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City Council Minutes
City of Peterborough
May 15, 2017
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Minutes of a Meeting of City Council held
on May 15, 2017, in the Council Chambers.
Councillor
McWilliams
Confirmation of Minutes – April 24, 2017
Moved
by Councillor Clarke, second by Councillor Pappas
That the minutes of the meetings of
Council held on April 24, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
Vassiliadis declared an interest in Item 10 of Committee of the Whole Report
No. 7 (Report CSD17-011 – Draft Memorandum of Understanding with the
Peterborough Agricultural Society Agreement), as his company is a vendor at the
Farmer’s Market.
Councillor
Pappas declared an interest in Item 6 of Committee of the Whole Report No. 7
(Report CSD17-008 – Community Investment Grants), as several of his family
members are part of an organization receiving funding.
Councillor
Clarke declared an interest in Item 6 of Committee of the Whole Report No. 7
(Report CSD17-008 – Community Investment Grants), as he sits on the Board of
St. John’s Ambulance.
Mayor
Bennett declared an interest in Item 7 of Committee of the Whole Report No. 7
(Report CPFS17-019 – Public Transit Infrastructure Fund Transfer Price
Agreement and Pre-Commitment of 2018 Capital Funding), as he is part owner of a
firm that operates a taxi business and transportation activities.
Mayor
Bennett also declared an interest in Item 12 of Committee of the Whole Report
No. 7 (Report CAO17-005 – Securing Employment Lands for the Benefit of the
Region), as his family owns property in or near the area that would be annexed
through the restructuring proposal.
Registered Delegations:
Roy
Brady, 136 Ware Street, made a delegation to Item 12 of Committee of the Whole
Report No. 7 (Report CAO17-005 - Securing Employment Lands for the Benefit of
the Region).
Carlotta James, Marcy
Adzich, Ben Wolfe and Jocasta Boone, Peterborough Pollinators, made a
delegation to Item 1 of Committee of the Whole Report No. 7 (Report CSD17-009 -
Community Project Grants 2017).
Ryan
Moore, Peterborough Agricultural Society, made a delegation to Item 10 of
Committee of the Whole Report No. 7 (Report CSD17-011 – Draft Memorandum of
Understanding with the Peterborough Agricultural Society Agreement).
Delegations Not Registered:
Committee
of the Whole Report
George
Molson, 688 Gilchrist Street, made a delegation to Item 12 of Committee of the
Whole Report No. 7 (Report CAO17-005 - Securing Employment Lands for the
Benefit of the Region).
Rod
Davis, Peterborough Folk Festival, made a delegation to Item 6 of Committee of
the Whole Report No. 7 (Report CSD17-008 - Community Investment Grants).
Richard
Welsley-Staples, 731 River Road South asked an emergency management question
and Mayor Bennett directed Mr. Staples to Allan Seabrooke, CAO.
Paul
Ayotte, 486 Rogers Street, made a delegation to Item 12 of Committee of the
Whole Report No. 7 (Report CAO17-005 - Securing Employment Lands for the
Benefit of the Region).
There
were no delegations.
That
the 2017 Community Investment Grants in the revised total amount of $222,000
be allocated to various local charitable and Not-For-Profit organizations
(NFP's) as set out in the attached Appendix A, which hereby excludes an $8,000
contribution to the Canadian Red Cross, since the local
organization no longer complies with the grant criteria.
By-laws
Moved
by Councillor Haacke, seconded by Councillor Baldwin
The
Mayor, due to his previously declared interest with Committee of the Whole item
7, Public Transit Infrastructure Fund Agreement, did not vote on the by-laws.
