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City Council Minutes

City of Peterborough

August 2, 2016

 

 

Minutes of a Meeting of City Council held on August 2, 2016, in the Council Chambers.

The City Council meeting was called to order at 6:30 p.m. in the Council Chambers, City Hall.

Roll Call:

Councillor Baldwin

Councillor Beamer

Councillor Clarke

Councillor Haacke

Councillor McWilliams

Councillor Pappas

Councillor Parnell

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Disclosure of Pecuniary Interests

 

The Mayor declared a conflict with Item 3 of Planning Report No. 8 (Report
PLPD16-055 – Proposed Amendments to introduce Heritage Conservation District Policies to the Official Plan), as he is part owner of a property in the proposed Heritage District.

 

Councillor Haacke declared a conflict with Item 11 of Committee of the Whole Report No. 11 (Report CPFS16-025 – Peterborough County/City Paramedics Service – 2016 Budget Adjustment resulting from Lease of 1003 Clonsilla Avenue), as the company he works for is involved in the lease transaction.

 

Councillor Clarke declared a conflict with Item 13 of Committee of the Whole Report No. 11 (Report PLPD16-050 – PHC Acquisition of Four Home Grown Homes Properties), as his wife is the Executive Director of Home Grown Homes.

 


Confirmation of Minutes – June 27, 2016

 

Moved by Councillor Pappas, seconded by Councillor McWilliams

 

That the minutes of the meeting of Council held on June 27, 2016 be approved.

 

“CARRIED”

 

 

Delegations

 

Registered Delegations:

 

Sheridan Graham, Director, Corporate Projects & Services, County of Peterborough and Randy Mellow, Chief of Paramedics, Peterborough County/City Paramedics made a delegation to Item 11 of Committee of the Whole Report No. 11 (Report CPFS16-025 - Peterborough County/City Paramedics Service - 2016 Budget Adjustment resulting from Lease of 1003 Clonsilla Avenue).

 

Councillor Beamer left at 7:33 p.m. and returned at 7:35 p.m. Councillor Parnell left the meeting at 7:35 p.m. and returned at 7:37 p.m.

 

Carol Winter, 294 McDonnel Street, made a delegation to Item 3 of Committee of the Whole Report No. 11 (Report PLHD16-007 - 2016 Social Infrastructure Funding (2016 SIF)).

 

Rodney Marios, 421 Sheridan Avenue, made a delegation to Item 11 of Committee of the Whole Report No. 11 (Report CPFS16-025 - Peterborough County/City Paramedics Service - 2016 Budget Adjustment resulting from Lease of 1003 Clonsilla Avenue).

 

Marie Bongard, 461 Albert Street, made a delegation to Item 5, Notice of Motion.

 

Joe Hawley, Molson Coors Canada, made a delegation to Item 7 of Committee of the Whole Report No. 11 (Report CSAD16-003 – Award of RFP P-21-16 for Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre).

 

Delegations Not Registered:

Planning Committee Report

 

Mark Seasons, 512 Gilmour Street, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD16-053 – 490 Charlotte Street).

 

Teresa Kerr, 487 Gilmour Street, made a delegation to Item 1 of Planning Committee Report No. 8 (Report PLPD16-053 – 490 Charlotte Street).

Budget Committee Reports

 

There were no delegations to Budget Committee Reports.

 

Committee of the Whole Report

 

Dan Hennessey, 641 Aylmer Street, spoke to Item 3, of Committee of the Whole Report 11, (Report PLHD16-007 – 2016 Social Infrastructure Funding (2016 SIF)).

 

Carol Fisher, 1153 Neptune Street, spoke to Item 3, of Committee of the Whole Report 11, (Report PLHD16-007 – 2016 Social Infrastructure Funding (2016 SIF)).

 

Lynn Hopkins, 333 Hedonics Road, spoke to Item 3, of Committee of the Whole Report 11, (Report PLHD16-007 – 2016 Social Infrastructure Funding (2016 SIF)).

 

Elaine Cobourg, spoke to Item 10, of Committee of the Whole Report 11, (Report CPFS16-024, Participatory Budgeting Pilot Vote Results).

 

Audrey Daley, spoke to Item 3, of Committee of the Whole Report 11, (Report
PLHD16-007 – 2016 Social Infrastructure Funding (2016 SIF)).

