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Public Library Board of Trustees
City of Peterborough
February 23, 2016
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Minutes of a Meeting of the Public Library Board of
Trustees Held on February 23, 2016 at the Library Training Room, 345 Aylmer
Street North.
The
meeting of the Public Library Board of Trustees was called to order at 7:01 p.m.
in the Library Training Room, 345 Aylmer Street North.
Present:
Leslie
Woolcott
Barb
Connor
Mauro
DiCarlo
Eric
Prevost
Paul
Stern, Chair
Councillor
Riel
Councillor
Baldwin
Teresa
Kerr (7:10 p.m.)
Regrets:
Steven
MacDonald
Jennifer
Zoethout, Library Manager/CEO
Natalie
Garnett, Deputy Clerk
Jennifer Jones, Head Librarian
Becky
Waldman, Marketing and Communications Coordinator
Minutes – January 26, 2016
Moved
by Mauro
DiCarlo
That
the minutes of the Public Library Board of Trustees meeting held on January 26,
2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
Moved
by Councillor Baldwin
That
item 5 be approved as part of the Consent Agenda.
“CARRIED”
Library
Manager/CEO
Report PPL16-007
Library Manager/CEO
Report for January 2016
Moved
by Councillor
Baldwin
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-007 dated February 23, 2016
of the Library Manager/CEO, as follows:
That the Library Manager/CEO report be received for
information.
“CARRIED”
Marketing and Communications Officer
Presentation
Marketing the Library
Renovation
Becky
Waldman, Marketing and Communications Coordinator provided a presentation on
the preliminary plans for marketing the library renovation and noted that a
separate website will be created for this project.
Moved by Councillor Riel
That the presentation on the marketing of the Library
Renovation Project be received for information.
“CARRIED”
Library Manager/CEO
Library Board Chair
Report PPL16-011
Ontario Library
Association Conference Update
Moved by Barb Connor
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-011 dated February 23, 2016
of the Library Manager/CEO and Library Board Chair, as follows:
That the Library Board receive for information the report
dated February 23, 2016 of the Library Manager/CEO and Library Board Chair.
“CARRIED”
Library Manager/CEO
Report PPL16-008
Financial Update
Report
Moved by Mauro DiCarlo
That the Peterborough Public Library Board of Trustees
receive Report PPL16-008, dated February 23, 2016 of the Library Manager/CEO,
as follows:
That the February 23, 2016 Financial Update Report of the
2015 Operating Budget be received for information.
“CARRIED”
Library Manager/CEO
Report PPL16-009
Accessibility
Policies
Moved
by Gary Baldwin
That the Peterborough Public Library Board of Trustees approve
the recommendation outlined in Report PPL16-009, dated February 23, 2016 of the
Library Manager/CEO as follows:
That the City of Peterborough’s policies for Accessible
Customer Service and for integrated Accessibility Standards be formally adopted
for the Peterborough Public Library.
“MOTION
LOST”
Moved by Eric Prevost
That Report PPL16-009 be brought forward for
reconsideration at the April 26, 2016 Committee meeting.
“CARRIED”
Committee
recessed at 8:25 p.m. The meeting resumed at 8:30 p.m.
Library Manager/CEO
Report PPL16-010
Digitization of City
Directories Fund Request
Moved by Teresa Kerr
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-010, dated February 23,
2016 of the Library Manager/CEO, as follows:
That the use of reserve funds to digitize the City
Directories up to the amount of $49,200 be approved.
“CARRIED”
Friends of the
Library
Verbal Report
Update on Activities
Barb
Connor provided an update on activities of the Friends of the Library. The
final book sale will be held Friday, March 4 from noon to 7:00 p.m. and Saturday,
March 5, from 10:00 a.m. to 3:00 p.m. The Friends of the Library will be
inactive during the library renovations.
Moved
by Mauro DiCarlo
That the verbal update from the Friends of the Library be
received for information.
“CARRIED”
Library Foundation
Verbal Report
Update on Activities
Teresa Kerr provided an update on
activities of the Library Foundation.
Moved
by Councillor Baldwin
That the verbal update from the Library Foundation be
received for information.
“CARRIED”
Moved
by Barb Connor
That
the Peterborough Public Library Board of Trustees move into Closed Session to discuss one item under the Municipal
Act, 2001 Section 239(2)(a) The security of the property of the
municipality or local board, and one item under Section 239(2) (c) A proposed
or pending acquisition or disposition of land by the municipality or local
board.
“CARRIED”
Becky
Waldman, Marketing and Communications Coordinator, left the meeting.
Committee
moved into Closed Session at 8:50 p.m.
Moved
by Councillor
Baldwin
That
the Peterborough Public Library Board of Trustees rise from Closed Session at
9:06 p.m.
“CARRIED”
Becky
Waldman, Marketing and Communications Coordinator, rejoined the meeting in open
session at 9:06 p.m.
Discussion Item –
Board Responsibilities
Paul
Stern, Chair led the Board in a discussion regarding the possible creation of
ad hoc committees for the development of policies and the strategic plan.
Discussion on the strategic planning committee will be deferred to the March
Board meeting.
Moved
by Eric Prevost
That
an ad hoc committee be created to develop policies for the Library Board’s
consideration; and
That
Eric Prevost and Leslie Woolcott be appointed as members, and that Jennifer
Zoethout be a resource to the Commitee; and
That
a terms of reference for the Policy Committee be drafted and brought forward
for the Peterborough Public Library Board of Trustees consideration.
“CARRIED”
Other Business
It
was requested that the issue of the number of French Language books at the
library be raised as an item of Other Business at the March 29th
Committee meeting along with the matter of extended library hours. The issue
of library services for refugee families will be included on the same agenda.
Next Meeting
The
Chair indicated that the next Board meeting will be held on March 29, 2016 in
the Library Board Room, 345 Aylmer Street North.
Adjournment
Moved
by Mauro DiCarlo
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair