|
|
AUDIT
COMMITTEE MINUTES
CITY
OF PETERBOROUGH
DECEMBER 13, 2010
|
MINUTES OF A MEETING OF AUDIT COMMITTEE HELD ON MONDAY,
DECEMBER 13, 2010 IN THE GENERAL COMMITTEE ROOM, CITY HALL
Meeting
called to order at 5:00 p.m.
Audit
Committee Members:
Councillor
Beamer
Councillor
Clarke, Chair
Councillor
Doris
Councillor
Juby
Mayor
Bennett
Staff:
Linda
Reed, Chief Administrative Officer
Brian
Horton, Senior Director of Corporate Services
Ken
Doherty, Director of Community Services
Richard
Freymond, Manager of Financial Reporting and Accounting
Darren
Hancock, Chief Accountant
Patricia
Lester, City Solicitor, Director of Legal Services
Auditors:
Bob Fisher
Richard Steiginga
Joanna Park
Minutes – July 26, 2010
Moved
by Councillor Doris
That the minutes of the Audit
Committee meeting held on July 26, 2010 be confirmed.
“CARRIED”
Disclosure of Pecuniary Interest
There were no disclosures of interest.
Consent
Agenda
Moved
by Councillor
That
Items 3 and 4 be approved as part of the Consent Agenda.
“CARRIED”
Senior Director of
Corporate Services
Report CPFRAS10-013
Audit Committee Terms
of Reference
Moved
by Councillor Juby
That Council approve the
recommendation outlined in report CPFRAS10-013 dated December 13, 2010, of the
Senior Director of Corporate Services as follows:
That the amended Audit Committee Terms
of Reference, attached to report CPFRAS10-013 as Appendix A, be approved.
“CARRIED”
Senior Director of
Corporate Services
Report CPFRAS10-014
2010 Audit Plan and Pre-Audit Planning Letter
Moved by Councillor Juby
That Council approve the
recommendations outlined in report CPFRAS10-014 dated December 13, 2010, of the
Senior Director of Corporate Services as follows:
a) That
the 2010 Audit Plan for the Corporation of the City of Peterborough attached to
report CPFRAS10-014 as Appendix A be received.
b) That
the Mayor and Chair of the Audit Committee be authorized to sign the Pre- Audit
Planning Letter attached to report CPFRAS10-014 as Appendix B.
“CARRIED”
Senior Director of Corporate Services
Report CPFRAS10-015
Municipal Act Regulation 284/09 and Public Sector
Accounting
Board Standards
Moved by Councillor Doris
That Council approve the
recommendations outlined in Report CPFRAS10-015 dated December 13, 2010, of the
Senior Director of Corporate Services, as follows:
a) That
Report CPFRAS10-015 setting out the excluded expenses, as defined in Ontario
Regulation 284/09, that were not included in the City of Peterborough’s 2010
approved budget, be received.
b) That
the 2010 full accrual budget as presented in Appendix B of report CPFRAS10-014
be received.
“CARRIED”
Other Business
Bob Fisher distributed a booklet on
Canadian Auditing Standards to the Committee.
Adjournment
Moved
by Mayor Bennett
That
this meeting of Audit Committee adjourn at 5:10 p.m.
"CARRIED"
Nancy Wright-Laking
City Clerk
Councillor Clarke
Chair