City Council Meeting Agenda

Monday, January 30, 2023

6:00 P.m. - 7:00 P.m.

Council Chambers, City Hall

500 George Street North

---

1.

Call to Order

2.

Land Acknowledgement

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Constitution Statement

6.

Approval of Minutes

6.a

December 12, 2022

6.b

January 16, 2023

7.

Disclosure of Pecuniary Interest

8.

Registered Delegations 

To speak as a registered delegation, individuals must register no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough.ca/delegations, or phone [phone] ext. 1820.

9.

Consent Items: Reports to be approved under one motion 

9.a.1,
9.b.1, 9.b.2, 9.b.3, 9.b.4, 9.b.5, 9.b.6, 9.b.7, 9.b.8, 9.b.9, 9.b.10
9.c.1, 9.c.2, 9.c.3, 9.c.4, 9.c.5, 9.c.6, 9.c.7, 9.c.8, 9.c.9, 9.c.10, 9.c.11, 9.c.12, 9.c.13, 9.c.14, 9.c.15, 9.c.16, 9.c.18, 9.c.18, 9.c.19, 9.c.20, 9.c.21, 9.c.22
9.d.1
9.e.1, 9.e.2, 9.e.3, 9.e.4, 9.e.5, 9.e.6, 9.e.7, 9.e.8, 9.e.9, 9.e.10, 9.e.11, 9.e.12

9.a

Recommendations from Finance Committee Meeting of January 9, 2023

9.a.1

Notice of Public Meeting - January 9, 2023 Draft Budget, Report CLSFS23-001

• That Council approve the recommendation outlined in Report CLSFS23-001 dated January 9, 2023, of the Commissioner of Corporate and Legislative Services, as follows:
  
  That Report CLSFS23-001 advising Council that a public meeting will be held on January 9, 2023, at 6:00 pm, to hear public delegations on the 2023 Draft Budget, be received.

9.b

Recommendations from Finance Committee Meeting of January 10, 2023

9.b.1

Downtown Business Improvement Area, Report CLSFS23-003

• That Council approve the recommendation outlined in Report CLSFS23-003, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Downtown Business Improvement Area for the 2023 Budget be received for information.

9.b.2

Fairhaven 2023 Budget, Report CLSFS23-004

• That Council approve the recommendation outlined in Report CLSFS23-004, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by Fairhaven for the 2023 Budget be received for information.

9.b.3

Greater Peterborough Innovation Cluster, Report CLSFS23-005

• That Council approve the recommendation outlined in Report CLSFS23-005, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Greater Peterborough Innovation Cluster for the 2023 Budget, be received for information.

9.b.4

2023 Budget for the Otonabee Region Conservation Authority, Report CLSFS23-006

• That Council approve the recommendation outlined in Report CLSFS23-006, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Otonabee Region Conservation Authority for the 2023 Budget, be received for information.

9.b.5

2023 Budget for the Peterborough and the Kawarthas Economic Development, Report CLSFS23-007

• That Council approve the recommendation outlined in Report CLSFS23-007, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:

  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Peterborough and the Kawarthas Economic Development for the 2023 Budget, be received for information.

9.b.6

Peterborough County/City Paramedics Service 2023 Budget, Report CLSFS23-008

• That Council approve the recommendation outlined in Report CLSFS23-008, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Peterborough County/City Paramedics Service for the 2023 Budget, be received for information.

9.b.7

2023 Budget for the Peterborough Humane Society, Report CLSFS23-009

• That Council approve the recommendation outlined in Report CLSFS23-009, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Peterborough Humane Society for the 2023 Budget, be received for information.

9.b.8

2023 Budget for Peterborough Public Health, Report CLSFS23-010

• That Council approve the recommendation outlined in Report CLSFS23-010, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the Peterborough Public Health for the 2023 Budget, be received for information.

9.b.9

2023 Budget for the Peterborough Public Library, Report CLSFS23-011

• That Council approve the recommendation outlined in Report CLSFS23-011, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and budget details presented to the January 10, 2023 Finance Committee by the PPLB for the 2023 Budget, be received for information.

9.b.10

2023 Budget for the Art Gallery of Peterborough, Report CLSFS23-013

• That Council approve the recommendation outlined in Report CLSFS23-013, dated January 10, 2023, of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation to the January 10, 2023 Finance Committee by the Art Gallery of Peterborough Board for the 2023 Budget, be received for information.

