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Budget
Committee Minutes
City
Of Peterborough
April
4, 2012
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Minutes of a Meeting of Budget
Committee Held on April 4, 2012, in the Council Chambers, City Hall
The Budget Committee meeting was called to order at 7:00
p.m. in the Council Chambers.
Roll Call:
Minutes
– November 7, 28 and
29, 2011
and December
7, 2011
Moved by
Councillor Parnell
That
the minutes of the Budget Committee meetings held on November 7, 28 and 29, 2011 and
December 7, 2011 be approved.
Disclosure of Pecuniary
Interest
There were no
declarations of pecuniary Interest.
The Chair
indicated that agenda item #6, Verbal Report by the Chief Administrative
Officer on Visitor Centre and GPAEDC Lease was removed from the agenda.
Consent
Agenda
No
items were considered as part of the Consent Agenda.
Director of Corporate Services
Report CPFS12-025
2012
Budget
Moved by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS12-025, dated April 4, 2012, of the
Director of Corporate Services, as follows:
a)
That
the 2012 Operating Budget, as recommended in the Budget Committee Report No. 5
from its meetings held November 7, 28 and 29, 2011, as was presented to the
December 12, 2011 Council meeting, now be approved with the following
additional amendment:
i)
That
any net reduction to the 2012 Peterborough Lakefield Community Police Services
net Budget requirements, ultimately determined by Council, be added to the 2012
Contingency Budget, some of which Council may redirect to priority areas
throughout the balance of the year.
b)
That
any portion of the 2011 operating surplus in excess of $250,000 be transferred
to the Capital Levy Reserve.
c)
That
the $2,000,000 Tax Supported Debt financing for the 2012 Capital Project “Harper Road
Landfill Environmental Monitoring Study and Seepage Remediation Project” established
by Council at its meeting held January 30, 2012 based on recommendations
outlined in Report USEP12-001, be changed to Capital Levy Reserve funding.
Moved by Councillor Hall
That the grant to the Canadian Canoe
Museum be increased from $70,000 to $100,000 and that the increase in funds be
taken from the General Contingency Budget.
“LOST”
Upon the main
motion by Mayor Bennett, this motion has carried.
Director of Corporate
Services
Report CPFS12-022
2012
Police Services Budget
Moved by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS12-022,
dated April 4, 2012, of the Director
of Corporate Services, as follows:
a) That, in accordance with
the Peterborough Lakefield Community Police
Services Board motion of
January 10, 2012, the net Police Services 2012
Operating Budget be reduced
by $114,270 as a result of additional
funding from the Province
regarding Court Security.
b) That, in accordance with the
Peterborough Lakefield Community Police
Services Board motion of
February 22, 2012, the net Police Services 2012
Operating Budget be reduced
by $108,416 as a result of deferred staff
hiring.
c) That the Police Services
Board’s Administrative Assistant be notified in
writing that Council
desires to jointly determine and participate in the
consultation processes for
the development of the Police Services 2013 –
2015 Business Plan.
Committee at
its meeting of April 4, 2012 made the following recommendation:
d)
That the
Mayor, Councillor Clarke, the Chief Administrative Officer and the Director of
Corporate Services be authorized to represent the City at the Police Budget Information
Sharing Meeting on April 10, 2012.
“CARRIED"
The Chair
called a brief recess at 8:21 p.m. Committee reconvened at 8:29 p.m.
Director of Corporate
Services
Report CPFS12-011
Debt Management and Capital Financing Plan
Presentation
Moved by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS12-011 dated April 4, 2012, of the
Director of Corporate Services, as follows:
a)
That
the current ‘Financing’ Policy, as set out in Appendix A to Report CPFS12-011
dated April 4, 2012, be rescinded.
b)
That
the Debt Management Policy which will increase the maximum amount of debt the
City of Peterborough can issue, as set out in Appendix B to Report CPFS12-011
dated April 4, 2012, be approved.
c)
That
the annual draft operating budget include a 5% increase in the capital levy provision
as a means of providing more capital levy to support the capital budget requirements.
d)
That,
to phase-in the new maximum debt limit, the total annual amount of new
tax-supported debt charges and any increase in the capital levy provision be
limited so that the impact on the residential all-inclusive tax increase does
not exceed 1% per year.
e) That,
subject to the provisions of the City’s current Purchasing By-law Council delegate
to the Director of Corporate Services, as the Treasurer of the Corporation, the
authority to enter into Lease Financing Agreements of an operational nature
where they will not result in a Material Impact for the City.
f) That
staff present a report to Council with recommendations on how to develop Capital
Investment Plan and Asset Management Plan.
g) That
the staff presentation presented to the April 4, 2012 Budget Committee on report
CPFS12-011 be received.
“CARRIED"
Other
Business
There was no
Other Business
Adjournment
Moved by Councillor
Doris
That this
meeting of Budget Committee adjourn at 9:13 p.m.
“CARRIED"
John Kennedy
Deputy City Clerk
Councillor H. Clarke
Chair