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Committee of the Whole Minutes
City of Peterborough
February 27, 2017
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Minutes of the Committee of the Whole Meeting held on February
27, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:32 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board, to discuss a property on Fairbairn Street.
“CARRIED”
Committee
moved out of Closed Session at 5:42 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes – February 6 and 13, 2017
Moved
by Mayor Bennett
That
the minutes of the meetings
of Committee of the Whole held on February 6 and February 13, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of pecuniary interest.
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-001
Purchase of Property at 809 Fairbairn Street
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report OCSRE17-001 dated
February 27, 2017, of the City Solicitor and Director of Legal Services as
follows:
That
a by-law be passed to authorize the acquisition of 809 Fairbairn Street, for
$222,000.00, plus legal costs of $1,500.00, moving expenses of $1,500.00 and
land transfer tax of $1,945.00 for a total of $226,945.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 9, 11, 12, 13, 14, 15, 16 and 18 be approved as part of the consent agenda.
“CARRIED”
City Solicitor and Director of Legal Services
Report OCSRE17-002
Sale of Surplus Land – 1309 Cedargrove Drive
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report OCSRE17-002 dated
February 27, 2017, of the City Solicitor and Director of Legal Services as
follows:
That
a by-law be passed to authorize 1309 Cedargrove Drive, legally described as
Block G, Plan 299 (see Appendix A), be declared surplus to the needs of the
Municipality and transferred to the adjacent property owner at 1311 Cedargrove
Drive for $6,500.00.
“CARRIED”
Director of Corporate Services
Report CPFS17-008
By-law to Authorize Borrowing $15,000,000 for 2017
Current Expenditures
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CPFS17-008 dated February 27, 2017, of the
Director of Corporate Services, as follows:
That
a by-law be enacted to establish a $15,000,000 borrowing limit for the 2017
year to finance current expenditures.
“CARRIED”
Director
of Corporate Services
Report CPFS17-009
2016 Investment Report
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CPFS17-009 dated February 27, 2017, of the
Director of Corporate Services, as follows:
That the 2016 Investment Report be
received for information.
“CARRIED”
Director
of Corporate Services
Report CPFS17-011
Contract Extension of Tender T-36-13 for the Supply and
Delivery of Unleaded Gasoline and Diesel Fuel to the City of Peterborough and
to members of the Kawartha Cooperative Purchasing Group
Moved
by Councillor Clarke
That Council
approve the recommendations outlined in Report CPFS17-011, dated February 27,
2017 of the Director of Corporate Services, as follows:
a)
That the contract for T-36-13 to Suncor
Energy Product Partnership, 2489 North Sheridan Way, Mississauga, Ontario, for
the Supply and Delivery of Unleaded Gasoline and Diesel Fuel to the City of
Peterborough and to members of the Kawartha Cooperative Purchasing Group, be
extended for an additional four years, from April 1, 2017 to March 31, 2021,
and based upon:
(i)
The Toronto daily rack price for the cost of
supply, plus all applicable taxes;
(ii)
The cost of delivery for Regular Unleaded
Gasoline, which includes delivery and discount for Years 1 and 2 of $0.0170 and
$0.0220 for Years 3 and 4, plus all applicable taxes;
(iii)
The cost of delivery for Clear and Dyed
Diesel, which includes delivery and discount for Years 1 and 2 of $0.0120 and
$0.0170 for Years 3 and 4, plus applicable taxes;
b)
That each of the members of the Kawartha
Cooperative Purchasing Group be responsible for executing their own contract
with Suncor for the extension period.
“CARRIED”
Director of Corporate Services
Report CPFS17-006
2016 Council Remuneration Statements
Moved
by Councillor Clarke
That Council approve the recommendation
outlined in Report CPFS17-006 dated February 27, 2017 of the Director of
Corporate Services as follows:
That
the 2017 Remuneration Statements for Council Members and Council appointees to
boards and commissions, outlined in report CPFS17-006, dated February 27, 2017
of the Director of Corporate Services, be received for information.
