|
|
Committee of the Whole Minutes
City of Peterborough
April 18, 2016
|
Minutes of the Committee of the Whole Meeting held on April
18, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss two items under Section
239(2)(b) Personal matters about an identifiable individual, including
municipal or local board employee, one item under Section 239(2)(c) A proposed
or pending acquisition or disposition of land by the municipality or local
board and one item under Section 239(2)(f) Advise that is subject to
solicitor-client privilege, including communications necessary for that purpose.
“CARRIED”
Due
to a declared interest, Councillor Parnell left the meeting at 5:03 p.m. and
returned at 5:04 p.m.
Committee
moved out of Closed Session at 6:24 p.m.
Committee
reconvened in Open Session at 6:32 p.m. in the Council Chambers.
Confirmation of Minutes – March 29, 2016
Moved
by Councillor Pappas
That
the minutes of the meetings
of Committee of the Whole held on March 29, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Parnell declared an interest in Item 7 (Report CSD16-008 – Review of Draft
Agricultural Society Strategic Plan), as her husband owns a related business
that may be used by the Agricultural Society.
Councillor
Vassiliadis declared an interest in Item 8 (Report PLPD16-031 – Award of RFP
P-03-16 The Conceptual Design of Charlotte Street and the Detailed Design of
the Urban Park), as he owns a business in close proximity to the area.
Report of Closed Session
Chief Administrative Officer
Report CAO16-006
Greater Peterborough Area Economic Development
Corporation Appointments - 2016
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CAO16-006 dated April 18,
2016, of the Chief Administrative Officer, as follows:
a)
That
Waleska Vernon be appointed to the Greater Peterborough Area Economic
Development Corporation (PED) Board for a three year term to expire at the PED
annual meeting in April 2019.
b)
That
Peter Gaffney be reappointed to the Greater Peterborough Area Economic
Development Corporation (PED) Board for one additional year to expire at the
PED annual meeting in April 2017.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 13 and 15 be approved as part of the consent agenda.
“CARRIED”
Director of Corporate Services
Report CPFS16-010
Development Charge Reserve Funds 2015 Annual Report –
City and Peterborough Utilities Commission
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in report CPFS16-010 dated April 18, 2016 of the
Director of Corporate Services as follows:
a) That
the Development Charge Reserve Funds – 2015 Annual Report for the City of
Peterborough, as presented in Report CPFS16-010, be received.
a)
That
the Peterborough Utility Commission Report entitled Water Development Charges
for the year ended December 31, 2015, appended to Report CPFS16-010 as Appendix
B, be received.
“CARRIED”
Director of Utility Services
Report USEC16-011
Installation of an Asphalt Multi-Use Trail on the East
Side of Airport Road from Sir Sandford Fleming Drive to Spillsbury Drive
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USEC16-011 dated April 18, 2016, of the
Director of Utility Services, as follows:
That
the installation of an asphalt multi-use trail on the east side of Airport Road
from Sir Sandford Fleming Drive to Spillsbury Drive be awarded to Behan
Construction Limited, P.O. Box 596, Cobourg, ON, K9A 4L3 at a cost of $108,000
plus $14,040 HST for a total cost of $122,040.
“CARRIED”
City
Clerk
Report
CPCLK16-008
Peterborough
County/City Paramedics Update
Randy
mellow, Chief of Paramedics, Peterborough EMS, gave a presentation.
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report CPCLK16-008 dated April 18, 2016, of the City
Clerk, as follows:
That the presentation from Peterborough
County/City Paramedics be received for information.
“CARRIED”
Director of Community Services
Report CSD16-008
Review of
Draft Agricultural Society Strategic Plan
Bronwynne
Wilton, Synthesis Agri-Food Network gave a presentation.
Due
to her previously declared interest, Councillor Parnell did not discuss or vote
on the matter.
