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City Council Minutes
City of Peterborough
October 23, 2017
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Minutes of a Meeting of City Council held
on October 23,
2017, in the Council Chambers.
Councillor
McWilliams
Councillor Vassiliadis
Confirmation of Minutes – October 2 and 10, 2017
Moved
by Councillor Pappas, seconded by Councillor Clarke
That the minutes of the meetings of
Council held on October 2, 2017 and October 10, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interest
Councillor
Pappas declared an Interest in Item 4 of Planning Committee Report No. 10
(Mural at 247 Simcoe Street) as
he owns a building that may be involved in a mural project.
Councillor
Haacke declared an Interest in Item 2 of Planning Committee Report No. 10
(Report PLPD17-047, Removal of “H” – Holding Symbol from the zoning of 175
Hunter Street East), and Item 3 of Planning Committee Report No. 10 (Report
PLPD17-046, 1600 Lansdowne Street West), as the owners are clients of his
employer.
Registered Delegations:
Brianna
Salmon, Green UP, made
a delegation to Item 5 of Committee of the Whole Report No. 15 (Report
USDIR17-008A – Replacing Private Trees as Part of Tree Conservation By-laws).
Delegations Not Registered:
Planning
Committee Reports
There
were no delegations.
Committee
of the Whole Reports
Murray
Davenport, made a delegation to Item 5 of Committee of the Whole Report No. 15
(Report USDIR17-008A – Replacing Private Trees as Part of Tree Conservation
By-laws).
Emily
Straka, 2117 Lorraine Drive, made a delegation to Item 5 of Committee of the
Whole Report No. 15 (Report USDIR17-008A – Replacing Private Trees as Part of
Tree Conservation By-laws).
Due
to his previously declared interest, Councillor Pappas did not discuss or vote
on this item.
By-laws
Moved
by Councillor Parnell, seconded by Councillor Beamer
17-117 Being a By-law to remove
the “H” – Holding Symbol from the zoning of the property at 175 Hunter Street
East
17-119 Being a By-law to amend the
Zoning By-law for the property known as 1600 Lansdowne Street West
Upon
by-laws 17-117 and 17-119, the by-laws carried.
17-118 Being a By-law to remove
the “H” – Holding Symbol from the zoning of the lands known as 1657 College
Park Drive
17-120 Being a By-law to Regulate
the Removal and Replacement of Trees in the City of Peterborough, entitled the
Tree Conservation By-law
17-121 Being a By-law to Regulate
the Removal and Replacement of Woodlands in the City of Peterborough entitled
the Woodland Conservation By-law
17-122 Being a By-Law to Appoint
By-law Enforcement Officers to Enforce Tree and Woodland Conservation By-laws
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Moved by Councillor Clarke, seconded by
Councillor Parnell
That the following by-law be read a
first, second and third time:
17-123 Being a By-law to confirm the proceedings of Council at its meeting
held on October 23, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 10
Meeting
of October 10, 2017
To The Council of the City of Peterborough, for
consideration at its meeting held October 23, 2017
The Planning
Committee, as a result of its meeting held on October 10, 2017 recommends as
follows:
1.
Director,
Planning and Development Services
Report PLPD17-049
Removal of “H” –
Holding Symbol
1657 College Park
Drive
That Council approve the
recommendation outlined in Report PLPD17-049
dated October 10, 2017, of the Director, Planning and Development Services, as
follows:
That the ‘H’ Holding Symbol
of the zoning of the property at 1657 College Park Drive be removed by changing
the zoning from the R.1, 1f, 2e ’H’ Residential District to R.1, 1f, 2e –
Residential District in accordance with Exhibit ‘C’ attached to Report PLPD17-049.
2.
Director,
Planning and Development Services
Report PLPD17-047
Removal of “H” –
Holding Symbol from the zoning of 175 Hunter Street East
That Council approve the
recommendation outlined in Report PLPD17-047
dated October 10, 2017, of the Director, Planning and Development Services, as
follows:
That the property at 175
Hunter Street East be rezoned from SP.356 – “H”- Residential
District to SP.356 – Residential District in accordance with Exhibit “C”
attached to Report PLPD14-047.