9.c

Recommendations from Finance Committee Meeting of January 16-18, 2023

9.c.1

2023 Draft Budget, Report CLSFS23-012

• a) That the 2023 Draft Budget, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted.
  b) That the user fees and charges as set out in Book 2 be adopted as part of 2023 Budget process.
  c) That any unused CAO Budget at the end of 2023 be transferred to the Organizational Development Reserve, subject to the overall year-end position. (Page 32)
  d) That pending approval of Capital Budget Reference 3-1.02 which includes the Healthy Planet Arena project in the amount of $2,750,000, the $4,000,000 requirement in 2024 Capital funding be pre-committed for the Healthy Planet Arena project. (Page 49)
  e) That any unused Peterborough Technology Services Budget, at the end of 2023, be transferred to the Information Technology (IT) Reserve, subject to the overall year-end position and that, if actual 2023 costs exceed the 2023 Budget, funds may be drawn from the IT Reserve. (Page 55)
  f) That any unused Building Inspection Budget at the end of 2023 be transferred to the Building Division Reserve and that, if actual building inspection costs exceed the 2023 Budget, funds may be drawn from the Building Division Reserve. (Page 78)
  g) That any excess Airport development review fees at the end of 2023 be transferred to the Airport Development Review Reserve for future Airport Development related expenditures and that, if the 2023 Airport development review costs exceed the review fees, funds may be drawn from the Airport Development Review Reserve. (Page 79)
  h) That any 2023 Engineering Overhead surplus be transferred to the Engineering Design and Inspection Reserve, subject to the overall year-end position and that if actual 2023 Engineering costs exceed the Budget, funds may be drawn from the Engineering Design and Inspection Reserve. (Page 96)
  i) That any unused portion of the 2023 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year-end position, and that if actual 2023 Winter Control costs exceed the 2023 Budget, funds may be drawn from the Winter Control Reserve. (Page 96)
  j) That any unused Parking Budget, at the end of 2023, be transferred to the Parking Reserve, subject to the overall year-end position and that, if the actual 2023 Parking costs exceed the 2023 Budget, funds may be drawn from the Parking Reserve. (Page 115)
  k) That any unused Traffic Signal Maintenance Budget at the end of 2023, be transferred to the Traffic Signal Reserve, subject to the overall year-end position and that if the actual 2023 Traffic Signal Maintenance costs exceed the 2023 Budget, funds may be drawn from the Traffic Signal Reserve. (Page 116)
  l) That $885,000 requirement in 2024 Capital funding be pre-committed for the Additional Hydro Excavation Truck. (Page 131)
  m) That any surplus funds at the end of 2023 for Market Hall be transferred to the Market Hall Capital Reserve for unanticipated maintenance expenses or small capital improvements. (Page 146)
  n) That any unused Community Development Program net budget at the end of 2023 be transferred to the Social Services Community Social Plan Joint Reserve for future program development, subject to the overall year-end position and that, if actual 2023 Community Development Program costs exceed the 2023 Budget, funds may be drawn from the Reserve. (Page 147)
  o) That any surplus funds at the end of 2023 for Arenas be transferred to the Arena Equipment Reserve for future equipment purchases. (Page 159)
  p) That any surplus funds at the end of 2023 for the Marina be transferred to the Marina Reserve to be used for future capital improvements. (Page 164)
  q) That any surplus funds at the end of 2023 for Beavermead Campground be transferred to a Beavermead Campground Reserve for future capital improvements. (Page 165)
  r) That any surplus funds at the end of 2023 for the Peterborough Sport and Wellness Centre be transferred to the PSWC Capital Conservation Reserve for future capital improvements. (Page 165)
  s) That any unused Homelessness net budget at the end of 2023 be transferred to the General Assistance Reserve, to be used for future investment in homelessness prevention programs, subject to the overall year-end position and that, if actual 2023 Homelessness costs exceed the 2023 Budget, funds may be drawn from the Reserve. (Page 182)
  t) That any remaining unused Social Services net budget at the end of 2023 be transferred to the General Assistance Reserve, subject to the overall year-end position and that, if actual 2023 Social Services costs exceed the 2023 Budget, funds may be drawn from the Reserve. (Page 182)
  u) That any surplus in the 2023 Housing Operating Budget at the end of 2023 be transferred to the Housing Reserve, subject to the overall year end position and that, if actual 2023 Housing costs exceed the 2023 Budget, funds may be drawn from the Housing Reserve. (Page 182)
  v) That any surplus in the 2023 Housing Choice Rent Supplement Program at the end of 2023 be transferred to the Housing Choice Rent Supplement Reserve, subject to the overall year-end position and that, if actual 2023 Rent Supplement costs exceed the 2023 Budget, funds may be drawn from the Rent Supplement Reserve. (Page 182)
  w) That any adjustment to the City’s 2023 requirement for the Municipal Property Assessment Corporation (MPAC), be netted against the City’s 2023 General Contingency provision. Page 189)
  x) That any unused portion of the 2023 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts Reserve, subject to overall year-end position and that, if actual 2023 tax write-off costs exceed the 2023 Budget, funds may be drawn from the Allowance for Doubtful Accounts Reserve. (Page 189)
  y) That any unused Employee Benefits Budget at the end of 2023 be transferred to the Employee Benefits Reserve, subject to the overall year-end position, and that, if actual 2023 employee benefits exceed the 2023 Budget, funds may be drawn from the Employee Benefits Reserve. (Page 193)
  z) That any unused Insurance Budget at the end of 2023 be transferred to the Insurance Reserve, subject to the overall year-end position. (Page 193)
  aa) That any adjustment to the City’s 2023 requirement for the Insurance Budget, be netted against the City’s Insurance Reserve (Page 193)
  bb) That any unused 2023 Contingency Budget at the end of 2023 be transferred to the Capital Levy Reserve to be used for Capital works subject to the overall 2023 year-end position. (Page 193)
  cc) That any unused Police Services Legal Fees Budget at the end of 2023 be transferred to the Legal Fees Policing Reserve, subject to the overall year-end position and approval through the Treasurer, and that if the actual 2023 Police legal fees costs exceed the 2023 Budget, funds may be drawn from the Policing Legal Fees Reserve. (Page 196)
  dd) That any unused Police Services Budget at the end of 2023 be transferred to the Police Special Projects Reserve, subject to the overall year-end position and approval by City Council and that, if the actual 2023 Police Services costs exceed the 2023 Budget, funds may be drawn from the Police Special Projects Reserve. (Page 196)
  ee) That any adjustments to the City’s portion of the 2023 Peterborough County/City Paramedics Services Budget be netted against the 2023 General Contingency provision. (Page 203)
  ff) That any unused Peterborough County/City Paramedics Services (PCCP) Budget at the end of 2023 be transferred to the PCCP Reserve, subject to the overall year-end position and that, if the actual 2023 PCCP costs exceed the 2023 Budget, funds may be drawn from the PCCP Reserve. (Page 203)
  gg) That any adjustments to the City’s portion of ORCA’s 2023 Budget be netted against the City’s 2023 General Contingency provision. (Page 204)
  hh) That the 2023 budget request, representing the levy required by the Downtown Business Improvement Area of the Corporation of the City of Peterborough during the year 2023 totalling $341,181, be approved. (Page 212)
  ii) That the 2023 budget for the Village Business Improvement Area of the Corporation of the City of Peterborough during the year 2023 totalling $18,360, be approved. (Page 213)
  jj) That any excess Casino Gaming revenues at the end of 2023, that exceed the capital funding requirements to be funded from the Casino Gaming Reserve:
  a) remain in the reserve, to a maximum of $1.0 million, to be used to finance in-year Capital requirements or as otherwise directed by Council and that
  b) amounts beyond the $1 million will be used for Capital works in the 2024 Capital Budget. (Page 216)
  kk) That any net surplus funds, after the disposition of the recommendations in this report, from 2023 operations in excess of $100,000 be transferred to the Capital Levy Reserve to be used for Capital works. (Page 216)
  ll) That a by-law be passed to establish the 2023 tax ratios for each property class as set out in the 2023 Operating Budget. (Page 229)
  mm) That the 2023 tax rate for farmland awaiting development subclasses be 75% of the residential rate. (Page 229)