Moved
by Councillor Haacke
That
Council approve the recommendations outlined in Report CSD16-008, dated April
18, 2016, of the Director of Community Services, as follows:
a) That the presentation by
Rob Hannam and Bronwynne Wilton from Synthesis Agri-Food Network on the
Agricultural Society’s Draft Strategic Plan be received for information;
b) That the Peterborough
Agricultural Society’s Draft Strategic Plan be received for information;
c) That Staff be authorized to
provide up to $30,000 in additional one-time funding in support of the partial
or full elimination of motorized events in 2016, with the funds to be drawn
from the Morrow Park Capital Project, and with the understanding that the total
City contribution to the 2016 Exhibition not exceed 50 percent of the total
gross revenues.
d) That, in accordance with the
Interim Agreement between the Corporation of the City of Peterborough and the
Peterborough Agricultural Society, dated April 27, 2015, City staff be directed
to resume negotiations for a new Transfer Agreement to be completed and
approved on or before October 31, 2016.
e) That the Mayor
and Clerk be authorized to sign the Interim Agreement as amended.
“CARRIED”
Moved
by Councillor Pappas
That
the Rules of Order be suspended to allow the President of the Agricultural
Society to speak.
“CARRIED”
Ryan
Moore, President of the Agricultural Society spoke.
Director of Planning and Development Services
Report PLPD16-031
Award of RFP P-03-16 The Conceptual Design of Charlotte
Street and the Detailed Design of the Urban Park
Due
to his previously declared interest, Councillor Vassiliadis did not discuss or
vote on the matter.
Moved
by Councillor Therrien
That Council approve the
recommendation outlined in Report PLPD16-031, dated April 18, 2016 of the
Director of Planning and Development Services, as follows:
That RFP Document P-03-16 for a Prime
Consultant for the Conceptual Design of Charlotte Street
and the Detailed Design of the Urban Park Project be awarded to AECOM Canada
Ltd., 300 Water Street, Whitby, Ontario L1N 9J2 at a cost of $578,135 plus HST
of $75,158 for a total cost of $653,293.
“CARRIED”
Director of Planning and Development Services
Report PLHD16-003
Municipal Incentives for Habitat for Humanity – 678 St.
Mary’s Street, Peterborough
Moved
by Councillor Riel
That Council approve the recommendations
outlined in Report PLHD16-003 dated April 18, 2016 of the Director of Planning
and Development Services, as follows:
a)
That Council provide municipal incentives
to Habitat for Humanity Peterborough & Kawartha Region, to offset the cost
of the Development Charges at 678 St. Mary’s Street, under the Affordable
Housing Community Improvement Plan in accordance with By-law Number 11-116.
b)
That
the Director of Planning and Development Services be authorized to approve
municipal incentives within approved budgets and sign agreements under the
City’s Affordable Housing Community Improvement Plan for affordable
homeownership projects constructed by Habitat for Humanity of Peterborough
& Kawartha Region, including 678 St. Mary’s Street.
“CARRIED”
Director, Planning and Development Services
Report PLPD16-034
Hospice Peterborough – Development Charge Relief and
Budget
Pre-Commitment
Moved
by Councillor Riel
That Council approve the
recommendation outlined in Report PLPD16-034 dated April 18, 2016, of the
Director, Planning and Development Services, as follows:
That the City of Peterborough directly
pay the Development Charges for the Hospice Peterborough project at 325 London
Street in the amount of approximately $150,000.00, and that the payment be made
in 2 annual installments of approximately $75,000 commencing in 2017.
“CARRIED”
Director, Planning and Development
Services
Report PLPD16-035
Purchase of 247-251 Simcoe Street
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report PLPD16-035 dated April 18, 2016, of the
Director, Planning and Development Services, as follows:
That
a by-law be passed to authorize the purchase of the property at 247-251 Simcoe
Street, for $752,000.00 plus land transfer tax of $11,515.00.