 

Other Items on the Agenda

 

Peter Morgan, 1303 Hazeldean Avenue, spoke to the notice of motion.

 

Richard Wellesley Staples, 731 River Road South, spoke to the notice of motion.

 

Hugh McMillan, 867 Clonsilla Ave, spoke to the notice of motion.

 

Roy Brady, 136 Ware Street, spoke to the notice of motion.

 

Guy Hanchet, Lakefield, spoke to the notice of motion.

 

Adam Coones, 303 Aylmer Street North, spoke to the notice of motion.

 

Budget Committee Report Number 1

 

Moved by Councillor Clarke, seconded by Councillor McWilliams

 

That Report Number 1 of the Budget Committee meeting of June 29, 2016 be approved.

 

“CARRIED”

 

 

Planning Committee Report Number 8

 

Moved by Councillor Parnell, seconded by Councillor Baldwin

 

That Report Number 8 of the Planning Committee meeting of July 18, 2016 be approved.

 

Item 3 was separated due to Mayor Bennett’s previously declared interest. The Mayor did not discuss or vote on this item.

 

Item 3 - Proposed Amendments to introduce Heritage Conservation District Policies to the Official Plan

 

Upon item 3, the motion carried.

 

 

Upon the main motion of Councillors Parnell and Baldwin, less item 3, the motion carried.

 

 

Budget Committee Report Number 2

 

Moved by Councillor Clarke, seconded by Councillor McWilliams

 

That Report Number 2 of the Budget Committee meeting of July 25, 2016 be approved as amended.

 

“CARRIED”

 

 

Moved by Councillor Parnell, seconded by Councillor Clarke

 

That staff look into establishing a Steering Committee to consider combining the Water, Waste Water and Sewage Treatment Services into a single department to improve efficiency, and that an information report come forward in the first quarter of 2017.

 

“WITHDRAWN”

 

 


Committee of the Whole Report Number 11

 

Moved by Councillor Beamer, seconded by Councillor Parnell

 

That Report Number 11 of the Committee of the Whole meeting of July 25, 2016 be approved.

 

Item 7 – Award of RFP P-21-16 for Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre

 

Moved by Councillor Pappas, seconded by Councillor Riel

 

a)            That this item be referred to first Committee of the Whole meeting in September to provide an opportunity for the AGCO Liquor Licence Inspector to provide comment; and,

 

b)            That the current contract be extended until such time.

 

“WITHDRAWN”

 

 

Upon item 7, the motion lost.

 

 

Moved by Councillor Pappas, seconded by Councillor Parnell

 

That Rules be Suspended (Section 16.24.1) to permit Joe Hawley (Molson Coors Canada) and Tyler Arvia (Labatt Brewing Company) to speak to the item.

 

“CARRIED”

 

 

Moved by Councillor Pappas, seconded by Councillor Beamer

 

That the Rules be Suspended (Section 16.15.2) to permit the meeting to continue past 10:00 p.m.

 

“CARRIED”

 

 


Moved by Councillor Pappas, seconded by Councillor Parnell

 

That RFP P-21-16 for Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre, be referred back to staff.

 

“CARRIED”

 

 

Councillor Haacke left the meeting at 9:54 p.m. and returned at 9:56 p.m.

 

Item 8 – Award of RFT T-17-16 for the Social Services Renovation Phase 4 and 5

 

Moved by Councillor Riel, seconded by Councillor Beamer

 

That the recommendation be amended by adding e) as follows:

 

e)         That the furniture for the Social Services Renovation Phase 4 and 5 be awarded to Brant Basics, 296 George Street North, Peterborough, Ontario K9J 7H6 at a cost of $383,086.42 plus HST of $49,801.23 for a total cost of $432,887.65.

 

“CARRIED”

 

 

Item 11 was separated due to Councillor Haacke’s previously declared interest. Councillor Haacke did not discuss or vote on this item.

 

Item 11 - Peterborough County/City Paramedics Service – 2016 Budget Adjustment resulting from Lease of 1003 Clonsilla Avenue

 

Moved by Councillor Pappas, seconded by Councillor McWilliams 

 

a)            That this item be referred to the September 6, 2016 Committee of the Whole Meeting and that the cost for a new building on an existing City site be provided, and

 

b)           That this report be received for information.