“CARRIED”
Director
of Community Services
Report CSACH17-002
Amendment to Heritage Designation 91 Langton
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CSACH17-002 dated
February 27, 2017 of the Director of Community Services, as follows:
a)
That
a by-law be adopted to amend a section of by-law 11-073 enabling designation of
91 Langton Street under Part IV of the Ontario Heritage Act to capture the
change in the legal description for the property as the result of a severance;
b)
That
the legal description for 91 Langton Street be changed to:
PARTS
LOT 11, 12 & 20 BLK E PL 14 PETERBOROUGH PTS 1, 3, 4, 6 & 7 45R5635;
SAVE AND EXCEPT PARTS 1 & 2 ON 45R15562; S/T R524557; CITY OF PETERBOROUGH
“CARRIED”
Director of Community Services
Report CSD17-004
Amendment to the Agreement for the Temporary Library
Location at Peterborough Square
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSD17-004 dated February
27, 2017, of the Director of Community Services, as follows:
That
the current agreement with Peterborough Square for the temporary library
location lease and site improvements be increased by $200,000 from $700,000 to
$900,000.
“CARRIED”
Director of Utility Services
Report USEC17-003
Pre-commitment of Funds and Award of Tender T-05-17 for
Hilliard Street and Marina Boulevard Reconstruction (Bear’s Creek)
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report USEC17-003 dated February 27, 2017, of the
Director of Utility Services, as follows:
a) That $850,000 be included in the 2018 Capital
budget for Hilliard Street Reconstruction and be pre-committed;
b) That Tender T-05-17 for Hilliard Street and
Marina Boulevard reconstruction be awarded to Behan Construction Limited, P.O.
Box 596, Cobourg, ON, K9A 4L3 at a total cost of $6,299,599.97 plus $818,948.00
HST for a total of $7,118,547.97; and
c) That a
provisional work value of $300,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $6,599,599.97 excluding HST as necessary to complete this
project.
“CARRIED”
City Clerk
Report CPCLK17-003
Councillor Compensation Committee Results
Mr.
Wedlock, Chair of the Councillor Compensation Committee, made a presentation.
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in Report CPCLK17-003 dated
February 27, 2017, of the Councillor Compensation Committee, as follows:
a)
That
the presentation by the Chair of the Councillor Compensation Committee and
Report CPCLK17-003 be received for information;
b)
That
the current level of Council compensation be maintained with annual increases
the lesser of either the CPI or staff increases; and,
c)
That
Council compensation automatically be reviewed the second year of each term
with any recommendations approved by Council to take effect the following term.
“CARRIED”
Director
of Community Services
Report CSSS17-001
Adoption of the Age-friendly Peterborough Community
Action Plan
Chris
Kawalec, Community Development Program Manager and Sarah Cullingham,
Age-friendly Coordinator provided a presentation.
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report CSSS17-001 dated February 27, 2017 of the
Director of Community Services, as follows:
a) That a
presentation on the Age-friendly Plan by Chris Kawalec, Community Development
Program Manager and Sarah Cullingham, Age-friendly Coordinator be received for
information;
b) That the
Age-friendly Peterborough Community Action Plan be adopted; and that the City’s
portion be implemented as budget permits.
“CARRIED”
Director
of Corporate Services
Report CPFS17-012
Peterborough Police Services 2017 Capital Budget
Moved
by Councillor Haacke
That Council approve the
recommendation outlined in Report CPFS17-012, dated
February 27, 2017, of the Director of
Corporate Services as follows:
That the 2017 Capital Budget request
of the Peterborough Police Services Board in the amount of $547,700 be
approved.
“CARRIED”
Director
of Corporate Services
Report CPPS17-006
Approval to Proceed with a Portion of the City Hall
Renovation in 2017
The
Chair advised that this item is a reconsideration and requires the support of two-thirds
of members.
The
Chair’s ruling was challenged. A vote was held and the Chair’s ruling was not
upheld. A two-thirds reconsideration vote was therefore not required.
Moved
by Councillor Baldwin
That Council approve the
recommendations outlined in Report CPPS17-006, dated February 27, 2017, of the
Director of Corporate Services, as follows:
a)
That
the renovation of the Clerk’s Office, City Hall Boardroom, Women’s Accessible
Washroom and the necessary infrastructure in preparation for the installation
of a new elevator proceed in 2017; and
b)
That
the completion of the installation of the new elevator at City Hall be deferred
until 2019 and a new Capital budget for the installation be included in the
2019 Capital Budget request.
“CARRIED”
Director of Corporate Services
Report CPPS17-011
Creation of Peterborough Memorial Centre LED Lighting
Replacement Project in 2017
Moved
by Councillor McWilliams
That Council approve the
recommendations outlined in Report CPPS17-011, dated February 27, 2017 of the
Director of Corporate Services, as follows:
a)
That
staff create a capital project for the Peterborough Memorial Centre LED
Lighting Replacement in the amount of $190,000; and
b)
That
the funds be transferred from the Community Services – Sustainability Project
in the amount of $158,940 and the 2017 Access Fund in the amount of $31,060.
