Committee of the Whole Minutes City of Peterborough June 19, 2017

 

Minutes of the Committee of the Whole Meeting held on June 19, 2017, in the Doris Room and Council Chambers, City Hall.

 

The meeting of Committee of the Whole was called to order at 5:15 p.m. in the Doris Room, City Hall.

 

Roll Call:

Councillor Baldwin

Councillor Beamer, Chair

Councillor Clarke

Councillor Haacke 

Councillor McWilliams

Councillor Pappas

Councillor Parnell (6:30 p.m.)

Councillor Riel

Councillor Therrien

Councillor Vassiliadis

Mayor Bennett

 

 

Resolution to Meet in Closed Session

 

Moved by Councillor Clarke

 

That Committee move into Closed Session to discuss one item under Section 239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board.

 

“CARRIED”

 

 

Committee adjourned closed session at 5:19 p.m.

 

Committee convened in open session at 6:32 p.m.

 

 

 

 

 

 

Confirmation of Minutes – May 29 and June 12, 2017

 

Moved by Councillor Clarke

 

That the minutes of the meetings of Committee of the Whole held on May 29 and June 12, 2017 be approved.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interest

 

Councillor Beamer declared a conflict with item 8, Report CPCLK17-012 – Business Licensing By-law, Lodging Houses and Rental Dwelling Units, as he owns rental properties.

 

Report of Closed Session

City Solicitor and Director of Legal Services

Report OCSRE17-007

Sale of a portion of 586 Harper Road to Roshan Holdings Inc.

 

Moved by Councillor Parnell

 

That Council approve the recommendation outlined in Report OCSRE17-007 dated June 19, 2017, of the City Solicitor and Director of Legal Services, as follows:

That a by-law be passed to authorize Parts 1, 2 and 3 known municipally as part

of 586 Harper Road (as shown on Schedule “A” attached) and being a maximum of 1.099 acres be declared surplus to the needs of the Municipality and be sold to Roshan Holdings Inc. to support additional development requirements for the proposed hotel complex and casino for $109,900.00.

 

“CARRIED”

 

 

Consent Agenda

 

Moved by Councillor Vassiliadis

 

That items 6, 7, 9, 10, 18, 19, 20, 21, 23 and 24 be approved as part of the consent agenda.

 

“CARRIED”

 

Director of Corporate Services

Report CPFPI17-001

Award of P-08-17 Design Build for New Splash Pad, Playground Equipment and Upgrades to Barnardo Park

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report CPFPI17-001 dated June 19, 2017, of the Director of Corporate Services, as follows:

That Request for Proposal P-08-17 Design Build for New Splash Pad, Playground Equipment and Upgrades to Barnardo Park be awarded to ABC Recreation Ltd, 65 Curtis Avenue North, Paris, Ontario at a cost of $539,957.00 plus $71,194.41 for a total of $610,151.41

 

“CARRIED”

 

 

Director of Community Services

Report CSD17-018

Amendment to Agreement with The Ventin Group for Library Project

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendations outlined in Report CSD17-018 dated June 19, 2017, of the Director of Community Services, as follows:

a)         That the contract with The Ventin Group for the design and contract administration for the renovation and expansion of the Peterborough Public Library be increased by $43,000 from $576,000 to $619,000 plus HST of $80,340 for a total cost of $698,340.

b)        That a provisional additional agreement value of $24,000 be approved and that Administrative Staff Committee be provided the authority to adjust the agreement with the Ventin Group  to an upset limit of $726,590 including HST as necessary to complete the project.

 

“CARRIED”

 

 

City Solicitor and Director of Legal Services

Report OCS17-008

Approval of Expropriation of Lands for Improvements to Parkhill Road West

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendations outlined in Report OCS17-008 dated June 19, 2017, of the City Solicitor and Director of Legal Services, as follows:

a)         That Council, as approving authority under the Expropriations Act, approves the expropriation of the following lands:

 

 

 

 

 

 

 

b)        That Council authorizes and directs that all steps required to expropriate and take possession of the lands described herein be taken in accordance with the Expropriations Act;

c)         That Council authorizes and directs the Clerk to execute a Certificate of Approval and the City Solicitor and Director of Legal Services to execute the Notices and documents required under the Expropriations Act; and

d)        That the By-law to Approve the Expropriation of Land for the Parkhill Road West Improvement Project, as set out in Appendix “A” of Report OCS17-008, be approved.