 

These items were separated for vote. Upon Item a) and Item b), the motion carried.

Item 13 was separated due to Councillor Clarke’s previously declared interest. Councillor Clarke did not discuss or vote on this item.

 

Item 13 - PHC Acquisition of Four Home Grown Homes Properties

 

Upon item 13 the motion carried.

Item 14 – Purchase of Property at 808 Sherbrooke Street

 

Councillor Riel requested a recorded vote on this item and the Deputy Clerk conducted a roll call.

 

Name

In Support of Motion

Councillor Clarke

Yes

Councillor Haacke

Yes

Councillor Pappas

No

Councillor Beamer

Yes

Councillor Baldwin

No

Councillor Parnell

Yes

Councillor Vassiliadis

Yes

Councillor McWilliams

Yes

Councillor Therrien

No

Councillor Riel

No

Mayor Bennett

Yes

 

“CARRIED”

 

 

Upon the main motion of Councillors Beamer and Parnell, less Items 7, 11, 13, and 14 the motion carried.

 

 

Notice of Motion

 

Moved by Councillor Riel, seconded by Councillor Pappas

 

Be it resolved,

 

a)            That staff be directed to hold a referendum on the possible sale of PDI (Peterborough Distribution Inc.) and that a referendum be held before any possible sale occurs.

 

b)           That the question should be "Should the City of Peterborough sell all or any part of Peterborough Distribution Inc."

 

Moved by Councillor McWilliams

 

That the Question be Put.

 

“CARRIED”

 

 

Councillor Riel requested a recorded vote.

 

Name

In Support of Motion

Councillor Clarke

No

Councillor Haacke

No

Councillor Pappas

Yes

Councillor Beamer

No

Councillor Baldwin

Yes

Councillor Parnell

No

Councillor Vassiliadis

Yes

Councillor McWilliams

No

Councillor Therrien

Yes

Councillor Riel

Yes

Mayor Bennett

No

 

“LOST”

 

 

By-laws

 

Moved by Councillor Parnell, seconded by Councillor Haacke

 

16-083            Being a By-law to amend the Zoning By-law for the property known as 70 Auburn Street

 

16-085            Being a By-law to authorize the acquisition of the land municipally known as Part of 99 Lansdowne Street East, being designated as Part 1 on Reference Plan 45R-16183, in the City of Peterborough, County of Peterborough

 

16-086            Being a By-law to authorize the transfer of lands municipally known as 290 Jameson Drive and 310 Jameson Drive, in the City of Peterborough, in the County of Peterborough

 

16-087            Being a By-law to approve the Initiation of Expropriation Proceedings of the land known as 1400 Parkhill Road West, Peterborough

 


16-088            Being a By-law to appoint a Parking Enforcement Officer at 171 King Street, 785 The Kingsway and 747, 749, 751, 753, 755, 759 Erskine Ave, 1789 Stenson Blvd., 61 London Street, 637 The Queensway, 300 Hedonics Road, 700 Clonsilla Avenue, 91-139 George Street and
111 Hunter Street West

 

16-089            Being a By-law to authorize the execution of the Ontario Municipal Cycling Infrastructure Program Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Transportation and the Corporation of the City of Peterborough for the transfer of the Ontario Municipal Cycling Infrastructure Program grant to the Municipality to address cycling infrastructure

 

By-law 16-082 was separated due to the Mayor’s previously declared conflict. Mayor Bennett did not discuss or vote on this item.

 

16-082            Being a By-law Adopt Amendment Number 174 to the Official Plan of the City of Peterborough as it relates to Section 2.4.9 – Cultural Heritage

 

Upon By-law 16-082, the motion carried.

 

 

Councillor Pappas requested that By-law 16-084 be separated for vote.

 

16-084            Being a By-law to authorize the acquisition of the land municipally known as 808 Sherbrooke Street, in the City of Peterborough, County of Peterborough

 

Upon By-law 16-084, the motion carried.

 

 

and the said by-laws, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 


Confirmatory By-law

 

Moved by Councillor Haacke, seconded by Councillor Beamer

 

That the following by-law be read a first, second and third time:

 

16-090            Being a By-law to confirm the proceedings of Council at its meeting held on August 2, 2016.

