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City Council Minutes
City of Peterborough
November 14, 2016
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Minutes of a Meeting of City Council held
on November 14,
2016, in the Council Chambers, City Hall.
Councillor
Haacke
Councillor
McWilliams
Disclosure of
Pecuniary Interests
There
were no disclosures on Pecuniary Interest.
Confirmation of
Minutes – October 24, 2016 and November 7, 2016
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meetings of
Council held on October 24, 2016 and November 7, 2016 be approved.
“CARRIED”
Registered Delegations:
Rodney
Marios, 421 Sheridan Street made a delegation to Item 9 of Committee of the
Whole Report No. 17 (Report CSSS16-004 – Community Meal Service Agreement).
Delegations Not Registered:
Audit Committee Report
There
were no other delegations
Budget Committee Report
There
were no other delegations
Committee of the Whole Reports
Dan
Hennesey, 641 Alymer Street made a delegation to Item 9 of Committee of the
Whole Report No. 17 (Report CSSS16-004 – Community Meal Service Agreement).
Audrey
Daly, Peterborough, made a delegation to Item 9 of Committee of the Whole
Report No. 17 (Report CSSS16-004 – Community Meal Service Agreement).
Don
MacPherson, Alymer Street, made a delegation to Item 5 of Committee of the
Whole Report No. 17 (Report USDIR16-012 Approval of Recommended Streetscape and
Public Realm for Bethune Street from Townsend Street to Dublin Street).
There
were no other delegations
Notice of Motion
That the following by-laws be read a
first, second and third time:
16-121 Being a By-law to appoint
Parking Enforcement Officers at 500 Lansdowne Street West, 539 George Street
North, 80 Hunter Street East, 168-172 1/2 Hunter Street West and 409 Chambers
Street and to remove a Parking Enforcement Officer at 80 Hunter Street East
16-122 Being a By-law to authorize
the Mayor and Clerk to sign the 2017/2018 Transfer Payment Agreement, and all
subsequent agreements or amendments, with the Province of Ontario, as
represented by Her Majesty the Queen in Right of Ontario as represented by the
Minister of Community Safety and Correctional Services and The Corporation of
the City of Peterborough to facilitate Provincial funding to the City under the
Court Security and Prisoner Transportation Program.
16-123 Being a By-law to authorize
the execution of an agreement between The Corporation of the City of Peterborough
and The Incumbent and Churchwardens of St. John's Anglican Church, Peterborough
with respect to the delivery of a Community Meal Program to replace the
Lighthouse Drop-in Program and the One Roof Community Diner Program
and the said by-law, having been now
read a third time and passed, the Mayor and Clerk be authorized to sign and
seal the same.
“CARRIED”
Moved by Councillor Parnell, seconded by
Councillor Beamer
That the following by-law be read a
first, second and third time:
16-124 Being a By-law to confirm the proceedings of Council at its meeting
held on November 14, 2016.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Committee of the Whole
Report No. 16
Meeting of October 31,
2016
To the Council of The City of Peterborough for consideration
at its Meeting held November 14, 2016
The Committee of the Whole as a result of its meeting held
on October 31, 2016, recommends as follows:
1. Chief Administrative Officer
Report CAO16-014
City of
Peterborough Holdings Inc. (CoPHI) Recommendation to Council – Peterborough
Distribution Inc. (PDI) Divestment to Hydro One Inc.
That Council approve the
recommendation outlined in Report CAO16-014 dated October 31, 2016, of the
Chief Administrative Officer, as follows:
That the presentation
relating to the recommendation from the City of Peterborough Holdings Inc.
(CoPHI) regarding the potential sale of Peterborough Distribution Inc. (PDI) be
received at the meeting held October 31, 2016 and that the recommendation from
CoPHI be considered at a future special Committee of the Whole and special
Council meeting.
Submitted
by,
Councillor
Beamer
Chair
October
31, 2016
Audit
Committee Report No. 2
Meeting of November
7, 2016
To The Council of The
City of Peterborough for Consideration at its Meeting held November 14, 2016
The Audit Committee,
as a Result of its Meeting held on November 7, 2016, Recommends as follows:
1.