17-044 Being a
by-law to authorize the execution of the transfer price agreement between Her
Majesty the Queen in Right of Ontario as represented by the Minister of
Transportation for the Province of Ontario for the transfer of the Public
Transit Infrastructure Fund Phase One allocation to the Municipality for
funding of public transit projects
17-045 Being a By-law to
temporarily exempt certain lands known as Lot 14, south of London Street, west
of George Street and part of Rubidge Street, closed by Judge’s Order, Plan 1,
for the City of Peterborough, from Part Lot Control
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Moved by Councillor Clarke, seconded by
Councillor McWilliams
That the following by-law be read a
first, second and third time:
17-046 Being a By-law to confirm the proceedings of Council at its meeting
held on May 15, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Committee
of the Whole Report No. 7
Meeting of May 8, 2017
To the Council of The City of Peterborough for consideration
at its Meeting held May 15, 2017
The Committee of the Whole as a result of its meeting held
on May 8, 2017, recommends as follows:
1.
Director
of Community Services
Report CSD17-009
Community Project
Grants 2017
That Council approve the recommendations
outlined in Report CSD17-009, dated May 8, 2017, of the Director of Community
Services, as follows:
a) That the 2017
Community Project Grants in the total amount of $21,000 be allocated to various
local charitable and Not For Profit organizations (NFP’s) as set out in the
attached Appendix A.
b) That approved
organizations be authorized to use the City Coat of Arms to acknowledge City
support on promotional material such as flyers, brochures and posters
throughout 2017; and
c) That all new Community
Project Grant applicants be required to attend an annual workshop to improve the
quality of their application.
2.
Director
of Utility Services
Report USPW17-009
Award of RFP P-06-17
for the Supply and Delivery of Two Four-Wheel Drive Tractor Backhoes
That
Council approve the recommendation outlined in Report USPW17-009 dated May 8,
2017 of the Director of Utility Services, as follows:
That RFP document P-06-17 for the Supply
and Delivery of Two Four-Wheel Drive Tractor Backhoes be awarded to Nortrax
Canada Inc., 1003 Highway 7 East, Peterborough, ON, K9J 7Y8 at a total cost of
$254,888.00 plus $33,135.44 HST for a total of $288,023.44 with an option, at
the City’s sole discretion, to enter into negotiations with Nortrax Canada Inc.
for an additional five units over the next five years.
3.
Director
of Corporate Services
Report CPFS17-016
December 31, 2016
Financial Report (unaudited)
That Council approve the
recommendations outlined in Report CPFS17-016 dated May 8, 2017, of the
Director of Corporate Services, as follows:
a)
That
the December 31, 2016 Quarterly Financial Report (unaudited) attached as
Appendix A to Report CPFS17-016, dated May 8, 2017, be received.
b)
That
Capital Levy approved in previous years’ capital budgets for various projects,
that is no longer needed, in the amount of $418,712 and shown on Chart 3 in the
report CPFS17-016, be transferred to the Capital Levy Reserve.
c) That
the 2016 Police Services surplus in the amount of $11,051 be transferred to the
Police Special Projects Reserve.
4.
Director
of Corporate Services
Report CPFS17-017
Noise By-law
Provision in City Operating Budget
That
Council approve the recommendation outlined in Report CPFS17-017 dated May 8,
2017, of the Director of Corporate Services, as follows:
That Report CPFS17-017 regarding the
provision of $25,000 in the 2017 Operating Budget for the enforcement of the
Noise By-law be received for information.
5.
City
Clerk
Report CPCLK17-011
Peterborough Downtown
Business Improvement Area (PDBIA) Sidewalk Sales
That Council approve the
recommendations outlined in Report cPCLK17-011,
dated May 8, 2017 of the City Clerk, as follows:
a)
That
the merchants within the Peterborough Downtown Business Improvement Area be
granted permission to conduct a Sidewalk Sale on Saturday, June 3, 2017 from
11:00 a.m. to 5:00 p.m. during the Taste of Downtown event held on Charlotte
Street between Aylmer Street and George Street; and,
b) That the
merchants within the Peterborough Downtown Business Improvement Area be granted permission to conduct a Sidewalk Sale July 15,
2017 from 9:00 a.m. to 5:00 p.m. as part of the annual Pulse event.
6.