 

and the said by-law, having been now read a third time and passed, the Mayor and Clerk be authorized to sign and seal the same.

 

“CARRIED”

 

 

Adjournment

 

Moved by Councillor Pappas, seconded by Councillor Haacke

 

That this meeting of City Council adjourn at 11:04 p.m.

 

“CARRIED”

 

 

Natalie Garnett

Deputy City Clerk

 

Daryl Bennett

Mayor


Budget Committee Report No. 1

Meeting of June 29, 2016

 

To the Council of The City of Peterborough for Consideration at its Meeting held August 2, 2016.

 

The Budget Committee as a result of its Meeting held on June 29, 2016 recommends as follows:

 

 

1.           Director of Corporate Services

Report CPFS16-014

Notice of Public Meeting – June 29, 2016

2017 Budget Guidelines

 

That Council approve the recommendations outlined in Report CPFS16-014 dated June 29, 2016, of the Director of Corporate Services, as follows:

 

a)         That Report CPFS16-014, advising Council that a public meeting will be held on June 29, 2016 at 6:30 pm to present a 2017 Budget Guideline Report, as set out in Appendix A to Report CPFS16-014, and to hear public delegations, be received.

 

b)        That the 2017 Guideline Report, as set out in Appendix A, be presented to the July 25, 2016 Budget Committee meeting.

 

 

Submitted by,

 

 

Councillor Clarke

Chair

June 29, 2016


Planning Committee Report No. 8

Meeting of July 18, 2016

 

 

To The Council of the City of Peterborough, for consideration at its meeting held August 2, 2016

 

The Planning Committee, as a result of its meeting held on July 18, 2016 recommends as follows:

 

 

1.           Public Meeting under The Planning Act

Manager, Planning Division

Report PLPD16-053

490 Charlotte Street

 

That Report PLPD16-053 be deferred until such time as:

 

a)            i.          An additional public meeting is held,

ii.         The City’s lodging house regulations are finalized, and

iii.        The City’s new parking regulations be brought before Council

 

b)           That the Building (and Property Standards Department), Fire Department and Peterborough Public Health all provide comment on the application when it comes back before the Planning Committee.

 

c)            That the Peterborough Architectural Conservation Advisory Committee provide comment on the application.

 

 

2.           Public Meeting under The Planning Act

Manager, Planning Division

Report PLPD16-054

70 Auburn Street

 

That Council approve the recommendation outlined in Report PLPD16-054 dated July 18, 2016, of the Manager, Planning Division, as follows:

That the zoning of the subject property be amended from the R.1– Residential District to the R.2,19f - Residential District in accordance with Exhibit ‘C‘ attached to Report PLPD16-054.

 

 

3.           Public Meeting under The Planning Act

Manager, Planning Division

Report PLPD16-055

Proposed Amendments to introduce Heritage Conservation District Policies to the Official Plan

 

That Council approve the recommendation outlined in Report PLPD16-055 dated July 18, 2016, of the Manager, Planning Division, as follows:

That Section 2.4.9 of the Official Plan – Cultural Heritage be revised to add Sections 2.4.9.3.1 through 2.4.9.3.4 to address requirements for the designation, study and development of Heritage Conservation Districts in accordance with the draft amendment attached as Exhibit “A” to Report PLPD16-055.

 

4.           490 Charlotte Street

 

That staff immediately and diligently address, using all legal means (and related agencies), the outstanding issues for the property at 490 Charlotte Street.

 

 

Submitted by,

 

 

Councillor Parnell

Chair

July 18, 2016

 


Budget Committee Report No. 2

Meeting of July 25, 2016

 

To the Council of The City of Peterborough for Consideration at its Meeting held August 2, 2016.