 

“CARRIED”

 

 

City Solicitor and Director of Legal Services

Report OCS17-009

Council Delegated authority to Administrative Staff Committee to acquire properties for improvements to Parkhill Road West

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendations outlined in Report OCS17-009 dated June 19, 2017, of the City Solicitor and Director of Legal Services:

 

a)         That a by-law be passed authorizing the Administrative Staff Committee to approve the acquisition of road widenings (Fee Simple), Temporary Construction Easements and a Permanent Construction Easement of the following lands:

 

 

 

 

 

 

b)        That the City Solicitor and Director of Legal Services be authorized and directed to execute all documentation necessary to acquire the lands set out above.

 

“CARRIED”

 

 

Director of Community Services

Report CSSS17-003

PCVS Playground Equipment Expenditures

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendations outlined in Report CSSS17-003 dated June 19, 2017, of the Director of Community Services, as follows:

a)            That a 2017 Capital Budget in the amount of $221,300 be created for the construction of the playgrounds for Pearson Child Care Centre at PCVS,
201 McDonnell St.

b)           That the final payment of $148,940 to Kawartha Pine Ridge District School Board (KPRDSB) for the cost of the construction be approved.

 

“CARRIED”

 

Director of Utility Services

Report USTR17-014

Glenforest Boulevard / Denure Drive All-way Stop Control

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report USTR17-014 dated June 19, 2017, of the Director of Utility Services, as follows:

 

That All-way Stop Control with oversized stop signs be implemented at the intersection of Glenforest Boulevard and Denure Drive.

 

“CARRIED”

 

 

Director of Utility Services

Report USWM17-003

Changes to the Blue Box Program: Managing the Uncertainty

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report USWM17-003 dated June 19, 2017, of the Director of Utility Services, as follows:

That Report USWM17-003 be received for information.

“CARRIED”

 

 

City Solicitor, Director of Legal Services

City Clerk

Report OCS17-006

A report to provide information from the City’s Closed Meeting Investigator

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report OCS17-007 dated June 19, 2017, of the City Solicitor and Director of Legal Services and the City Clerk, as follows:

 

That Report OCS17-006 be received for information.

 

“CARRIED”

City Clerk

Report CPCLK17-015

Alcohol Policy Update

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report CPCLK17-015 dated June 19, 2017, of the City Clerk, as follows:

 

That the amendments to the Alcohol Policy, attached as appendix A, be approved.

 

“CARRIED”

 

 

City Clerk

Report CPCLK17-013

Citizen Appointment – City of Peterborough Holdings Inc. Board

 

Moved by Councillor Vassiliadis

 

That Council approve the recommendation outlined in Report CPCLK17-013, dated June 19, 2017, of the City Clerk, as follows:

 

That Ross Garland be appointed to the City of Peterborough Holdings Inc. Board with a term ending December 31, 2020.

 

“CARRIED”

 

 

No one wished to speak to item 8, and Councillor Beamer due to his previously declared interest, stepped-down as Chair.  Councillor Pappas assumed the Chair.

 

Due to his previously declared interest, Councillor Beamer did not discuss or vote on this item.

 

City Clerk

Report CPCLK17-012

Business Licensing By-law, Lodging Houses and Rental Dwelling Units

 

Moved by Councillor Therrien

 

That Council approve the recommendations outlined in report CPCLK17-012 dated June 19, 2017, of the City Clerk, as follows:

 

a)         That Business Licence By-law 14-080 be amended in accordance with Article 7.1 of the proposed Lodging House and Rental Dwelling Unit By-law, attached as Appendix A and,

 

b)        That the Lodging House and Rental Dwelling Unit By-law, attached as Appendix A of Report CPCLK17-012, be adopted. 

 

“CARRIED”

 

 

Councillor Beamer reassumed the Chair.

