarthas LLP for the year ended December 31, 2009 be received as information.

 

"CARRIED"

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Senior Director of Corporate Services

Report CPFRAS10-010

Audit of the Consolidated Financial Statements of the City of

Peterborough - Acknowledgement Letter

 

Moved by Councillor Peacock

 

That Council approve the recommendations outlined in report CPFRAS10-010 dated July 26, 2010, of the Senior Director of Corporate Services as follows:

 

a)         That the Acknowledgement Letter “Audit of the Consolidated Financial

Statements of the City of Peterborough” be received.

 

b)        That the Mayor and Chair of the Audit Committee be authorized to sign the

acknowledgement.

 

"CARRIED"

 

 

Senior Director of Corporate Services

Report CPFRAS10-011

Report on Results of the 2009 Municipal Performance

Measurement Program

 

Moved by Councillor Martin

 

That Council approve the recommendation outlined in report CPFRAS10-011

dated July 26, 2010 from the Senior Director of Corporate Services as follows:

 

That Report CPFRAS10-011 providing the City of Peterborough’s 2009 results of

the Provincially mandated Municipal Performance Measurement Program be

received as information.

 

"CARRIED"

 

 

Other Business

 

There was no other business.

 

 

 


 

Adjournment

 

Moved by Councillor Peacock

 

That this meeting of Audit Committee adjourn at 5:39 p.m.

 

"CARRIED"

 

 

 

 

John Kennedy

Deputy City Clerk

 

 

 

Councillor Clarke

Chair