9.c.2

Eastern Ontario Cell Gap and Capacity Extension

• That the $140,900 identified on page 61 for the Eastern Ontario Cell Gap and Capacity Extension, be deferred for the 2023 budget to reduce the tax levy.

9.c.3

Planning Application Fees, Report IPSPL23-002

• That Council approve the recommendation outlined in Report IPSPL23-002, dated January 16, 2023, of the Commissioner of Infrastructure and Planning Services as follows:
  
  That Report IPSPL23-002 be received for information.

9.c.4

Airport Water and Sewer Upgrade

• That the $800,000 Airport Water and Sewer Upgrade project, identified on page 81 of the Budget Highlights Book, be deferred until such time that the airport is located within the boundary of the City of Peterborough.

9.c.5

2023 Urban Forest Capital Program, Report IPSACP23-002

• That Council approve the recommendation outlined in Report IPSACP23-002, dated January 16, 2023, of the Commissioner, Infrastructure and Planning Services as follows:
  
  That the report be received for information.

9.c.6

Sherbrooke Street Sidewalks

• That staff conduct a feasibility study and provide a report in the second quarter on options to install sidewalks and/or temporary active transportation on Sherbrooke Street from Brealey Drive to Woodglade Boulevard.

9.c.7

Report on traffic signals at Brealey Drive and Cherryhill Road

• That staff provide a report on installing a new or temporary traffic signal at the intersection of Brealey Drive and Cherryhill Road.

9.c.8

Traffic Calming Measures for Whittaker Street and Armour Road

• That staff provide a report to Council with traffic calming measures for the area of Whittaker Street and Armour Road.

9.c.9

Roads Service Area - Capital Program Funding Update, Report IPSACP23-001

• That Council approve the recommendation outlined in Report IPSACP23-001 dated January 16, 2023, of the Commissioner of Infrastructure and Planning Services as follows:
  
  That Report IPSACP23-001 be received for information.