3.
Public
Meeting under The Planning Act
Director, Planning
and Development Services
Report PLPD17-046
1600 Lansdowne Street
West
That
Council approve the recommendation outlined in Report PLPD17-046 dated October
10, 2017, of the Director, Planning and Development Services, as follows:
That the SP.215 – Commercial District
be amended to add ‘a veterinary office (excluding boarding or kennel use)’, to
the list of permitted uses in accordance with the draft amendment attached as
Exhibit ‘C’ to Report PLPD17-046.
4.
Mural
at 247 Simcoe Street
That staff provide a report
to the next cycle of Council regarding the mural proposed for the side of the
building at 247 Simcoe Street.
Submitted
by,
Councillor
Parnell
Chair
October
10, 2017
Committee
of the Whole Report No. 15
Meeting of October
16, 2017
To the Council of The City of Peterborough for consideration
at its Meeting held October 23, 2017
The Committee of the Whole as a result of its meeting held
on October 16, 2017, recommends as follows:
1.
Director
of Community Services
Report CSRS17-008
2018 Special Olympics
Ontario School Championships
That Council approve the
recommendation outlined in Report CSRS17-008 dated October 16, 2017, of the
Director of Community Services, as follows:
That a financial contribution of $40,000
be provided to support the 2018 Special Olympics Ontario School Championships,
to be funded from the 2017 Capital Levy Reserve.
2.
Director
of Corporate Services
Report CPFS17-063
Community Major
Capital Funding Requests Policy
That Council approve the
recommendation outlined in Report CPFS17-063 dated October 16, 2017, of the
Director of Corporate Services, as follows:
That the Community Major
Capital Funding Requests Policy attached to Report CPFS17-063 as Appendix A, be
approved.
3.
City
Clerk
Report CPCLK17-020
Citizen Appointments
That Council approve the
recommendations outlined in Report CPCLK17-020, dated October 16, 2017, of the
City Clerk, as follows:
a)
That
Lynda Staples be appointed to the Accessibility Advisory Committee for
Accessibility Advisory Committee for term ending November 30, 2021;
b)
That
Pete Dalliday and Ashley Matheson-Vititoe be appointed to the Arenas, Parks and
Recreation Advisory Committee for terms ending November 30, 2021; and,
c)
That
Amber Groeneweg be appointed to the Property Standards Committee for a term
ending on August 31, 2018.
4.
City
Clerk
Report CPCLK17-019
Peterborough Police
Services Board Business Plan Presentation
That
Council approve the recommendation outlined in Report CPCLK17-019 dated October
16, 2017, of the City Clerk, as follows:
That the presentation from the Peterborough
Police Service Board be received for information.
5.
Director
of Utility Services
Report USDIR17-008A
Replacing Private
Trees as Part of Tree Conservation By-laws
That Council approve the recommendations outlined in Supplemental
Report USDIR17-008A, dated October 16, 2017 of the Director of Utility Services
as follows:
a)
That
the existing Tree By-law 97-68, be repealed;
b)
That
Paragraph 1 of Schedule C of the Tree Replacement By-law (Appendix A to Report
USDIR17-008) be replaced with the following:
“Permitted
removal of a Tree/s or a Stature Tree/s in a healthy condition, not subject to
an exemption under the Planning Act, shall be replaced at the following ratios:
|
Trunk
Diameter of Healthy Tree Removed
|
Number
of Replacement Trees Required
|
|
15
– 30 cm (DBH)
|
One
|
|
31
– 40 cm (DBH)
|
Two
|
|
41
– 50 cm (DBH)
|
Three
|
|
Greater
than 50 cm (DBH)
|
Four
|
On properties not subject to an
exemption under the Planning Act in Part IV of this by-law the minimum size of
replacement tree will be 6ft (2m) in height (20 mm caliper) for deciduous trees
and 4ft (1.3m) for coniferous trees.