Chief Administrative Officer

Report CAO17-006

Peterborough Solar Projects Corporation (PSPC) 500 kW Ground Mount Solar Projects Approval

 

Moved by Councillor Haacke

 

That Council approve the recommendations outlined in Report CAO17-006 dated June 19, 2017 of the Chief Administrative Officer, as follows:

 

a)            That the presentation by John Stephenson, CEO of the Peterborough Utilities

Group, regarding Peterborough Solar Projects Corporation Ground Mount Solar Projects be received for information; and

 

b)        That Council approve the City of Peterborough Holdings Inc. (CoPHI)

recommendation to proceed with construction of 15 ground mount solar projects at an estimated cost of $24.991 million.

 

“CARRIED”   

 

 

Director, Planning and Development Services

Report PLPD17-020

Airport Operations and Loomex Property Management Status Report

 

Nancy Hewitt, Airport Administrator, City of Peterborough and Trent Gervais, Airport Manager, Loomex Group, made a presentation.

 

Councillor Pappas left the meeting at 7:19 p.m. and returned at 7:22 p.m.

 

Moved by Councillor McWilliams

 

That Council approve the recommendation outlined in Report PLPD17-020 dated April 18, 2017, from the Director of Planning and Development Services.

 

That Report PLPD17-020 and a presentation be received as a status report on Airport operations involving Loomex Property Management.

 

“CARRIED”

 

 

Director of Utility Services

Report USTR17-015

Update on Cycling Network Implementation

 

Moved by Councillor Therrien

 

That Council approve the recommendations outlined in Report USTR17-015 dated June 19, 2017, of the Director of Utility Services, as follows:

a)            That Council receive the presentation on the Cycling Network by the City’s Transportation Demand Management Planner, for information;

b)           That staff include an update to the Cycling Network shown in the 2012 Comprehensive Transportation Plan in their work program for 2018; and

c)            That $300,000 be included in the Draft 2018 Capital Budget to fund the Cycling Network Update project.

 

“CARRIED”

 

 

 

 

 

 

Director of Community Services

Report CSSS17-004

Community Wellbeing Plan Process

 

Moved by Mayor Bennett

 

That Council approve the recommendation outlined in Report CSSS17-004 dated June 19, 2017, of the Director of Community Services, as follows:

 

That the development of a Community Wellbeing Plan as outlined in the report be received for information.

 

“CARRIED”

 

 

Director of Community Services

Report CSSS17-005

Homelessness Enumeration and Delegation of Authority

 

Moved by Councillor Clarke

 

That Council approve the recommendations outlined in Report CSSS17-005 dated June 19, 2017, of the Director of Community Services, as follows:

 

a)            That the report be received for information;

 

b)           That the City as Service Manager conduct an enumeration of homelessness people in March 2018 in partnerships with the United Way Peterborough, community agencies and volunteers over a period of 1 week at various locations in the City and County; and

 

c)         That delegation of authority be provided to the CAO to approve any provincially funded or provincially directed homelessness programs or initiatives and the necessary associated plans or reports that must be submitted to the Province.

 

“CARRIED”

 

 

 

 

 

 

 

Director of Planning & Development Services

Report PLHD17-002

10-year Housing and Homelessness Plan: Progress Report 2016

 

Moved by Councillor Riel

 

That Council approve the recommendation outlined in Report PLHD17-002 dated June 19, 2016, of the Director of Planning and Development Services, as follows:

That the 10-year Housing and Homelessness Plan: Progress Report 2016 be received for information.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPFS17-034

Quarterly Financial Report (Unaudited) As of March 31, 2017

 

Moved by Councillor Riel

 

That Council approve the recommendations outlined in Report CPFS17-034 dated June 19, 2017, of the Director of Corporate Services, as follows:

 

a)         That the March 31, 2017 Quarterly Financial Report (unaudited) attached as Appendix A to Report CPFS17-034, dated June 19, 2017, be received.

b)        That an amended 2017 Utility Services Waste Management Form 6 be approved to establish a $15.00 fine for Not Weighing Out at the Peterborough County/City Waste Management Facility shown in Appendix C to Report CPFS17-034.

c)         That, as a matter of housekeeping, $463,939 of Federal Gas Tax funding in the Chemong Road – Parkhill to Parkway Right-of Way Project (2012 Capital Budget Project #5-3.01) be swapped with $463,939 Wastewater Reserve Funding in the Brealey – Lansdowne to Stenson Project (2016 Capital Budget Project #5-2.03).