9.c.10

Expedite Charlotte Street Project

• That staff report to Council with options to expedite the Charlotte Street-Aylmer Street to Park Street project (5-10.02) identified on page 101of the Budget Highlights Book.

9.c.11

Transit Operations Budget

• That the $1,051,456 increase for Public Transit Operations identified on page 112 of the Budget Highlights Book, be directed to reduce the net tax levy.

9.c.12

Cycling Lanes on Charlotte Street

• That the matter be deferred to the second quarter to allow staff to provide a report on the matter of cycling lanes on Charlotte Street.

9.c.13

Funding Needs for the 2024 Budget

• That staff report to Council for the 2024 budget on the funding needs of the various agencies that receive support from the City of Peterborough (page 144-145).

9.c.14

Pilot Individual Artist Grant Program 2022, Report CSACH23-001

Amended Recommendation:

• At the meeting of January 18, 2023 Committee amended the resolution as follows:

  Be it resolved that the City of Peterborough establish a permanent Individual Artist Grant program in 2023, based on the recommendations of the Individual Artist Grant Pilot program conducted by the Electric City Culture Council (EC3) and report CSAH23-001.

  a) A 3-year contract be established between the City and EC3, with a contribution of $50,000 to the grant program each year.

  b) The criteria and performance measures for the program will be approved by the Director of Arts, Culture and Heritage Division or Commissioner of Community Services.

  c) Funds will be transferred from the Municipal Cultural Plan capital account for the purposes of funding the program in 2023 and will be included in the Arts, Culture and Heritage operating budget for 2024, and 2025.

  d) Grants will be awarded to the community in the Spring of each year and a public announcement of successful candidates will be released.

  e) The Mayor and Clerk will be authorized to sign the contract in a form acceptable to the City Solicitor and Commissioner of Community Services.

  f) Staff will report back to Council as part of a 3-year review of the program in 2026.

9.c.15

Downtown Heritage Conservation District Plan

• That the $150,000 for the Downtown Heritage Conservation District Plan, page 152, be deferred to the 2024 budget; and,

  That the $150,000 be used to reduce the tax levy.

9.c.16

Peterborough Occupational Disease Action Committee Monument

• Whereas a community group lead by Peterborough Occupational Disease Action Committee (PODAC) has submitted a request to council for a monument in a city park to recognize the Occupational Disease in Peterborough

  Therefore be it resolved

  a)That city staff manage this project, and coordinate with the Peterborough Occupational Disease Action Committee (PODAC), Arenas, Park, and Recreation Advisory Committee (APRAC).

  b)That city staff consult with First Nations on placement of monument.

  c) That the city provide a contribution to assist in covering site preparation, including a cement to an overall limit of $10,000 to be funded from the Capital Levy Reserve.

  d) That the City of Peterborough assume on going responsibility for maintenance of the monument, with on-going costs reflected in future operation budgets under the Public Works Division, and may, in its’ sole discretion remove the monument if deemed unsafe due to damage or vandalism.

  e) That The Peterborough Occupational Disease Action Committee (PODAC) be responsible for contributing to the balance of the cost for the project.

  f) That The Peterborough Occupational Disease Action Committee (PODAC) connect with other potential partners such as our Local MPP Office, The County of Peterborough, UNIFOR, and other such partners whom could contribute to the project.

  g) That the project be initiated pending the balance of funding is secured.

9.c.17

Homelessness Budget Recommendations, Report CSSS23-002

• That Council approve the recommendations outlined in Report CSSS23-002 dated January 16, 2022, of the Commissioner of Community Services as follows:
  
  a) That the Overflow shelter program be approved to operate on an annual basis at the municipally owned building located at 210 Wolfe St as follows, at an increased cost of $103,500 above what is proposed in the 2023 draft budget:
  
  i. 24 hours per day, 7 days per week from November 1st to March 31st; and
  ii. 12 hours overnight from April 1st to October 31st.
  
  b) That the Emergency Shelter Operations budget be increased by $100,000 to be used towards the provision of emergency motel rooms to increase the capacity of the shelter system when needed;
  
  c) That the Shelter and Homelessness Diversion (Rapid Rehousing Program) funding be increased by $117,000 above what is proposed in the 2023 draft budget to continue the Rapid Rehousing Initiative;
  
  d) That the County of Peterborough be requested to fund the additional $320,500 required to support recommendations (a), (b), and (c); and
  
  e) That the Mayor and Clerk be authorized to execute such documents as are necessary to give effect to the foregoing on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

   

9.c.18

System Navigator Position

• That the budget of $165,000 (for three years) for the System Navigator Position associated with the Downtown Business Improvement Area, page 212 of the Budget Highlights Book, be removed from the budget.