Where there is insufficient space to
plant on the Owners property then the Owner shall pay to the City its prior
year average contracted tree planting cost to purchase and plant the required
number of Replacement Trees on publicly-owned property in accordance with City
Tree Planting Specification CP801.01.”
c)
That
the Tree Conservation By-law (17-96)attached as Appendix A to
Report USDIR17-008 and amended by Recommendation b) of Report USDIR17-008a be confirmed
immediatelyapproved with a period of public
education/consultation to follow for the reasons recommended in Report
USDIR17-008;
d)
That
the Woodland Conservation By-law (17-97)attached
as Appendix B to Report USDIR17-008 be confirmed immediatelyapproved
with a period of public education/consultation to follow for the reasons
recommended in Report USDIR17-008;
e)
That
Council pass a By-law
appointing
Paul HambidgeThe
Urban Forest Manager and Urban Forest
Technologist Leighanne Howard as By-law Appointment
Officers under Part XI of the Tree Conservation By-law70
and under Part VI of the Woodland Conservation By-law;
f)
That
a committee be established by Council to conduct hearings regarding Tree
and Woodland By-law Permit
appeals, with such terms of reference as set out in
Schedule “D” of both
the Tree and Woodland By-laws;
g)
That
the 2017 User Fee By-law be amended to include the Permit
fees as detailed in Schedule E of
the Tree Conservation By-law attached
as Appendix A of this report;
h)
That
the 2017 User Fee By-law be amended to include the Permit
fees as detailed in Schedule C of the Woodland Conservation By-law attached as
Appendix B of this report, and.
i)
That
Staff undertake the public education/consultation identified in Recommendations
c) and d) following the introduction of the by-laws and report back to Council
in the spring of 2019 on the results of this process with any changes that may
be required of to the by-laws.
6.
Director
of Planning and Development Services
Report PLPD17-045
Peterborough Airport
PCB Investigation Work Plan
Engineering Fee
Increase for Phase 2
That Council approve the
recommendations outlined in Report PLPD17-045 dated October 16, 2017, of the
Director, Planning and Development Services, as follows:
a) That the
contract for consulting services with Cambium Inc., 52 Hunter Street East,
Peterborough, Ontario K9H 1G5, be increased by $35,000.00 from $212,100.00 to
$247,100.00 to cover additional fees and expenses related to sampling, chemical
analyses and project management for the Peterborough Airport PCB Sampling and
Delineation Program Phase 2; and
b) That staff report
back on necessary further steps based on further review by the Ministry of the Environment
and Climate Change (MOECC).
7.
Mayor
Daryl Bennett
Report COU17-001
Council Appointments
to Committees and Boards
That Council approve the
recommendations outlined in Report COU17-001, dated October 16, 2017, as
follows:
That the following appointments of
Members of Council to Committees, Portfolios and Boards be approved for a
one-year term ending November 30, 2018, with the appointments as follow:
a)
Standing
committees
Budget Committee (all Members of
Council)
Henry Clarke, Chair
Andrew Beamer, Vice Chair
Committee of the Whole (all
Members of Council)
Andrew Beamer, Chair
Dean Pappas, Vice Chair
Planning Committee (all Members of
Council)
Lesley Parnell, Chair
Dean Pappas, Vice Chair
Audit Committee
Daryl Bennett
Henry Clarke, Chair
Gary Baldwin, Vice Chair
Don Vassiliadis
Andrew Beamer
Deputy Mayor
Henry Clarke, First Deputy
Mayor
Dan McWilliams, Second
Deputy Mayor
b)
Portfolios
Dean Pappas, Chair of Arts,
Culture and Heritage Portfolio
Henry Clarke, Chair of
Finance Portfolio
Dan McWilliams, Chair of
Fire Services Portfolio
Don Vassiliadis, Vice-Chair
of Fire Services Portfolio
Lesley Parnell, Chair of
Public Works Portfolio
Keith Riel, Chair of Social
Services Portfolio
Don Vassiliadis, Chair of
Transportation Portfolio
Andrew Beamer, Chair of
Waste Management Portfolio
Dean Pappas, Chair of
Diversity Portfolio
Keith Riel, Chair of
Seniors Portfolio
Dave Haacke, Chair of
Arenas Portfolio
Gary Baldwin, Chair of
Parks & Recreation Portfolio
Diane Therrien, Chair of
Youth Portfolio
Dan McWilliams, Vice-Chair
of Economic Development Portfolio
Daryl Bennett, Chair of the
following portfolios:
Economic Development
Governance
Human Resources
Intergovernmental Relations
Public Relations
Strategic Initiatives
Specific committee appointments such
as the Eastern Ontario Mayors’ Committee and legislative responsibilities.