Director
of Corporate Services
Report CPFS16-032
2016 Audit Plan and
Pre-Audit Planning Letter
That Council approve the
recommendations outlined in report CPFS16-032 dated November 7, 2016, of the
Director of Corporate Services as follows:
a)
That
the 2016 Audit Plan for the Corporation of the City of Peterborough attached to
Report CPFS16-032 as Appendix A, be received.
b)
That
the Mayor and Chair of the Audit Committee be authorized to sign the Pre-Audit
Planning Letter, attached to Report CPFS16-032 as Appendix B.
2.
Director
of Corporate Services
Report CPFS16-033
Corporate Overtime
Audit
That Council approve the
recommendations outlined in report CPFS16-033 dated November 7, 2016, of the
Director of Corporate Services as follows:
a)
That
the 2013 – 2015 overtime financial summary data, attached to Report CPFS16-033
as Appendix A, be received for information.
b)
That
the scope and cost estimate received from Collins Barrow, Chartered
Professional Accountants to evaluate the effectiveness of the controls,
processes and procedures in place associated with overtime, attached to Report
CPFS16-033 as Appendix B, be received for information.
Committee, at their meeting
of November 7, 2016, made the following recommendations:
c)
That
the City’s auditors be engaged to conduct a Corporate Overtime Audit which
would evaluate the effectiveness of the controls, processes and procedures in
place associated with the use of overtime.
d) That
a letter be sent to the Peterborough Police Services Board inviting them to
participate in the Overtime Audit and receive feedback from Collins Barrow at
no cost to the Board.
Submitted by,
Councillor Clarke
Chair
November 7, 2016
Budget
Committee Report No. 3
Meeting of
November 7,
2016
To the Council of The City of Peterborough for
Consideration at its Meeting held November 14, 2016.
The Budget Committee as a result of
its Meeting held on November 7, 2016 recommends as follows:
1.
Director
of Corporate Services
Report CPFS16-041
2017 Draft Budget
That
Council approve the recommendation outlined in report CPFS16-041 dated November 7, 2016, of the Director of
Corporate Services as follows:
That the draft 2017 Budget Documents
presentation at the meeting held November 7, 2016, be received and the
documents be reviewed in detail during the Budget Committee meetings scheduled
the week of November 28, 2016.
Submitted by,
Councillor Clarke
Chair
November 7, 2016
Committee of the
Whole Report No. 17
Meeting of November 7,
2016
To the Council of The City of Peterborough for consideration
at its Meeting held November 14, 2016
The Committee of the Whole as a result of its meeting held
on November 7, 2016, recommends as follows:
1.
Director
of Corporate Services
Report CPFS16-039
Court Security and
Prisoner Transportation (CSPT) Program Transfer Payment Agreement
That Council approve the
recommendation outlined in Report CPFS16-039 dated November 7, 2016, of the
Director of Corporate Services, as follows:
That a by-law be passed authorizing
the Mayor and Clerk to sign the 2017/2018 Transfer Payment Agreement, and all
subsequent agreements or amendments, with the Province of Ontario, as
represented by Her Majesty the Queen in Right of Ontario as represented by the
Minister of Community Safety and Correctional Services and The Corporation of
the City of Peterborough to facilitate Provincial funding to the City under the
Court Security and Prisoner Transportation Program.
2.
City
Clerk
Report CPCLK16-017
Citizen Appointments
to the Downtown Business Improvement Area
That Council approve the
recommendation outlined in Report CPCLK16-017, dated November 7, 2016, of the
City Clerk, as follows:
That Brad Collyer (McColl Turner LLP
Chartered Accounts), Gerti Sina (Gerti’s), Ann Farquharson (Farquharson Pineiro
LLP), and Sam Sayer (Sam’s Place) be appointed to the Peterborough Downtown
Business Improvement Area Board of Directors.
3.
Board
Chair and President & CEO, Peterborough Economic Development
Report PED16-004
PED 2016 Third
Quarter Report
That Council approve the recommendation
outlined in Report PED16-004 of the President & CEO and Board Chair of
Peterborough Economic Development, as follows:
That Report PED16-004 and supporting
presentation, providing the Peterborough Economic Development 2016 Third
Quarter Report be received.
4.