 

“CARRIED”

 

 

 

 

 

Director of Corporate Services

Director of Community Services

Report CPFS17-035

Participatory Budgeting – Evaluation Report

 

Moved by Councillor Baldwin

 

That Council approve the recommendations outlined in report CPFS17-035, dated June 19, 2017, of the Director of Corporate Services and Director of Community Services as follows:

 

a)         That the 2016 Participatory Budgeting Pilot project evaluation results, attached as Appendix A, be received;

b)        That staff reassess initiating a Participatory Budgeting program, pending the outcome of the Civic Engagement component of the Community Well Being process, as outlined in Option 2 of this report.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPFS17-032

Implications of Ontario Works Cost Sharing Upload

 

Moved by Councillor Clarke

 

That Council approve the recommendation outlined in Report CPFS17-032 dated June 19, 2017, of the Director of Corporate Services, as follows:

That Report CPFS17-032 regarding the implications of the end of the Ontario Works cost sharing upload be received for information.

 

“CARRIED”

 

Director of Community Services

Report CSD17-017

Improving Relationship with Local First Nations, Métis and Aboriginal Groups

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in Report CSD17-017 dated June 19, 2017, of the Director of Community Services, as follows:

 

a)            That staff be directed to prepare a future report on the City’s role in implementing action items relating to municipal mandate in response to the Truth and Reconciliation Commission of Canada: Cover Letter, Reconciliation Principles, and Calls to Action (Appendix A);

 

b)           That staff be encouraged to use the Ministry of Municipal Affairs publications, Municipal-Aboriginal Relationship: Case Studies and Municipal-Aboriginal Relationships Presentation (Appendix B) as a resource guide relating to City/Local Aboriginal relations;

 

c)            That the Curve Lake First Nation document, Consultation and Accommodation Standards (Appendix C) be adopted to guide City consultations with the Curve Lake First Nation on matters of mutual interest or concern be deferred;

 

d)           That the Curve Lake First Nation document: Archaeological Protocol: Curve Lake First Nations (Appendix D) be adopted to guide City interactions with the Curve Lake First Nation regarding archaeological heritage, sites, or resources within the City that relates to local aboriginal heritage be deferred;

 

e)            That the Curve Lake First Nation Document, 2014/16 Curve Lake First Nation Community Report (Appendix E) be received for information;

 

f)             That staff be directed to continue the development and/or initiation of relationships with the following local First Nations, Métis Associations, and Aboriginal service organizations including:

 

·         Curve Lake First Nation

·         Hiawatha First Nation

·         Other signatories of the Williams Treaty including: Alderville First Nation, Scugog Island First Nation, Rama First Nation, Georgina Island First Nation, and Chippewas of BeauSoleil First Nation

·         Peterborough and District Wapiti Métis Council

·         Nogojiwanong Friendship Centre

·         Niijkiwendidaa Anishnabekwewag Services Circle

·         Lovesick Lake Native Women’s Association, and

·         other local aboriginal groups as may be identified through this process

 

“CARRIED”

 

 

City Clerk

Report CPCLK17-014

City of Peterborough Ward Boundary Review

 

Moved by Councillor Baldwin

 

That Council approve the recommendations outlined in Report CPCLK17-014 dated June 19, 2017, of the City Clerk, as follows:

 

a)            That Report CPCLK17-014 be received for information and,

 

b)           That staff be directed to consult with the public on possible ward boundary configurations prior to any final recommendations being considered by Council.

 

“CARRIED”

 

 

Other Business

 

Development Charges Options

 

Moved by Councillor Therrien

 

That staff be directed to prepare a Report to explore options for exempting or discounting City-wide General and Engineering Development Charges pursuant to Section 20 of By-law's No. 12-121 and 14-134 for residential and commercial developments beyond the "Commercial Core Sub-Area" and "Waterfront Commercial Sub-Area" as defined Schedule J of the Official Plan, with priority given to a transitional redevelopment area around the Downtown and secondary consideration to mixed-use and transit corridors worthy of residential intensification.

 

“CARRIED” 

 

 

Adjournment

 

Moved by Mayor Bennett

 

That this meeting of Committee of the Whole adjourn at 8:31 p.m.

 

"CARRIED"

 

 

John Kennedy

City Clerk

 

 

Councillor Beamer

Chair