9.c.19

Overflow Shelter Agreement with Brock Mission

• That Council approve an amendment to the Agreement with Brock Mission for the operation of the Overflow Shelter for the implementation of Alternative Option 4 as described in the Report at a cost of $200,000, to allow for a third worker at the Shelter to provide better referrals to services, assist with housing searches and allow the shelters to better support individuals with increasing levels of acuity; and that the cost for 2023 be funded from the Social Services Reserve.

9.c.20

Final Assessments from Municipal Property Assessment Corporation for the 2023 Taxation Year

• That the 2023 Draft Budget be updated to reflect the Final Assessments as provided by Municipal Property Assessment Corp for the 2023 Taxation Year, and the resulting Tax Levy in the amount of $379,000 (0.20% impact on the All-Inclusive Rate) be used to reduce the Net Tax Levy Requirement.

9.c.21

Communications and Volunteer Coordinator Position

• That the existing part-time Communications and Volunteer Coordinator position, identified on page 254 of the 2023 Budget Highlights Book, be approved as a full-time position in the 2023 budget, at an additional cost of $3,913, for a total annual cost of $51,397; and,

  That the increase in funds be funded by an increase in the net tax levy requirement.

9.c.22

Museum Curatorial Assistant Position

• That the existing Part-time Museum Curatorial Assistant Position, identified on page 255 of the 2023 Budget Highlights Book, be approved as a full-time position in the 2023 budget, at an additional cost of $13,363, for a total annual cost of $52,711; and,

  That the increase is, funded by an increase in the net tax levy requirement.

9.d

Recommendations from Finance Committee Meeting of January 23, 2023

9.d.1

Peterborough Police Services 2023 Budget – Additional Information, Report CLSFS23-018

• That Council approve the recommendation outlined in Report CLSFS23-018, dated January 23, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That the presentation and additional information presented to the January 23, 2023 Finance Committee by the Peterborough Police Services Board for the 2023 Budget be received for information.

9.e

Recommendations from General Committee Meeting of January 23, 2023

9.e.1

Report of Closed Session, Report CLSRS23-001

• That Council approve the recommendations outlined in Report CLSRS23-001, dated January 23, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  a) That, respecting the disposition of the property known municipally as 729 Park Street South, staff be authorized to proceed as outlined in Report CLSRS23-001 dated January 23, 2023 of the Commissioner of Corporate and Legislative Services.
  
  b) That the notice requirements of By-law 95-62 be waived.

9.e.2

Report of Closed Session, Report CLSRS32-002

• That Council approve the recommendations outlined in Report CLSRS23-002, dated January 23, 2023 of the Commissioner of Corporate and
  Legislative Services as follows:
  
  a) That the properties known municipally as 2100 Technology Drive and 1820 Fisher Drive each be declared surplus to the City’s requirements.
  
  b) That the notice requirements of By-law 95-62 be waived.
  
  c) That, respecting the disposition of 2100 Technology Drive and 1820 Fisher Drive, staff be authorized to proceed as outlined in Report CLSRS23-002 dated January 23, 2023 of the Commissioner of Corporate and Legislative Services.

9.e.3

Report of Closed Session, Report CLSRS23-003

• That Council approve the recommendation outlined in Report CLSRS23-003, dated January 23, 2023 of the Commissioner of Corporate and Legislative Services as follows:
  
  That, respecting a proposed lease of lands from Canadian Pacific Railway Company to The Corporation of the City of Peterborough, staff be authorized to proceed as outlined in Closed Session Report CLSRS23-003 dated January 23, 2023 of the Commissioner of Corporate and Legislative Services.

9.e.4

Presentation by Mayor Leal, Report CLSCLK23-001

• That Council approve the recommendation outlined in Report CLSCLK23-001, dated January 23, 2023, of the City Clerk as follows:

  That Report CLSCLK23-001, be received for information.

9.e.5

PKED July-December 2022 Strategic Plan Activities Report, Report PKED23-001

• That Council approve the recommendation outlined in Report PKED23-001 dated January 23, 2023 of the Board Chair and President & CEO of Peterborough & the Kawarthas Economic Development, as follows:
  
  That Report PKED23-001 and accompanying presentation, providing the Peterborough & Kawarthas Economic Development July-December 2022 Strategic Plan Activities Report be received for information.

9.e.6

PKED 2023 Business Plan, Report PKED23-002

• That Council approve the recommendation outlined in Report PKED23-002 dated January 23, 2023 of the Board Chair and President & CEO of Peterborough & the Kawarthas Economic Development, as follows:
  
  That Report PKED23-002 and accompanying presentation, providing the Peterborough & Kawarthas Economic Development 2023 Business Plan Report be received for information.