Director
of Community Services
Report CSD17-008
Community Investment
Grants
That Council approve the
recommendations outlined in Report CSD17-008 dated May 8, 2017, of the Director
of Community Services, as follows:
At the Council meeting on
May 15, 2015, item a) was amended as follows:
a) That the 2017
Community Investment Grants in the revised total amount of $222,000 be
allocated to various local charitable and Not-For-Profit organizations (NFP’s)
as set out in the attached Appendix A, which hereby excludes an $8,000
contribution to the Canadian Red Cross, since the local organization no longer
complies with the grant criteria.
b) That approved
organizations be authorized and required to use the City Coat of Arms to
acknowledge City support on promotional material such as flyers, brochures and
posters throughout 2017;
c) That the
proposed schedule for the Investment and Project Grant applications and approval,
with the application deadline in early December, review period in January and
February and Council approval during the winter be approved;
d) That the request
from the Peterborough Folk Festival for future consideration as a Service Grant
be denied;
e) That all
applicants (excluding those currently with multi-year funding) be strongly
encouraged to attend an annual workshop to improve their applications.
7.
Director
of Corporate Services
Report CPFS17-019
Public Transit
Infrastructure Fund Transfer Price Agreement and
Pre-Commitment of 2018 Capital Funding
That
Council approve the recommendations outlined in Report CPFS17-019 dated May 8,
2017, of the Director of Corporate Services, as follows:
a)
That a
by-law be passed authorizing the Mayor and Clerk to sign the Public Transit
Infrastructure Fund (PTIF) transfer price agreement between Her Majesty the Queen in Right of
Ontario as represented by the Minister of Transportation and The Corporation of
the City of Peterborough; and
b)
That $2,425,000 in 2018 capital
funding be pre-approved to allow for the purchase of four 40 Foot Low Entry Fully
Accessible Urban Diesel Buses.
8.
Board
Chair, Peterborough Economic Development
President & CEO,
Peterborough Economic Development
Report PED17-002
PED 2017 First Quarter
Report
That Council approve the
recommendation outlined in Report PED17-002 dated May 8, 2017 of the President
& CEO and Board Chair of Peterborough Economic Development, as follows:
That Report PED17-002 and supporting
presentation, providing the Peterborough Economic Development 2017 First
Quarter Report be received.
9.
Director
of Community Services
Report CSD17-012
United Nations
Designation Peterborough-Kawarthas Regional Centre of Expertise on Sustainable
Development
That Council approve the
recommendation outlined in Report CSD17-012, dated May 8, 2017, of the Director
of Community Services, as follows:
That
the presentation on the United Nations Designation for Peterborough-Kawarthas
as a Regional Centre of Expertise on Sustainable Development by Brianna Salmon,
from Green-up be received.
10. Director
of Community Services
Report CSD17-011
Draft Memorandum of
Understanding with the Peterborough Agricultural Society Agreement
That Council approve the
recommendations outlined in Report CSD17-011, dated May 8, 2017, of the
Director of Community Services, as follows:
a)
That
a background presentation by the Director of Community Services be received;
b)
That
the draft Memorandum of Understanding regarding the Transfer Agreement between
the City of Peterborough and the Peterborough Agricultural Society, appended to
Report CSD17-011 as Appendix A, be approved for a seven year term, with a
renewal option; and that the Mayor and Clerk be authorized to execute any
applicable legal agreements that arise from the Memorandum of Understanding;
c)
That
upon execution of any and all agreements by the parties;
i) That the Peterborough
Agricultural Society’s 2017 approved Service Grant be increased by an
additional $25,000 for a total of $75,000, which becomes the new funding base
for future years, with the funding to be allocated from the 2017 Contingency;
and
ii) That Staff be directed to
engage the services of a qualified Architect to begin the high level conceptual
and subsequently more detailed plans and costing for capital improvements to
Morrow Park as contemplated in the draft Memorandum of Understanding.