Director
of Community Services
Report CSRS16-006
Vision 2025 Final
Consultant Presentation
That Council approve the
recommendations outlined in Report CSRS16-006 dated November 7, 2016, of the
Director of Community Services, as follows:
a) That a
presentation by Mr. Robert Lockhart, from RETHINK Group, be received as a final
update on the Vision 2025 project, a 10-year Strategic Plan for Recreation,
Parks, Arenas, and Culture;
b) That the final
draft of the Vision 2025 Strategic Plan, as attached as to Report CSRS16-006 as
Appendix “A” be adopted in principle; and
c) That the Belief
Statement and Guiding Principles identified in the Vision 2025 Strategic Plan
be approved and used as planning tools to shape policies and influence priorities
for municipal services provided by the City, in the sectors of Recreation,
Parks, Arenas, and Culture.
5.
Director
of Utility Services
Report USDIR16-012
Approval of
Recommended Streetscape and Public Realm for Bethune Street from Townsend
Street to Dublin Street
That
Council approve the recommendations outlined in Report USDIR16-012 dated
November 7, 2016, of the Director of Utility Services, as follows:
a) That the presentation by AECOM on the matter
of the Streetscape and Public Realm for Bethune Street be received;
b) That Council endorse the recommended
Streetscape and Public Realm for Bethune Street from Townsend Street to Dublin
Street as depicted in Section 3 of Report USDIR16-012;
c) That Council request staff to include in
future budgets the funds shown in Table 3 of Report USDDIR16-012 for the years
2018 to 2024 inclusive for the implementation of the Recommended Plan
referenced in Recommendation b);
d) That Staff be requested to report further to
Council on the matter of undergrounding the existing overhead electrical
distribution system on Bethune Street from Townsend Street to Dublin Street and
on Charlotte Street from Aylmer Street to Park Street; and
e) That the Bethune Street Project Land-Use and
Urban Design Study be received, and the recommendations be adopted, including:
i) incorporating the recommendations of the
Study in the current Official Plan Update; and
ii) Upon the
completion and adoption of amendments arising from the Official Plan Update,
that Staff initiate the Zoning By-law Amendment process to implement the
recommendations of the Bethune Street Project Land-Use and Urban Design Study.
Committee, at its meeting of November 7, 2016 made the
following recommendation:
f) That staff
report back on an alternate design to minimize the impact to business in the
redevelopment area, including the areas of Brock and Bethune Streets and
Charlotte and Bethune Streets.
6.
Director
of Community Services
Report CSD16-024
Presentation of the
Draft City of Peterborough Climate Change Action Plan
That Council approve the
recommendations outlined in Report CSD16-024 dated November 7, 2016 of the
Director of Community Services, as follows:
a) That
the presentation by Lura Consulting be received for information;
b) That
the draft Greater Peterborough Area Climate Change Action Plan be received for
information; and
c) That
the staff be directed to report back on proposed targets and a detailed local
action plan.
7.
City
Clerk
Report CPCLK16-018
Introduction of New
YMCA President & CEO and Peace Week
That Council approve the
recommendation outlined in Report CPCLK16-018, dated November 7, 2016, of the
City Clerk, as follows:
That the presentation from the YMCA be
received for information.
8.
Chief
Administrative Officer
Report CAO16-011
Long-Term Care
Overview
That Council approve the
recommendations outlined in Report CAO16-011, November 7, 2016, of the Chief
Administrative Officer, as follows:
a) That Report CAO16-011
be received for information purposes.
b) That
Council recommends to Fairhaven’s Committee of Management that they consider
engaging an external party to conduct an operational/financial review at the
home to be presented to the City and County as part of Fairhaven’s 2018 budget
submission.
c) That
Council authorize staff to send a letter to the Ministry of Health and
Long-Term Care pressing for necessary changes to the Long-Term Care Homes Act,
funding formulas, and funding levels and that this letter be sent to AMO
seeking the support of other municipalities.
9.
Director
of Community Services
Report CSSS16-004
Community Meal
Service Agreement
That Council approve the
recommendations outlined in Report CSSS16-004, dated November 7, 2016 of the
Director of Community Services, as follows:
a)
That
Staff be directed to negotiate a service agreement with St. John’s Anglican
Church for the delivery of the Community Meal Program, to replace the existing Lighthouse
Drop-in Program and the One Roof Community Diner Program; and
b)
That
a by-Law be enacted authorizing the Mayor and Clerk to execute an agreement
with St. John’s Anglican Church for the delivery of a Community Meal Program.