9.e.7

Ontario Power Generation Nuclear Host Community Funding Arrangement, Report CAO23-001

• That Council approve the recommendation outlined in Report CAO23-001, dated January 23, 2023, of the Chief Administrative Officer as follows:
  
  That the Mayor and Clerk be authorized to execute an agreement with Ontario Power Generation substantially in the form attached as Appendix A to Report CAO23-001 and ultimately on terms acceptable to the CAO and in a form acceptable to the City Solicitor.

9.e.8

Update on Bill 23 and City Response, Report IPSPL23-001

• That Council approve the recommendations outlined in Report IPSPL23-001, dated January 23, 2023, of the Commissioner of Infrastructure and Planning Services as follows:
  
  a) That Report IPSPL23-001 and the letter that was sent to the Province attached as Exhibit ‘A’ be received for information;
  b) That staff report back to Council to recommend any required staffing, process, fee and By-law changes necessary to implement Bill 23, More Homes Built Faster Act, 2022.

9.e.9

Terms of Reference for the Proposed Peterborough Transit Liaison Committee, Report IPSTR23-001

• That Council approve the recommendation outlined in Report IPSTR23-001 dated January 23, 2023, of the Commissioner of Infrastructure and Planning Services, as follows:
  
  That the Terms of Reference for a Transit Liaison Committee, attached as Appendix A to the report IPSTR23-001, be approved as amended; and 

  That 8.2 be amended to read, “The ATU Local 1320 President or a designate in the President's absence, shall be available as a staff resource at meetings".

9.e.10

Pre-Application Consultation and Technical Review By-law, Report IPSPL23-003

• That Council approve the recommendations outlined in Report IPSPL23-003, dated January 23, 2023, of the Commissioner of Infrastructure and Planning Services as follows:
  
  a) That Report IPSPL23-003 be received for information; 
  
  b) That the Pre-Application Consultation and Technical Review By-law attached as Appendix A to Report IPSPL23-003 be approved; and,

  At the meeting of January 23, 2023, Committee added the following:

  c) That the Pre-Application Consultation and the Technical Review timelines be 30 days respectively.

9.e.11

Affordable Housing at 268 Denne Crescent, Report CSSS23-001

• That Council approve the recommendations outlined in Report CSSS23-001, dated January 23, 2023 of the Commissioner of Community Services as follows:
  
  a) That $390,000 from the Social Services General Reserve be provided to the Municipal Housing Services Corporation towards the purchase of 268 Denne Crescent from Peterborough Housing Corporation; and
  
  b) That the Mayor and Clerk be authorized to execute agreements with the Municipal Housing Services Corporation in forms acceptable to the City Solicitor and the Commissioner of Community Services.

9.e.12

Execution of an Assignment and Consent Agreement with CBI Home Health for Homemaking Services, Report CSD23-002

• That Council approve the recommendation in Report CSD23-002, dated January 23, 2023, of the Commissioner of Community Services, as follows:
  
  That as a non-standard procurement under Section 3(f) of Appendix B – Exempt Expenditures of By-law 22-070 (the Procurement By-law) the Commissioner of Community Services be authorized to sign (1) Assignment and Consent Agreement in order for the City to assign the Homemaking Services contract to CBI Home Health (ON) Limited Partnership (“CBI”) from We Care Health Services LP (“We Care”) and (2) execute a contract extension with CBI.

9.f

Recommendation from Special General Committee meeting of January 30, 2023

9.f.1

Motion from January 30, 2023 Closed Session (subject to approval by General Committee on January 30, 2023) - Canadian Canoe Museum

9.f.2

County Council Appointment to the Airport Strategic Initiatives Committee and City Participation on Employment Lands Task Force, Report COU23-001

Recommended Motion: (subject to approval by General Committee on January 30, 2023)

That Council approve the recommendations outlined in report COU23-001 dated January 30, 2023, as follows:

a) That City Council support the appointment of a County of Peterborough Council member to the Airport Strategic Initiatives Committee,

b) That By-law 21-002, Being a By-law to Establish an Advisory Committee called Airport Strategic Initiatives Committee, be amended accordingly, and

c) That the Mayor of Peterborough participate in a Task Force with the Warden of the County of Peterborough and the Mayors of the Townships within the County of Peterborough to collaborate on employment lands in the region.

• That Council approve the recommendations outlined in report COU23-001 dated January 30, 2023, as follows:
  
  a) That City Council support the appointment of a County of Peterborough Council member to the Airport Strategic Initiatives Committee,
  
  b) That By-law 21-002, Being a By-law to Establish an Advisory Committee called Airport Strategic Initiatives Committee, be amended accordingly, and
  
  c) That the Mayor of Peterborough participate in a Task Force with the Warden of the County of Peterborough and the Mayors of the Townships within the County of Peterborough to collaborate on employment lands in the region.