 

The Budget Committee as a result of its Meeting held on July 25, 2016 recommends as follows:

 

1.           Director of Corporate Services

Report CPFS16-015

2017 Budget Guidelines

 

That Council approve the recommendations outlined in Report CPFS16-015, dated July 25, 2016, of the Director of Corporate Services, as follows:

a)            That the Draft 2017 Operating Budget reflects an estimated 2.00% all-inclusive (Municipal, Education and Sewer Surcharge) increase for increased operating costs and traditional support for the capital program.

b)           That the Draft 2017 Operating Budget reflect an additional 1.0% all-inclusive (Municipal, Education and Sewer Surcharge) increase to fund the 2017 increase for tax-supported debt charges and any increase to base capital levy to continue to implement the Capital Financing Policy approved by Council at its meeting held April 23, 2012.

c)         That the revised Tax Ratio Reduction Program continues for the 2017 Draft Budget and reflects reductions:

i)             to the Commercial and Industrial Class Tax Ratios but not the Multi-residential Class, and

ii)            at the reduced rate established through the 2016 Budget process.

d)        That the increase in the Police Services portion of the draft 2017 Operating Budget reflect no more than the Operating portion of Net Tax Levy increase (estimated to be 2.1%), and any increase in the net Police Services budget beyond the estimated Operating Portion of the Net Tax Levy increase be addressed by Council as part of the detailed 2017 Budget deliberations to occur in November of 2016.

e)         That the 2017 Highlights Book includes a section on the information gathered through the Public Meeting held on June 29, 2016 and a response to each.

 

 

Submitted by,

 

 

Councillor Clarke

Chair

July 25, 2016


Committee of the Whole Report No. 11

Meeting of July 25, 2016

 

To the Council of The City of Peterborough for consideration at its Meeting held August 2, 2016

 

The Committee of the Whole as a result of its meeting held on July 25, 2016, recommends as follows:

 

 

1.      Report of Closed Session

City Clerk 

Report CPCLK16-013

Citizen Appointments to Councillor Compensation Committee

 

That Council approve the recommendation outlined in Report CPCLK16-013 dated July 25, 2016, of the City Clerk, as follows:

 

That Claude Dufresne, Wayne Godward, Daniel Kivari, Dave McFadden, Dan Moloney, Garth Wedlock and Jeff Westlake be appointed to the Councillor Compensation Committee, to complete a Councillor Compensation Review.

 

 

2.      Report of Closed Session

City Solicitor and Director of Legal Services

Report OCS16-005

Expropriation of Lands – 1400 Parkhill Road West for Road Widening Purposes

 

That Council approve the recommendations outlined in Report OCS16-005 dated July 25, 2016, of the City Solicitor and Director of Legal Services, as follows:

 

a)            That expropriation proceedings be commenced and the Application for Approval to Expropriate Land, being described as all of PIN 28458-0009 (LT) and more particularly described as PT W 1/2 LT 7 CON 1 (Smith), as in T17137; designated as Part 5 on 45R16219 Peterborough known municipally as 1400 Parkhill Road West, be made for widening, urbanization and reconstruction of Parkhill Road West from east of Ravenwood Drive to Brealey Drive, including intersection improvements and a roundabout at Brealey Drive, for public undertakings and for works ancillary thereto;

 

 

b)           That the City Solicitor and Director of Legal Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land, and to serve and publish the Notice as required under the Expropriations Act;

 

c)            That any valid request from an owner for an inquiry that is received be forwarded to the Chief Inquiry Officer for the appointment of an Inquiry Officer, and that the City be represented at any Hearing of Necessity, as necessary, under the Expropriations Act;

 

d)           That in the event that there is an inquiry (Hearing of Necessity) conducted at the request of the owner, the recommendation of the Inquiry Officer be reported to City Council for its consideration and decision as the approving authority under the Expropriations Act;

 

e)            That the City Solicitor and Director of Legal Services be authorized to engage such appraisal, business valuation, survey or other professional services in connection with the expropriation as are necessary and advisable; and

 

f)             That the Initiation of Expropriation Proceedings By-law, as set out in Appendix “A” of Report OCS16-005, be approved.

 

 

3.        Director of Planning and Development Services

Report PLHD16-007

2016 Social Infrastructure Funding (2016 SIF)

 

That City Council approve the recommendations outlined in Report PLHD16-007 dated July 25, 2016, of the Director of Planning and Development Services, as follows:

a)            That a multi-year spending plan (i.e. Program Delivery and Fiscal Plan) for a notional $4.84M in 2017 and 2018, which follows the broad direction in this report, be developed by the Director of Planning and Development Services, in consultation with stakeholders, and submitted to the Ministry of Housing prior to the deadline of September 1, 2016;


b)           That the Director of Planning and Development Services be delegated the authority to report to the Ministry of Housing on quarterly financial commitments and revisions to the multi-year spending plan as necessary;

c)            That the Mayor and Clerk be authorized to enter into an Administration Agreement for 2016 Social Infrastructure Fund with the Ministry of Housing, and agreements for project funding with proponents and applicants, program delivery and other associated agreements;

d)           That the Director of Planning and Development Services be authorized to extend program delivery agreements with the existing local, non-profit delivery agents for Rent Supplement and Peterborough Renovates program components; and

e)            That Report PLHD16-007 be forwarded to Joint Services Steering Committee, for information.