“CARRIED”
Director
of Corporate Services
Director of Community Services
Report CPPS17-008
Budget Re-allocation, Creation of Peterborough Memorial
Centre Roof and HVAC Replacement Project in 2017 and Information on Other
Necessary Work in Future Years
Moved
by Councillor Haacke
That Council approve the
recommendations outlined in Report CPPS17-008, dated February 27, 2017 of the
Director of Corporate Services and the Director of Community Services, as
follows:
a)
That
staff create a sub-capital project within the Corporate Services – Property –
Community Services Capital Project (Project 3-1.02) for the Replacement of five
Roof Sections of the Peterborough Memorial Centre and six HVAC Rooftop Units in
the amount of $1,423,000, due to recent failings of the roof;
b)
That,
in addition to the $353,000 re-allocated within the 2017 Capital Project
3-1.02, an amount of $1,070,000 be transferred from the following sources to
fund the required $1,423,000:
i.
2016
Capital Project (Project 3-1.02) Corporate Services – Property – Community
Services in the amount of $375,000;
ii.
2017
Capital Project (Project 3-1.01) Corporate Services – Property – Property in
the amount of $345,000;
iii.
2017
Capital Project (Project 3-1.03) Corporate Services – Property – Fire Services
in the amount of $350,000.
c)
That
staff be directed to work with the Pete's and the Lakers regarding the timing and impact of the proposed construction in
2018 and to assist with scheduling and/or securing off site venues.
d)
That
By-law 16-141, By-law 16-146 and By-law 15-184, being By-laws to debenture
certain capital works be repealed and replaced at a future date.
“CARRIED”
Director
of Corporate Services
Report CPFS17-002
Tax Credits and Rebates
Councillor
Therrien left the meeting at 8:48 p.m. and returned at 8:50 p.m.
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CPFS17-002 dated February 27, 2017, of the Director of
Corporate Services, as follows:
a)
That for 2018 and future taxation years,
the City’s tax assistance program to eligible Low Income Seniors and Low Income
Persons with Disabilities be amended to provide a flat rate of relief to be
granted in the amount of $400.
b)
That existing eligible Low Income Seniors
and Low Income Persons with Disabilities who currently receive an annual credit
greater than $400, be grandfathered at the higher amount.
c)
That the combined family net income
threshold in the Ages 55-64 program of $25,000 be changed to $30,000 beginning
with the 2018 taxation year.
d)
That the date of home ownership for
eligible Low Income Seniors and Low Income Persons with Disabilities move from
May 1 of the rebate year, to the full year prior to the rebate year.
e)
That
the application deadline for the Low Income Seniors and Low Income Persons with
Disabilities rebate program move from June 30, to February 15 of the rebate
year.
f)
That
By-law 06-075, being a by-law to provide for tax relief to eligible Low Income
Seniors and Low Income Persons with Disabilities, be repealed and replaced with
a new by-law at a later date.
“CARRIED”
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Director of Community Services
Report CSD17-005
Potential Land Disposition to King George School
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in Report CSD17-005 dated February
27, 2017 of the Director of Community Services, as follows:
a)
That
Council authorize staff to complete negotiations with the Kawartha Pine Ridge
District School Board for the transfer of a parcel of land, approximately 1.75
acres in size, and located south and west of the Peterborough Museum and
Archives’ Curatorial Centre, identified as Parcel B on the Concept East City
School Site Layout Plan in Appendix A, and report back to Council on the terms
and conditions for the transfer;
b)
That,
in exchange, the School Board work collaboratively with the City/ Museum in
securing much needed improvements to Museum Drive and the museum site such as
replacement of the existing watermain, construction of a sidewalk, and other
intersection improvements as required; and
c)
That
staff be directed to also collaborate with the School Board on the future
disposition and adaptive re-use of the King George School and associated
property, identified as the King George School Parcel in Appendix A.
“CARRIED”
Other Business
Re-use of King George School
Moved by Councillor Parnell
That staff provide a report outlining options on the
adaptive re-use of the King George School.
“LOST”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair