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Budget
Committee Minutes
City
Of Peterborough
March
22, April 5, 6, 12, 20 and
May
3, 2011
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Minutes of a Meeting of Budget
Committee Held on March 22, April 5, 6, 12, 20 and May 3, 2011 in the General
Committee Room and the Council Chambers, City Hall
The Budget Committee meeting was called to order at 6:01
p.m. in the Council Chambers.
Roll Call:
Absent
Councillor
McWilliams
Councillor
Riel
Confirmation
of Minutes, March 7, 2011
Moved by Councillor Parnell
That the
Minutes of the Budget Committee Meeting of March 7, 2011 be approved.
"CARRIED"
Disclosure of Pecuniary
Interest
There were no
declarations of pecuniary interest.
City
Council
Brian
Horton, Chief Administrative
Officer, made a presentation to Committee.
Moved
by Mayor Bennett
That
the Council incidentals for 2012 be reduced from $15,000.00 to $10,000.00.
“CARRIED”
Moved
by Councillor Doris
That
the salaries for the Members of Council be frozen for the year 2012.
“WITHDRAWN”
Chief
Administrative Office
Brian
Horton, Chief Administrative Officer, made a presentation to Committee.
Fire
Services
Chief Trent Gervais, Fire Services, made
a presentation to Committee.
Councillor
Hall left the meeting at 7:14 p.m. and returned at 7:18 p.m.
Moved
by Mayor Bennett
That the Chief Administrative Officer
be directed to prepare a report on removing fire hydrant costs from the tax
base and adding them to water bills.
“CARRIED”
Moved
by Councillor Vass
That the Chief Administrative Officer
be directed to investigate efficiencies with respect to the dispatch of
Emergency Services, to investigate pending collective agreements, and to work
with the Police Chief, Chief of Emergency Services, and the Fire Chief to further
investigate this matter.
“CARRIED”
Councillor
Pappas left the meeting at 7:25 p.m. and returned to the meeting at 7:27 p.m.
Legal
Services
Patricia
Lester, City Solicitor and Director of Legal Services made a presentation to
Committee.
Moved
by Councillor Vass
That the Chief Administrative Officer
and the City Solicitor be directed to bring forward a report on the pros and
cons of hiring a Risk Manager, with an insurance and CVOR component and to
determine how it may be funded.
“CARRIED”
Councillor
Pappas left the meeting at 8:05 p.m.
The
Committee recessed at 8:09 p.m. and reconvened at 8:21 p.m.
Planning
and Development Services
Malcolm Hunt,
Director of Planning and Development Services, made a presentation to
Committee.
Moved by Councillor Parnell
That the
presentations made by staff at the March 22, 2011 Budget Committee meeting be
received.
“CARRIED”
Moved by Councillor Parnell
“CARRIED"
Kevin Arjoon
Deputy City Clerk
Councillor H. Clarke
Chairman
The Budget Committee
reconvened on April 5, 2011 at 6:00 p.m. All members present except Councillor
Clarke. Councillor Doris assumed the Chair for the meeting.
Moved by
Councillor Pappas
That the
Budget Committee be recessed and reconvene at the conclusion of the continued
Council Meeting.
“CARRIED”
Councillor
Doris reconvened the Budget Meeting at 8:07 p.m.
Community
Services
Ken Doherty,
Director of Community Services, made a presentation to Committee.
The following
managers made presentations:
Linda
Mitchelson – Social Services
Ken Doherty –
Arenas
Councillor
Pappas left the meeting at 9:40 p.m.
Moved by
Councillor Parnell
That Committee
extend the hour of adjournment (Article 16.15.2) to allow the Facilities and
Special Projects presentation to continue.
“CARRIED”
The meeting
recessed at 10:20 p.m. and will reconvene on April 6, 2010 at 6:00 p.m.
The Budget
Committee reconvened on April 6, 2011 at 6:00 p.m. All members of Council were
present except Councillors Beamer, Clarke, Juby and Pappas.
The Community
Services Department continued the presentation to Committee.
Becky Rogers
– Culture and Heritage
Ken Doherty –
Recreation
Geoff
Matthews – Peterborough Sport and Wellness Centre
Councillor
Hall left the Council Chamber at 7:40 p.m. and returned at 7:43 p.m.
Moved by
Councillor McWilliams
That the
meeting recess until April 12, 2011 at 6:00 p.m.
“CARRIED”
The meeting
reconvened on April 12, 2011 at 6:00 p.m. All members were present except
Councillors Juby and Parnell.
Corporate
Services made a presentation to Committee.
Richard
Freymond – Financial and Property Services
Nancy
Wright-Laking - City Clerk and Election
Larry Franks
- Corporate Information Services
Cathy Lloyd -
Human Resources
Councillor
Parnell arrived at 7:20 p.m.
Sandra Clancy
– Corporate Services Department
Sandra Clancy
- Capital Levy, Debt and Financial Summary
The meeting
recessed at 8:57 p.m. and resumed at 9:00 p.m.
Wayne
Jackson, Director of Utility Services, made a presentation to Committee.
The committee
recessed at 9:54 p.m. and will reconvene on Wednesday April 20, 2011 at 6:00
p.m.
Nancy Wright-Laking
City Clerk
Councillor Doris
Vice Chairman
The meeting
reconvened on April 20, 2011 at 6:01 p.m. All members were present except
Councillors Pappas and Hall.
Wayne Jackson,
Director of Utility Services, made a presentation to Committee.
Councillor
Hall arrived at 6:14 p.m.
Moved by
Councilor Parnell
That
committee recess until Tuesday May 3, 2011, 6:00 p.m.
“CARRIED”
Committee
recessed at 7:30 p.m.
John Kennedy
Deputy City Clerk
Councillor H. Clarke
Chairman
The meeting
reconvened on May 3, 2011 at 6:00 p.m. All members were present.
Director
of Corporate Services
Report
CPFS11-005
2012
Budget Presentation Wrap-Up Session
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS11-005 dated May 3, 2011 of the Director
of Corporate Services, as follows:
a) That
Report CPFS11-005 dated May 3, 2011 of the Director of Corporate Services be
received.
b) That
the Mayor and the Chair of the Budget Committee consult with Councillors and
staff and report back to the Budget Committee for discussion on the proposed
framework and overall directions leading to the 2012 Operating Budget.
Councillor Hall left at 7:16
p.m. and returned at 7:43 p.m. during the Closed Session portion of the
meeting.
Moved by Councillor Doris
That Committee move into closed
session to discuss one
item under The Municipal Act, 2001, Section 239(2)(d) Labour Relations Or Employee
Negotiations.
“CARRIED”
Committee recessed at 7:21
p.m. and reconvened at 7:27 p.m. in the General Committee Room.
Mayor Bennett
That Committee move out of closed session at 8:45 p.m.
Committee moved into open
session at 8:45 p.m.
Moved by Councillor McWilliams
That Committee move into closed
session to discuss one
item under The Municipal Act, 2001, Section 239(2)(d)
Labour Relations Or Employee Negotiations.
“CARRIED”
Moved by Councillor Pappas
That Committee move out of closed session at 8:57 p.m.
Upon the original motion
made by Mayor Bennett, this motion carried.
Adjournment
Kevin Arjoon
Deputy City Clerk
Councillor H. Clarke
Chairman