9.f.3

Appointment to the Police Facilities Space Needs Study Steering Committee, Report COU23-002

Recommended Motion: (subject to approval by General Committee on January 30, 2023)

That Council approve the recommendation outlined in report COU23-002 dated January 30, 2023, as follows:

That City Council support the appointment of Councillor Vassiliadis to the Police Facilities Space Needs Study Steering Committee.

• That Council approve the recommendation outlined in report COU23-002 dated January 30, 2023, as follows:

  That City Council support the appointment of Councillor Vassiliadis to the Police Facilities Space Needs Study Steering Committee.

10.

Motions not Recommended from January 16-18, 2023

10.a

Canadian Canoe Museum

• That the $500,000 identified on page 61 for the Canadian Canoe Museum be deferred for the 2023 budget.

10.b

Cleantech Commons Project

• That the $1M identified on page 75 of the Budget Highlights Book for the Cleantech Commons project be deferred until such time as a tenant is secured for the industrial park.

10.c

Transit Garage Location

• That the Transit Garage Replacement Project on page 117 of the Budget Highlights Book be deferred to the second quarter to permit staff to report to Council with options on an alternate location, including any legal considerations.

10.d

Conventional Bus Replacement Project

• That the $2.6M Conventional Bus Replacement Project (5-16.02) on page 117 of the Budget Highlights Book be deferred to the 2024 budget.

10.e

Electric Ice Resurfacers

• That the $180,000 allocated for the electric ice resurfacers, page 160 of the Budget Highlights Book, be deferred until as such time the technology advances.  

10.f

Discretionary Benefits Funding

• That the funding for Discretionary Benefits, page 176 of the Budget Highlights Book, be reduced to 192,848.

10.g

Peterborough Public Health 2023 Budget

• a) That in response to the additional funding request from Peterborough Public Health (PPH), the 2023 Draft Budget provision of $1,357,100 found on Page 205 of the 2023 Budget Highlights Book, be increased by $287,780 to $1,644,880, and that the additional monies be funded by:

  i) A transfer in the amount of $103,528 from the Peterborough Public Health Reserve, and

  ii) A transfer from the City’s 2023 General Contingency fund in the amount of $184,252

  recommendation b) was withdrawn

10.h

Staff Positions

That the following staff positions (page 251) be removed from the 2023 budget: Waste Diversion SSO coordinator, By-law Enforcement Officer and Arborist.

11.

Notice of Motion

12.

Approval of By-laws

12.a

By-laws

12.a.1

23-002 

Being a By-law to Provide for Interim Tax Levies for the Year 2023

12.a.2

23-003

Being a By-law to authorize the 2023 portion of the Airport Sewer and Water Upgrades project at an estimated cost of $800,000 and the issuing of Development Charge (DC) Engineering Services Roads and Related supported debentures to a maximum of $800,000 to finance the work

12.a.3

23-004

Being a By-law to authorize the 2023 portion of the Chemong Road - Parkhill Road to Sunset Blvd. project at an estimated cost of $400,000 and the issuing of tax-supported debentures to a maximum of $400,000 to finance the work

12.a.4

23-005

Being a By-law to authorize the 2023 portion of the Chemong West / Towerhill Road Sanitary Sewer project at an estimated cost of $290,500 and the issuing of Development Charge (DC) Chemong West supported debentures to a maximum of $290,500 to finance the work

12.a.5

23-006

Being a By-law to authorize the 2023 portion of the Corporate and Legislative Services Property Upgrades at an estimated cost of $1,025,000 and the issuing of tax-supported debentures to a maximum of $275,000 to finance the work

12.a.6

23-007

Being a By-law to authorize the 2023 portion of the Cleantech Commons project (Formally Trent Research and Innovation project) at an estimated cost of $1,000,000 and the issuing of lease-supported debentures to a maximum of $1,000,000 to finance the work

12.a.7

23-008

Being a By-law to authorize the 2023 portion of the Effluent Disinfection Revitalization and Expansion project at an estimated cost of $5,000,000 and the issuing of Wastewater Reserve Fund (WWRF) supported debentures to a maximum of $5,000,000 to finance the work

12.a.8

23-009

Being a By-law to authorize the 2023 portion of the Fire Apparatus Replacement project at an estimated cost of $995,000 and the issuing of Development Charge (DC) Fire supported debentures to a maximum of $995,000 to finance the work

12.a.9

23-010

Being a By-law to authorize the 2023 portion of the Fire Services Property Upgrades at an estimated cost of $1,300,000 and the issuing of tax-supported debentures to a maximum of $910,000 to finance the work

12.a.10

23-011

Being a By-law to authorize the 2023 portion of the Lansdowne West – Spillsbury to Clonsilla project at an estimated cost of $6,000,000 and the issuing of tax-supported debentures to a maximum of $3,100,000 to finance the work

12.a.11

23-012

Being a By-law to authorize the 2023 LED Decorative Street Light project at an estimated cost of $750,000 and the issuing of non-tax supported debentures to a maximum of $750,000 to finance the work