 

 

4.      Director of Corporate Services

Report CPPS16-018

Award of RFP P-19-16 for Consulting Teams of Record for the Property Division of the City of Peterborough

 

That Council approve the recommendations outlined in Report CPPS16-018, dated July 25, 2016 of the Director of Corporate Services, as follows:

 

 

 

ii)   TS Engineering Inc., 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1, with the following team – TS Engineering as Mechanical Engineer, Carvajal as Structural Engineer, ETO Design Solutions as Electrical Engineer and Taylor Smyth Architects as the Architect.

 

for the five year term January 1, 2017 to December 31, 2021 with the option for one, five year extension subject to satisfactory

 

 

 

ii)   TS Engineering Inc., 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1, with the following team – TS Engineering as Mechanical Engineer, Carvajal as Structural Engineer, ETO Design Solutions as Electrical Engineer and Taylor Smyth Architects as the Architect.

 

for the five year term January 1, 2017 to December 31, 2021 with the option for one, five year extension subject to satisfactory

a)            That RFP P-19-16 to become Consulting Teams of Record for the City of Peterborough, be awarded to the following two Consulting Teams:

 

 

 

ii)   TS Engineering Inc., 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1, with the following team – TS Engineering as Mechanical Engineer, Carvajal as Structural Engineer, ETO Design Solutions as Electrical Engineer and Taylor Smyth Architects as the Architect.

 

for the five year term January 1, 2017 to December 31, 2021 with the option for one, five year extension subject to satisfactory

i)             Lett Architects Inc., 171 King Street, Peterborough, Ontario, K9J 2R8, with the following team – Lett Architects as the Architect, Durham Energy Specialist Limited as Mechanical and Electrical Engineers and Bradley Engineering as Structural Engineer; and

 

ii)            TS Engineering Inc., 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1, with the following team – TS Engineering as Mechanical Engineer, Carvajal as Structural Engineer, ETO Design Solutions as Electrical Engineer and Taylor Smyth Architects as the Architect.

 

for the five year term January 1, 2017 to December 31, 2021 with the option of one, five year extension subject to satisfactory performance.

 

b)        That the Master Floor Plan project identified in RFP P-19-16 be awarded to the TS Engineering Inc. Team, 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1 at a cost of $279,130 plus HST of $36,286.90 for a total cost of $315,416.90 upon budget availability.

 

c)         That staff be delegated the authority to apportion any future work to the teams of record in a fair manner at the rates specified in P-19-16.

 

 

5.      Director of Planning and Development Services

Report PLPD16-051

Sale of Industrial Property at 290 and 310 Jameson Drive

 

That Council approve the recommendations outlined in Report PLPD16-051 dated July 25, 2016, of the Director, Planning & Development Services, as follows:

 

That a by-law be passed to authorize the sale of 1.62 hectares (4 acres) of industrial land, to the KB Group of Companies Ltd. as follows:

 

a)            that 2 acres be sold as soon as possible, at a sale price of $80,000, plus land transfer tax of $525.00; and

 

b)        that 2 acres be sold in approximately one year’s time at a sale price of $69,540, plus land transfer tax of $420.40.

 

 

6.      Director of Planning and Development Services

Report PLPD16-052

Partial Purchase of Property at 99 Lansdowne Street East

 

That Council approve the recommendation outlined in Report PLPD16-052 dated July 25, 2016, of the Director of Planning and Development Services as follows:

 

That a by-law be passed to authorize the partial purchase of the property at 99 Lansdowne St East, described as Part 1 on Reference Plan 45R-16183 (Part of PIN 28097-0265) for $35,000.00, plus land transfer tax of $175.00.