10. Director
of Utility Services
Report USDIR16-013
Chemong Road/Reid
Street Reconstruction and Widening Project Scheduling
That
Council approve the recommendation outlined in Report USDIR16-013 dated November
7, 2016, of the Director of Utility Services, as follows:
That staff proceed to advance the
design of the Chemong Road/Reid Street Reconstruction as described in Report
USDIR16-013 and,
Committee at its meeting of November 7, 2016 made the
following recommendation:
That the Alternate Proposal, involving
the detailed design in 2018, as outlined in Report USDIR16-013 be approved.
11. Director
of Corporate Services
Report CPFS16-038
Issuing of Income Tax
Receipts to Commemorate the 100th Anniversary of Vimy Ridge on April 9, 2017
and Restore the Cenotaph
That Council approve the
recommendations outlined in Report CPFS16-038, dated November 7, 2016, of the
Director of Corporate Services, as follows:
a) That commemorating the 100th
Anniversary of Vimy Ridge on April 9, 2017 and restoring of the Cenotaph in
Confederation Park be deemed to be in the City of Peterborough’s interest.
b) That the City accept
donations, issue income tax receipts to donors and deposit all monies received
in the Cenotaph Trust Fund held by the City, to be used to commemorate the
100th Anniversary of Vimy Ridge and to restore the Cenotaph.
c) That a Capital project
be created for the restoration of the Cenotaph.
12. Quaker Oats
Fire Memorial
That the Council for the City of
Peterborough approve the placement of a privately funded Memorial at the North
End of Millennium Park to respect the 24 souls who died in this historic Quaker
Oats Fire within the City of Peterborough, with the following conditions:
a)
A
certified Engineer must be hired to provide the necessary requirements to
ensure stability of the structure, explore the spread footing for the
structure, to staff’s satisfaction, and at no cost to the City.
b)
The
chosen contractor must be insured and have Worker's Compensation Insurance to
work on public lands, to City Standards. The City shall be named as a third
party on the insurance for this project.
c)
The
City will provide the necessary base archeological work (very minimal risk) and
opinion.
d)
The
City, as demonstrated on the attached map, approve the placement of this
memorial on public lands at the North End of Millennium Park at the Committee’s
(The Descendants of the Quaker Fire Organizing Committee) expense. This location
is optimal for the vision of this replica memorial.
e)
That
the placement of this memorial will not interfere with the anticipated Simcoe
Street Entrance improvement, railway or the planned Aboriginal Circle for
Millennium Park.
f)
The
stone seating area, stone base for the memorial will meet the engineer requirements
and will be donated to the project by Jim and Jane Gill.
g)
The
metal component of the structure will be properly placed and secured for safety
and stability. There will be no sharp edges or sharp cuts that could be a
cutting hazard. The 24 souls who perished in the fire will be listed on the
metal part of the memorial and it will be finished with a coating to enable
easy maintenance.
h)
The
memorial will be surrounded by low level vegetation to discourage climbing by
young citizens.
i)
A
construction plan is to be prepared, to the satisfaction of staff, and
restoration of the lands that may be disturbed during the construction must be
done at the expense by the Committee.
j)
That
the staff lead on this project will be Mr. Brian Buchardt, Urban Design
Planner. The volunteers for the project will be lead by Jim and Jane Gill. Jane
is a descendant of one of the souls who perished in the fire.
k)
That
completion of this project is anticipated in conjunction with the 150 year
anniversary of Canada.
l)
That
the placement of a Memorial at the North End of Millennium Park to respect the
24 souls who die in the Quaker Oats Fire in the City of Peterborough be deemed
to be in the City of Peterborough's interest.
m)
That
the City accept donations, issue income tax receipts to donors and ensure the
funds are used for the Memorial.
Submitted
by,
Councillor
Beamer
Chair
November
7, 2016
Committee of the
Whole Report No. 18
Meeting of November
14, 2016
To the Council of The City of Peterborough for consideration
at its Meeting held November 14, 2016
The Committee of the Whole as a result of its meeting held
on November 14, 2016, recommends as follows:
13. Report of
Closed Session
Chief Administrative
Officer
Report CAO16-016
Appointment of
Director of Planning and Development Services
That Council approve the
recommendation outlined in Report CAO16-016 dated November 14, 2016 of the
Chief Administrative Officer, as follows:
That Jeffrey Humble be appointed as
the new Director of Planning and Development Services for the City of
Peterborough.
Submitted
by,
Councillor
Beamer
Chair
November
14, 2016