12.a.12

23-013

Being a By-law to authorize the 2023 portion of the Lily Lake Area Development Network Improvements project at an estimated cost of $3,000,000 and the issuing of Development Charge (DC) Engineering Services Roads and Related supported debentures to a maximum of $1,980,000 and tax-supported debentures to a maximum of $1,020,000 to finance the work

12.a.13

23-014

Being a By-law to authorize the 2023 portion of the Municipal Snow Storage Facility ECA and Compliance Improvements project at an estimated cost of $1,300,000 and the issuing of tax-supported debentures to a maximum of $910,000 to finance the work

12.a.14

23-015

Being a By-law to authorize the 2023 portion of the New Arena and Aquatics Complex project at an estimated cost of $25,000,000 and the issuing Development Charge (DC) Recreation supported debentures to a maximum of $16,065,500 and tax-supported debentures to a maximum of $8,860,800 to finance the work

12.a.15

23-016

Being a By-law to authorize the 2023 portion of the New Peterborough Police Station project at an estimated cost of $3,000,000 and the issuing of tax-supported debentures to a maximum of $2,000,000 to finance the work

12.a.16

23-017

Being a By-law to authorize the 2023 portion of the Pavement Preservation project at an estimated cost of $5,150,000 and the issuing of tax-supported debentures to a maximum of $750,000 to finance the work

12.a.17

23-018

Being a By-law to authorize the 2023 portion of the Peterborough Memorial Centre (PMC) Ticket System Software project at an estimated cost of $240,000 and the issuing of User Fee supported debentures to a maximum of $240,000 to finance the work

12.a.18

23-019

Being a By-law to authorize the 2023 portion of the Property Acquisitions project at an estimated cost of $3,200,000 and the issuing of tax-supported debentures to a maximum of $2,290,000 to finance the work

12.a.19

23-020

Being a By-law to authorize the 2023 portion of the Replacement Digester 1 and 2 project at an estimated cost of $2,000,000 and the issuing of Wastewater Reserve Fund (WWRF) supported debentures to a maximum of $2,000,000 to finance the work

12.a.20

23-021

Being a By-law to authorize the 2023 portion of the Sidewalk Reconstruction project at an estimated cost of $1,400,000 and the issuing of tax-supported debentures to a maximum of $1,400,000 to finance the work

12.a.21

23-022

Being a By-law to authorize the 2023 portion of the Source Separated Organics Program Implementation project at an estimated cost of $7,619,414 and the issuing of Waste Management Reserve Fund (WMRF) supported debentures to a maximum of $5,685,914 to finance the work

12.a.22

23-023

Being a By-law to authorize the 2023 portion of the Television Road Bridge over South Meade Creek project at an estimated cost of $1,500,000 and the issuing of Development Charge (DC) Engineering Services Roads and Related supported debentures to a maximum of $750,000 and tax-supported debentures to a maximum of $750,000 to finance the work

12.a.23

23-024

Being a By-law to authorize the 2023 portion of the Transit Garage Replacement project at an estimated cost of $6,090,000 and the issuing of Development Charge (DC) Transit supported debentures to a maximum of $221,379 and tax-supported debentures to a maximum of $999,200 to finance the work

12.a.24

23-025

Being a By-law to authorize the 2023 portion of the Various Intersection Improvements Program project at an estimated cost of $1,000,000 and the issuing of Development Charge (DC) Engineering Services Roads and Related supported debentures to a maximum of $500,000 and tax-supported debentures to a maximum of $500,000 to finance the work

12.a.25

23-026

Being a By-law to authorize the 2023 portion of the Water Street North Urbanization – Nassau Mills Road to Woodland Drive project at an estimated cost of $1,250,000 and the issuing of Development Charge (DC) Engineering Services Roads and Related supported debentures to a maximum of $415,000 and tax-supported debentures to a maximum of $835,000 to finance the work

12.a.26

23-027

Being a By-law to authorize the 2023 portion of the Wastewater Treatment Plant (WWTP) Electrical Sub Station Replacement project at an estimated cost of $3,000,000 and the issuing of Wastewater Reserve Fund (WWRF) supported debentures to a maximum of $3,000,000 to finance the work

12.a.27

23-028 

Being a By-law to establish User Fees as approved as part of the 2023 Budget process

12.a.28

23-029 

Being a By-law to Provide for Tax Rebates for Registered Charities

12.a.29

23-030

Being a By-law to amend By-law 21-002, Being  a By-law to Establish an Advisory Committee called Airport Strategic Initiatives Committee

12.a.30

23-031

Being a By-law to establish a Transit Liaison Committee

12.a.31

23-032

Being a By-law to require applicants to consult with the City prior to the submission of certain planning applications and to repeal By-law Numbers 1988-174 and 1988-193

13.

Other Business

14.

Confirmation By-law

15.

Adjournment