 

 


7.      Director of Community Services

Report CSAD16-003

Award of RFP P-21-16 for Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre

 

That Council approve the recommendation outlined in Report CSAD16-003 dated July 25, 2016, of the Director of Community Services, as follows:

 

That RFP document P-21-16 for the Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre be awarded to Labatt Brewing Company, 207 Queen’s Quay West, Suite 299, Toronto, Ontario, M5J 1A7 at a value of $75,000 annually, plus an additional investment for equipment, for total revenues of $375,000 over the five-year term of the agreement, with an option to extend for an additional term which shall not exceed five years.

 

            At the Council Meeting of August 2, 2016 this motion “LOST”.

 

            At the Council Meeting of August 2, 2016, the following motion was passed:

 

That RFP P-21-16 for Exclusive Pouring Rights for Beer Sales at the Peterborough Memorial Centre, be referred back to staff.

 

 

8.      Director of Corporate Services

Report CPPS16-019

Award of RFT T-17-16 for the Social Services Renovation Phase 4 and 5

 

That Council approve the recommendations outlined in Report CPPS16-019, dated July 25, 2016 of the Director of Corporate Services, as follows:

 

a)         That the capital budget for the Social Services Office Leasehold Improvements and Furniture Replacement (Project 6-10.01 in the 2016 Capital Budget) be increased by $440,000 from $2,570,000 to $3,010,000.

b)        That the additional $440,000 to be transferred to the Social Services Office Leasehold Improvements and Furniture Replacement Capital Project be funded from a Loan from the Social Services Reserve;

c)         That RFT T-17-16 for the Social Services Renovation Phases 4 and 5 be awarded to MJ Dixon Construction Limited, 2600 Edenhurst Drive, Suite 200, Mississauga, Ontario, L5A 3Z8 at a cost of $579,000 plus HST of $75,270 for a total cost of $654,270.

 

d)        That a provisional work value of $56,653.62 be committed to the project and the Administrative Staff Committee be provided the authority to adjust the purchase order value to an upset limit of $710,923.62 including HST as necessary to cover the costs of any change orders required to complete the project.

 

At the Council Meeting of August 2, 2016, item e) was added:

 

e)       That the furniture for the Social Services Renovation Phase 4 and 5 be awarded to Brant Basics, 296 George Street North, Peterborough, Ontario K9J 7H6 at a cost of $383,086.42 plus HST of $49,801.23 for a total cost of $432,887.65.

 

 

9.      Director of Corporate Services

Report CPFS16-023

Peterborough Police Services Cost of Terminating Agreement with Selwyn

 

That Council approve the recommendation outlined in Report CPFS16-023 dated July 25, 2016, of the Director of Corporate Services, as follows:

 

That Report CPFS16-023, providing an update on the costs and savings incurred to date and other potential financial impacts of terminating the Policing Services Agreement with Selwyn effective December 31, 2014, be received for information.

 

 

10.    Director of Corporate Services

Report CPFS16-024

Participatory Budgeting Pilot Vote Results

 

That Council approve the recommendation outlined in report CPFS16-024, dated July 25, 2016, of the Director of Corporate Services as follows:

That the following ten 2016 Participatory Budgeting (PB) projects be approved for implementation, as outlined in the following table:


 

Ward

Project Name

Cost

Ward 1 Otonabee

Crawford Trail Extension

$16,020

 

Pollinator Gardens

$6,541

Ward 2 Monaghan

Kawartha Heights Park - Sandbox

$3,560

 

Hastings Park Improvements

$8,000

 

Roper Park Improvements

$5,400

 

Pollinating Gardens

$3,000

Ward 3 Town

Protected Bike Lane Demonstration Project

$9,500

 

London Street Parkette Improvements

$8,000

Ward 4 Ashburnham

Pollinator Gardens: Nicholls Oval and Rotary Trail

$19,956

Ward 5 Northcrest

Pollinator Garden

$18,820

 

 

11.    Director of Corporate Services

Report CPFS16-025

Peterborough County/City Paramedics Service - 2016 Budget Adjustment resulting from Lease of 1003 Clonsilla Avenue

 

At the Council Meeting of August 2, 2016 the following motion was passed as amended:

 

a)            That this item be referred to the September 6, 2016 Committee of the Whole meeting and that the cost for a new building on an existing site be provided; and

 

b)           That this report be received for information.