11. Director
of Community Services
Report CSD17-013
Community Grant
Program Overview
That Council approve the
recommendation outlined in Report CSD17-013 dated May 8, 2017, of the Director
of Community Services, as follows:
That the report and a presentation by
the Director of Community Services on the City’s Community Grant Program be
received for information.
12. Chief
Administrative Officer
Report CAO17-005
Securing Employment
Lands for the Benefit of the Region
a)
That
the CAO be directed to send a letter requesting the Province take action on the
issue of a boundary adjustment between the City of Peterborough and the
Township of Cavan Monaghan, to facilitate the City meeting its requirements
under the Growth Plan for the Greater Golden Horseshoe, given that a mutually
agreeable solution has been unable to be reached despite extensive
negotiations;
b)
That
the Province be informed that City Council considers the total amount to be
paid to the Township and County to be too high; and
c) That a copy of
the letter be e-mailed to Council and,
d)
That
staff be directed to explore all other alternative development arrangements
within the City boundaries including potential conversion of presently zoned
residential land to employment land.
13. Director
of Corporate Services
Report CPPS17-018
Award of RFP P-04-17,
for the Commissioning Firm of Record for the City of Peterborough
That Council approve the
recommendations outlined in Report CPPS17-018, dated May 8, 2017 of the
Director of Corporate Services, as follows:
That RFP P-04-17 for the Commissioning
Firm of Record for the City of Peterborough be awarded to Jones Lang LaSalle
Real Estate Services Inc. (JLL), 100 Cowdray Court, Suite 130, Toronto,
Ontario, M1S 5C8 for the period May 22, 2017 to December 31, 2021 with the
option for one five year extension subject to satisfactory performance.
14. Director
of Corporate Services
Report CPPS17-016
Award of Cooperative
Purchasing Contract for the Design, Installation and Contract Administration to
Replace Existing Interior Lighting with LED Fixtures at the Peterborough Sport
& Wellness Centre and the Peterborough Memorial Centre
That
Council approve the recommendation outlined in Report CPPS17-016, dated May 8,
2017 of the Director of Corporate Services as follows:
That the City enter into a formal agreement with Conrad Lighting Solutions
Inc., 6 Hanna Road, Toronto, Ontario, M4G 4G5, for the design, installation, and
contract administration to replace existing interior lighting with LED fixtures
at the Peterborough Sport & Wellness Centre and the Peterborough Memorial
Centre at a cost of $398,781 plus HST of $51,841.53 for a total cost of
$450,622.53.
15. Director
of Community Services
Director of Corporate
Services
Report CSD17-006
Aylmer/Simcoe Public
Space Sponsorship Agreement
That Council approve the
recommendations outlined in Report CSD17-006 dated May 8, 2017, of the Director
of Community Services, as follows:
a)
That
the public space at Aylmer/Simcoe is a suitable location for Sponsorship and
Naming Rights;
b)
That
the Public Art installation to be located in the Public Space at Aylmer/Simcoe
is suitable for Sponsorship support;
c)
That
the naming right and presenting sponsorship be entered into with LLF Lawyers
for an amount of $100,000 for 20 years and renewed at the discretion of LLF
Lawyers for an additional 10 years for an amount of $50,000.
16. Director
of Community Services
Report CSD17-010
Award of P-02-17
Supply, Installation and Configuration of an RFID Tagging System, Security Gate
System and Self Check Stations for the Peterborough Public Library
That Council approve the
recommendation outlined in Report CSD17-010 dated May 08, 2017, of the Director
of Community Services, as follows:
That a portion of Request for Proposal
P-02-17 Supply, Installation and Configuration of an RFID Tagging System,
Security Gate System, Self Check Stations and Book Sorting System for the
Peterborough Public Library be awarded to Bibliotheca Canada Inc., 284
Churchill Ave N, Ottawa, ON K1Z 5B6 at a total cost of $123,285 plus $16,027
HST for a total of $139,312.
Submitted by,
Councillor Beamer
Chair
May 8, 2017