c)
Advisory
Committees
i)
Affordable
Housing Action Committee
Diane
Therrien
ii)
Arenas,
Parks and Recreation Advisory Committee
Dave Haacke
Gary Baldwin
iii)
Arts,
Culture and Heritage Advisory Committee
Lesley
Parnell
Dean Pappas
iv)
Boundary
Committee
Daryl
Bennett
Andrew
Beamer
Henry Clarke
Dan
McWilliams
v)
Cenotaph
Advisory Committee
Henry Clarke
vi)
Citizen
Appointment Selection Committee
Andrew
Beamer
Henry Clarke
Dave Haacke
Dan
McWilliams
Dean Pappas
vii)
Community
Investment Grants Advisory Committee
Dan
McWilliams
Keith Riel
viii)
Museum
and Archives Advisory Committee
Keith Riel
ix)
Procedural
By-law Review Committee
Daryl
Bennett
Henry Clarke
x)
Youth
Commission
Diane
Therrien
xi)
Age-friendly
Peterborough Advisory Committee
Keith Riel
d)
Corporations
and Legislatively Mandated Committees / Boards / Authorities
i)
Accessibility
Advisory Committee
Keith Riel
ii)
City/County
Waste Management Committee
Andrew
Beamer
Dean Pappas
Don
Vassiliadis
iii)
City
of Peterborough Holdings Inc.
Daryl
Bennett
Dan
McWilliams
iv)
East
City/Ashburnham Business Improvement Area
Keith Riel
v)
Fairhaven
Committee of Management
Dave Haacke
Keith Riel
vi)
Joint
Services Steering Committee
Keith Riel
Andrew
Beamer
Henry Clarke
Gary Baldwin
vii)
Peterborough
Architectural Conservation Advisory Committee
Dean Pappas
viii)
Otonabee
Region Conservation Authority
Daryl
Bennett
Andrew
Beamer
Don
Vassiliadis
ix)
Peterborough
County-City Health Unit
Gary Baldwin
Henry Clarke
Lesley
Parnell
x)
Peterborough
Downtown Business Improvement Area
Diane
Therrien
xi)
Peterborough
Public Library Board
Gary Baldwin
Keith Riel
xii)
Peterborough
Utilities Commission
Daryl
Bennett
Gary Baldwin
Dave Haacke
Lesley
Parnell
Don
Vassiliadis
xiii)
Peterborough
Police Services Board
Daryl
Bennett
Dan
McWilliams
e)
Liaison
Committees
i)
Art
Gallery of Peterborough, Board of Directors
Gary Baldwin
ii)
Downtown
Action Committee
Daryl Bennett
Diane Therrien
Dean Pappas
iii)
Greater
Peterborough Chamber of Commerce
Daryl Bennett
iv)
Liaison
Committee with Fleming College
Daryl Bennett
Diane Therrien
Lesley Parnell
v)
Liaison
Committee with Trent University
Daryl Bennett
Andrew Beamer
Dean Pappas
Don Vassiliadis
vi)
Multicultural
Canada Day Committee
Dean Pappas
vii)
Peterborough
Agricultural Society
Dave Haacke
viii)
Peterborough
Housing Authority
Andrew Beamer
8.
City
Clerk
Report CPCLK17-018
Award of RFP P-19-17,
for Internet and Tabulator Voting Solution
That Council approve the
recommendation outlined in Report CPCLK17-018, dated October 16, 2017 of the
City Clerk, as follows:
That RFP P-19-17 for an Internet and
Tabulator Voting Solution for the City of Peterborough be awarded to Dominion
Voting Systems Corporation, 200-215 Spadina Avenue, Toronto Ontario M5T 2C7,
for a two election term, at a cost of $269,816 plus H.S.T. of $35,076.08, for a
total of $304,892.08.
Submitted by,
Councillor Beamer
Chair
October 16, 2017