 

 

12.    Director of Corporate Services

Report CPFS16-026

Ontario Municipal Cycling Infrastructure Program – Transfer Payment Agreement and Combining Project Budgets for the Cycling Lanes on George Street, Water Street and Sherbrooke Street Project

 

That Council approve the recommendations outlined in Report CPFS16-026 dated July 25, 2016, of the Director of Corporate Services, as follows:


 

a)            That a by-law be passed authorizing the Mayor and City Clerk to sign the Ontario Municipal Cycling Infrastructure Program - Transfer Payment Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation, and the City of Peterborough for funding in the amount of $325,000 and a Council approved municipal share of $420,000 for a total project cost of $745,000; and

 

b)           That, as a matter of housekeeping, the Cycling Lanes on George Street, Water Street and Sherbrooke Street Project, established through Report USTR16-005 dated May 30, 2016, with a project cost of $347,000 be combined with the $605,000 George Street Improvement Project (2016 Capital Budget - Project # 5-14.01) and that $50,000 from the Transportation Demand Management Projects (2016 Capital Budget -Project # 5-14.02) be transferred into the combined project for a total project budget of $1,002,000.

 

 

13.    Director of Planning and Development Services

Report PLPD16-050

PHC Acquisition of Four Home Grown Homes Properties

 

That Council approve the recommendations outlined in Report PLPD16-050 dated July 25, 2016, of the Director, Planning & Development Services, as follows:

a)            That pursuant to Article 5.3 of the Shareholder Direction, the City of Peterborough as the sole shareholder of Peterborough Housing Corporation (PHC), consents to the purchase of the following properties from Peterborough Community Housing Development Corporation (also known as Home Grown Homes) for a total purchase price of $49,500 plus the assumption of the current debt assigned to the properties of approximately $750,000:

a.          193 Parkhill Road (2 – one bedroom units)

b.          196 Antrim Street (2 – three bedroom units)

c.          220 Edinburgh Street (1 – two bedroom accessible unit and 3 – three bedroom units)

d.          592-594 George Street North (2 – two bedroom units)        

b)           That the City, as Service Manager, request that the Ministry of Municipal Affairs and Housing assign the Provincial Contribution Agreement with Home Grown Homes, dated March 26, 2008, for the construction of the building at 220 Edinburgh Street, to Peterborough Housing Corporation.

 

c)         That the Mayor and Clerk be authorized to amend the Peterborough Renovates Program Loan Agreement between the City and Home Grown Homes, dated July 24, 2015, to add the new owner, Peterborough Housing Corporation.

 

 

14.    Director of Planning and Development Services

Report PLPD16-056

Purchase of Property at 808 Sherbrooke Street

 

That Council approve the recommendations outlined in Report PLPD16-056 dated July 25, 2016, of the Director of Planning and Development Services as follows:

 

a)         That a by-law be passed to authorize the purchase of a residential property at 808 Sherbrooke Street for $245,000.00, plus land transfer tax of $2,175.00.

 

b)        That upon completion of the Environmental Assessment approval process, the building be demolished.

 

c)         That the portion of the property not required for road widening purposes and unavailable to be independently developed be conveyed to Peterborough Housing Corporation to support its Capital Planning and Community Revitalization Plan.

 

 

15.    Director of Utility Services

Report USEC16-018

Amendment to Agreement for RFP P-15-15 for Engineering Consulting Services

 

That Council approve the recommendations outlined in Report USEC16-018 dated July 25, 2015, of the Director of Utility Services, as follows:


a)            That the agreement for RFP P-15-15 for Consulting Engineering Services awarded to G.D. Jewell Engineering Inc., 71 Millennium Parkway, Unit 1, Belleville, Ontario K8N 4Z5 be increased by $144,438 from $141,456 to $285,894 plus HST of $37,166.22 for a total cost of $323,060.22; and

b)           That a provisional work value of $22,000 be committed to the project and the Director of Utility Services be provided the authority to adjust the purchase order value to an upset limit of $307,894, excluding HST, as necessary to complete this project.

 

 

16.    Temporary Location for Farmer’s Market

 

That staff prepare a report on the temporary location and accommodations to be made for the Wednesday Farmer’s Market as a result of construction work at the site.

 

 

Submitted by,

 

 

Councillor Beamer

Chair

July 25, 2016

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