“CARRIED”
Director of Planning and Development Services
Report PLPD16-036
Contract Amendment P-27-12, Airport Management and
Operations Contractor for the Peterborough Airport
Moved
by Councillor Pappas
That
Council, pursuant to Section 17.4.6.a of the City’s Purchasing By-law 14-127,
approve the recommendations outlined in Report PLPD16-036 dated
April 18, 2016 of the Director of Planning and Development Services as follows:
a)
That
the approval granted in Report PLPD-12-066 and Report PLPD15-024 to award the
Airport Management and Operations of the Peterborough Airport to Loomex
Property Management Ltd. at a cost of $9,085,137, plus HST of $1,181,067.81,
for a total cost of $10,266,204.81, be increased by $320,000, plus HST of
$41,600, to a cost of $9,405,137, plus HST of $1,222,667.81 for maintenance of
additional infrastructure, for a total of $10,627,804.81.
b)
That future contract amendments for the
Management and Operations Contract of the Peterborough Airport, applying to the
term awarded by Council, for the maintenance of additional infrastructure that
may be constructed by the City during the term of the contract be approved by
the Administrative Staff Committee, where the value of the amendment can be
approved within the Approved Budget.
c)
That
staff provide a status report on airport operations involving Loomex in the
first quarter of 2017.
“CARRIED”
Director of Corporate Services
Report CPFS16-012
Budget Adjustment and Increase of Contract Amount Awarded
to Kawartha Capital Corporation for the Transit Terminal West Wing Renovation
Moved
by Councillor McWilliams
That Council approve the
recommendations outlined in Report CPPS16-012, dated April 18, 2016 of the
Director of Corporate Services as follows:
a)
That
the capital budget for the Transit Building Upgrades (Project 5-11.01 in the
2016 Capital Budget) be increased by $282,434 from $2,100,000 to $2,382,434;
b)
That
the additional $282,434 to be transferred to the Terminal Building Upgrades
Capital Project be funded from the 2016 Utility Services – Transportation -
Parking (Project 5-12.01);
c)
That
contract T-24-15 with Kawartha
Capital Corp., 580 Ashburnham Drive, Peterborough, ON, K9L 2A2, for the Transit Terminal West Wing Renovation
be increased by $315,198 from $874,520.28 to $1,189,718.28 plus HST of
$154,663.37 for a total cost of $1,344,381.65; and
d)
That a
provisional work value of $35,617 be committed to the project and the
Administrative Staff Committee be provided the authority to adjust the purchase
order value to an upset limit of $1,246,072 including HST as necessary to
complete this project.
“CARRIED”
Director of Utility Services
Report USEC16-008
Award of RFP P-18-16 for Water Resource Protection – A
Funding Feasibility Study
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USEC16-008 dated April 18, 2016, of the
Director of Utility Services, as follows:
a)
That
RFP P-18-16 for the Water Resource Protection - A Funding Feasibility Study be
awarded to XCG Consulting Limited at a cost of $145,665.00 plus $18,936.45 HST
for a total cost of $164,601.45; and
b)
That
a contingency fund of $50,000 be authorized to the consulting assignment and
the Director of Utility Services be authorized to adjust the purchase order
value to an upset limit of $214,601.45, if required.
“CARRIED”
Other Business
Patients First and Public Health
Moved by Councillor Parnell
That Council endorse the following motion:
Be it therefore resolved that the board of health for the
Peterborough County-City Health Unit calls upon the province of Ontario to
ensure a continued strong role for public health in keeping people healthy by:
a)
maintaining independent governance of the public health sector by
local boards of health; and
b)
maintain its direct and transparent funding of local boards of
health; and
c)
continue to directly negotiate Provincial Public Health Funding
and Accountability Agreements (PHFAA) with local boards of health.
Local municipal and First Nation Councils are called upon to
endorse this motion and advise Premier Kathleen Wynne, Minister of Health and
Long Term Care, the Honourable Eric Hoskins, and local MPP, Minister of
Agriculture and Rural Affairs Jeff Leal, in writing.
“CARRIED”
Decorative Street Furniture
Moved by Councillor Pappas
That staff prepare a report on the costs and implementation of
decorative street furniture/furnishings such as bicycle racks, benches, garbage
cans, maintenance hole covers etc. that may be used to enhance the Peterborough
experience.
“CARRIED”
Advertising and Charter of Rights Issues
Moved by Councillor Pappas
That staff prepare an information report on Pro-life
advertisements and Charter of Rights issues such as the Vancouver transit
matter and other case law and how it affects all of Canada.
“CARRIED”
Procedural By-law Review
Moved by Mayor Bennett
That the Council Procedural By-law Review Committee work with
staff to review the Procedural By-law and bring back any suggested revisions
for Council consideration.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair