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Audit
Committee Minutes
City
Of Peterborough
June 20, 2011
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Minutes Of A Meeting Of Audit Committee Held On Monday,
June 20, 2011 In The General Committee Room, City Hall
Meeting
called to order at 4:02 p.m.
Audit
Committee Members:
Councillor
Beamer
Councillor
Clarke, Chair
Councillor
Doris
Councillor
Juby
Mayor
Bennett
Staff:
Brian
Horton, Chief Administrative Officer
Sandra
Clancy, Director of Corporate Services
Wayne
Jackson, Director of Utility Services
Richard
Freymond, Manager of Financial Reporting and Accounting
Darren
Hancock, Chief Accountant
Patricia
Lester, City Solicitor, Director of Legal Services
Auditors:
Bob Fisher
Richard Steiginga
Joanna Park
Minutes – December 13, 2010
Moved
by Mayor Bennett
That the minutes of the Audit
Committee meeting held on December 13, 2010 be confirmed.
“CARRIED”
Disclosure of Pecuniary Interest
There were no disclosures of interest.
Consent
Agenda
Moved
by Councillor Juby
That
Item 6 be approved as part of the Consent Agenda.
“CARRIED”
Director
of Corporate Services
Report CPFS11-008
Treasurer’s Report,
2010 Consolidated Financial Report, 2010
Trust Funds Financial Statement and Five-Year Review
Moved by Mayor Bennett
That Council approve the recommendations
outlined in report CPFS11-008 dated June 20, 2011, of the Director of Corporate
Services as follows:
a) That Report CPFS11-008,
“Treasurer’s Report, 2010 Consolidated Financial
Report, 2010 Trust Funds
Financial Statement and Five Year Review” be
received as information.
b) That
the underlying accounting policies as detailed in the Notes to the Financial Statements
be approved.
c) That
the Treasurer’s Report, 2010 Consolidated Financial Report and 2010 Trust Funds
Financial Statement, as presented and received, be submitted to the Province of
Ontario.
“CARRIED”
Director
of Corporate Services
Report CPFS11-009
Management Letter and
Verbal Audit Findings Report for the
year ended December
31, 2010
Moved by Councillor Doris
That Council approve the
recommendation outlined in report CPFS11-009 dated June 20, 2011, of the
Director of Corporate Services as follows:
That the Audit of December 31, 2010
Financial Statements Letter “Management Letter” appended to report CPFS11-009
and the Verbal Audit Findings Report presented by Collins Barrow Kawarthas LLP
for the year ended December 31, 2010 be received as information.
“CARRIED”
Director
of Corporate Services
Report CPFS11-010
Audit of the
Consolidated Financial Statements of the City of
Peterborough -
Acknowledgement Letter
Moved by Councillor Beamer
That Council approve the recommendations
outlined in report CPFS11-010 dated June 20, 2011, of the Director of Corporate
Services as follows:
a) That the acknowledgement letter “Audit of the
Consolidated Financial Statements of the City of Peterborough” be received.
b) That the Mayor
and Chair of the Audit Committee be authorized to sign the acknowledgement
letter.
“CARRIED”
Director
of Corporate Services
Report CPFS11-011
Tax Adjustments under
Section 356 and Tax Appeals under
Sections 357, 358 and
359 of the Municipal Act, 2001
Moved by Councillor Juby
That Council approve the recommendations
outlined in report CPFS11-011 dated June 20, 2011, of the Director of Corporate
Services as follows:
a) That tax reductions in the amount of $270,582.03,
calculated in accordance with Sections 357, 358 and 359 of the Municipal
Act, 2001 and attached to report CPFS11-011 as Appendix A be received.
b) That land apportionments under Section 356 of the Municipal
Act, 2001 be received
“CARRIED”
Moved
by Mayor Bennett
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That Committee move into closed
session to discuss one item under The Municipal Act, 2001
Section
239(2)(b) Personal Matters About An Identifiable Individual, Including Municipal
Or Local Board Employees.
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“CARRIED”
Committee
moved out of closed session and reconvened in open session at 4:37 p.m.
Other Business
There was no other business.
Adjournment
Moved
by Councillor Juby
That
this meeting of Audit Committee adjourn at 4:37 p.m.
"CARRIED"
Nancy Wright-Laking
City Clerk
Councillor Clarke
Chair